ACCOUNT CLERK I, II
DEFINITION
Under general supervision, performs routine technical and specialized clerical accounting
work involving the preparation, review and maintenance of financial and statistical
records; performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Account Clerk I- The entry level class in which incumbents perform the simpler more
routine clerical accounting work.
Account Clerk II- The journey or fully experienced level class in which employees
perform the more complex and clerical accounting, bookkeeping or document preparation
tasks.
REPRESENTATIVE DUTIES
The duties listed below are examples of the work typically performed by employees in this
class. An employee may not be assigned all duties listed and may be assigned duties
which are not listed below. Marginal duties are those which are least likely to be
essential functions for any single position in this class.
1. Compiles, calculates, and reviews accounting records for accuracy and
conformance with established procedures; enters data into manual and automated
systems.
2. Balances, resolves, or reconciles discrepancies between payments, receipts,
accounts and/or source documents; post transactions in accounts, journals, and
ledgers.
3. Prepares financial, statistical, and narrative reports or statements relating to
assigned segment(s) of the accounting system; responds to inquiries regarding
assigned areas of accounting system.
4. Assists in general accounting and finance areas including asset inventory;
depreciation expense, and/or monthly bank reconciliation.
5. Established customer accounts; collects and accounts for money; verifies and
balances deposits; prepares bank deposits; may balance bank statements and
resolve discrepancies.
6. Receives the public and provides general information relating to City services;
refers to other departments as necessary; acts as cashier; explains rate billing
procedures; processes financial transaction documents; receives, sorts, and stamps
such documents as bills, invoices, vouchers, applications and permits.
7. May be assigned to lead the work of clerical employees engaged in accounting
activity or assist in more complex operations.
8. Assembles bid packages, calendars bid opening, records bids, prepares approval
for purchases lists; matches invoices with purchase orders; enters pertinent
account information and forwards for payment.
EMPLOYMENT STANDARDS
Education and/or Experience
Account Clerk I - One year of general office clerical experience or any combination of
training and experience that provides the desired knowledge and abilities.
Account Clerk II - One year of clerical accounting experience including review and
maintenance of financial records and fiscal/account transactions or any combination of
training and experience that provides the desired knowledge and abilities.
Knowledge of:
Both Classes – cashiering and financial record keeping practices, office procedures, and
machine operations; basic arithmetic.
Account Clerk II - clerical accounting practices, record keeping and automated
accounting applications; modern office practices and machine operation; municipal
accounting system procedures.
Ability to:
Both Classs - perform arithmetical calculations; balance cash receipts; operate cash
register and office equipment; detect errors in coding; deal effectively and courteously
with public; establish and maintain effective working relationships with superiors, peers
and the general public; understand and follow verbal and written instructions; type at a
rate sufficient to perform assigned duties.
Account Clerk II - maintain financial and statistical records; perform clerical record
keeping work; understand and apply specific record keeping procedures; detect errors in
coding, arithmetic and record processing; make arithmetical calculations; understand the
principles and procedures of fiscal record keeping and accounting functions; reconcile
differences in the record keeping system; understand the relationship among accounting
records and documents; prepare financial reports.
Special Requirements
Possession of or ability to obtain and maintain a valid California Drivers’ License.
Physical Demands
Strength, dexterity, coordination and vision to use keyboard and video display terminal
for long periods of time. Dexterity and coordination to handle files and single pieces of
paper; occasional lifting of objects weighting up to 25 lbs. , such as files, stacks of paper,
and other reference materials. Moving from place to place within an office; some
reaching for items above and below desk level.
WORKING CONDITIONS
Generally clean work environment with limited exposure to conditions such as dust,
fumes, odors, or noise. Video terminal is used on a daily basis. Periodic contact with
angry and upset individuals.
Date Adopted: August 6, 1996
