Revised July 2021
USU Room Rental and Resources Rates
Student
Orgs/
Student
Focused
On-Campus / Department
Groups*
Off-Campus / External Groups**
Single Meeting Room (2310A or B)
$0
$66 / day
1 - 4 hours = $33
$132 / day (up to 12 hours)
1 - 4 hours = $82
Double Meeting Room (2310 AB)
$0
$132 / day
1 - 4 hours = $66
$264 / day (up to 12 hours)
1-4 hours = $132
Single Ballroom Section A, B, C or D
$0
$198 / day
1 - 4 hours = $99
$352 / day (up to 12 hours)
1-4 hours = $176
Half Ballroom
$0
$374 / day
1 - 4 hours = $187
$682 / day (up to 12 hours)
1-4 hours = $341
Full Ballroom ABCD
$0
$715/ day
1 - 4 hours = $358
$1320 / day (up to 12 hours)
1-4 hours = $660
+Standard ballroom set-up fee (1 section)
$50
Included in room rental fee Included in room rental fee
Standard half ballroom set-up fee
$120 Included in room rental fee Included in room rental fee
Standard full ballroom set-up fee
$180 Included in room rental fee Included in room rental fee
Rooftop Patio (as-is or +standard use)
$0 n/a n/a
Rooftop Patio set up fee
$25
$165 / day
1 - 4 hours = $83
$275 / day
1 - 4 hours = $137
1
st
Floor Patio (as-is or standard use)
$0 n/a n/a
1
st
Floor Patio set-up fee
$25 $35 $45
Campus Way Circle Tabling (standard)
$0 n/a n/a
Campus Way Circle Event
$120 n/a n/a
Forum Plaza 3 Pavers (as-is or standard)
$0 n/a n/a
Forum Plaza 3 Pavers set-up fee
$50 n/a n/a
Activity Room (including staff)
$24 / hour $24 / hour (2 hr. minimum) $36 / hour (2 hr. minimum)
Full Amphitheater (no AV equipment)
$0
$200 / day
1 - 4 hours = $100
$400 / day
1 - 4 hours = $200
Dining Pavilion (West) (as-is)
$0
$120 / day
1 - 4 hours = $75
TBD based on specific requests
Coffee Pavilion (East) (as-is)
$0
$110 / day
1 - 4 hours = $66
TBD based on specific requests
Commercial filming / video
Requires
Pre-
Approval
$500 / day $500 / day
Extended Hour Charges
$55 / hour $60 / hour $90 / hour
Extended Hour Charges (Summer Only)
$220 / day
1 - 4 hours
= $120
$288 / day
1 - 4 hours = $144
$360 / day
1 - 4 hours = $180
Revised July 2021
USU Resources *Resources are limited based on capacity of the room and /
or concurrent events
Rounds 60”
$0 Included in Room Rental Rate Included in Room Rental Rate
5ft Tables
$0 Included in Room Rental Rate Included in Room Rental Rate
6ft Tables
$0 Included in Room Rental Rate Included in Room Rental Rate
Bellies
Short: Approx. 2.5 ft.
Tall: Approx. 3.5 ft.
$0 Included in Room Rental Rate Included in Room Rental Rate
Ballroom Chairs
$0 Included in Room Rental Rate Included in Room Rental Rate
White Plastic Chairs
$0 Included in Room Rental Rate Included in Room Rental Rate
Whiteboards (2 Total)
$0 Included in Room Rental Rate Included in Room Rental Rate
Portable Wall (4 Total)
$0 Included in Room Rental Rate Included in Room Rental Rate
Stanchions
$0 Included in Room Rental Rate Included in Room Rental Rate
Stage (4x8 Sections – 12 Total) *Inside Spaces Only
Quad Ballroom (4 Pieces)
Included
in Set Up
Fees
Included in Room Rental Rate Included in Room Rental Rate
Half Ballroom (6 Pieces)
Included
in Set Up
Fees
Included in Room Rental Rate Included in Room Rental Rate
Fall Ballroom (8 Pieces)
Included
in Set Up
Fees
Included in Room Rental Rate Included in Room Rental Rate
Additional Pieces of Stage
$20 $30 $40
Pipe and Drape (Per Section)
(W: 8ft / H
0:
6.6 ft., H
1
: 8 ft., H
2
:10 ft., H
3
:
16 ft.)
