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INTRODUCTION
This document is intended as a guide to assist Presbyterian churches with their
compliance with the minimum standards of financial procedure specified in the
Constitution of the PC(USA), Part II, known as the Book of Order.
Section G-10.0401 of the Book of Order outlines the church finance
responsibilities and required financial procedures. Items 4a, 4b, and 4c discuss
minimum standards for daily operations, record keeping and financial reporting
throughout the year. Item 4d requires the local church to carry out the following:
A full financial review of all books and records relating to finances
once each year by a public accountant or public accounting firm or a
committee of members versed in accounting procedures. Such
auditors should not be related to the treasurer (or treasurers).
Terminology in this section is meant to provide general guidance and
is not intended to require specific audit procedures or practices as
understood within the professional accounting community.
As the Book of Order states,
"Such auditors should not be related to the treasurer (or treasurers)."
This document presents guidelines for such a committee of members as described
above. It is assumed that some churches are able and do hire professional
accountants to conduct a formal audit of the churches’ finances. These auditors are
well versed in the procedures that are necessary. It is the congregation not able to
hire a professional that this document primarily addresses (though it may be useful
and serve as a guide for any church no matter its size.) For the congregations that
use it, this document discusses the many aspects of planning, carrying out, and
documenting a financial review as required by the Book of Order.
The financial review of a congregation, regardless of the size of its membership or
budget, would typically include, but not be limited to, the steps included in this
guide.