$5 /
Section
$10 / Section
$15 / Section
AV / IT *For more information on what packages include refer to the AV / IT Package Document
Pro Tech Labor
$36 / Hour Student Pro Tech ; $72.00 / Hour Pro Staff
Assistant Tech Labor
$18 / Hour
Built in Audio/Visual
$0 $0 $30
Smart Podium
$20 $40 $50
Built in Amphitheater Sound System
$30 $50 $125
Portable Projector & Screen Package
$30 $50 $125
Portable Sound System Package
$30 $85 $125
Pro Portable Sound System Package
$100 $150 $200
Portable Projector & Screen w/ Sound
System Package
$140 $225 $275
Build in Stage Lighting Package
$60 $85 $275
Portable Stage Lighting Package
$185 $235 $285
Pro Portable Projector & Screen w/
Sound System Package
$200 $295 $350
Movie Night Screening Package
$300 $400 $550
Revised July 2021
Steaming Package
TBD based on Specific Request
Wireless Clicker
$0 $0 $5
Microphone Floor/Table Stand
$0 $5 $10
Wired Microphone
$0 $10 $20
Blu-ray/DVD Player
$0 $10 $25
Wireless Speakerphone
$5 $10 $25
Computer/Laptop
$0 $10 $25
Wireless Microphone
$0 $25 $35
Apple TV
$0 $10 $25
Karaoke Machine
$30 $35 $50
Document Camera
$25 $35 $50
Spider Box
$25 $35 $50
Stage Light
$30 $40 $50
Up-Light (set)
$30 $40 $50
Moving Lights
$50 $60 $70
Tech Table
$30 $40 $75
Fast Fold Portable Screen
$100 $150 $200
10’ Truss Tower
$65 $85 $100
Additional Fees
Damage Fee
Material Cost + Labor
Additional Cleaning Fee
*Subject to change based on
amount/materials
$90
Additional Set-up Labor Fee
$30 / hour $40 / hour $50 / hour
No Show Fee
Arcade, Single Meeting Rooms, Smaller
Events/Spaces
$40
Double Meeting Rooms, Quad,
Amphitheatre Spaces
$75
Half/Full Ballroom
$150
Late Cancellation (48 Hours or less)
Arcade, Single Meeting Rooms, Smaller
Events/Spaces
$30
Double Meeting Rooms, Quad,
Amphitheatre Spaces
$45
Half / Full Ballroom
$60
Failure to comply with reservation
time / USU Staff
$100
Additional Information
Complex set-ups and / or special requests may incur additional fees for event coordination, resources, labor and State Fire
Marshall approval. For external events, a minimum of two labor hours will be billed for additional AV or labor support.
Revised July 2021
*Events hosted by on-campus departments that are in direct support of campus life and / or have more than 50% student
attendees may be billed at the student org/student focused rate. This determination is at the discretion of the USU
Administration.
**Current members of the CSUSM Community and members of the Alumni Association and / or the Retiree Association will
receive 25% off the Off Campus / External room rates for their event. All other rates will be billed as Off-Campus / External.
+Standard Room set-up for ballroom offers a choice of banquet rounds or lecture-style seating.
+Standard set-up for outdoor spaces includes a basic number of tables and chairs.
Use of the full ballroom includes the Green Room and the pre-function hallway (as-is).
Parking & Police Coverage – Rates are set by campus and apply to all user groups.
Items such as linens, skirting, heat lamps, dance floors and other items will be charged at market price. All room rentals
come with a basic inventory of equipment. These rates are for needs above and beyond.
Stage also includes one set of stairs and skirting.
All room rentals are subject to availability and in accordance with the policies and procedures approved for the University
Student Union. We reserve the right to relocate any event as needed.
