IMPORTANT:
Recommendations contained in this agenda are
tentative and unofficial prior to Regents’ action
at the scheduled meeting.
Final Agenda
Posted no later than 24 hours prior to the
meeting time,
as provided by Oklahoma Statutes.
Regents' Meeting - Agenda
University of Oklahoma Board of Regents
Cameron University
Sep 12, 2023 8:00 AM - Sep 13, 2023 5:00 PM CDT
Table of Contents
I. All Universities Items...........................................................................................................5
Executive Session.docx......................................................................................................5
II. Minutes Approval
Approval of minutes for a Regular Meeting & Retreat on June 14-15, 2023.
III. Committee Chair Reports
Academic Affairs & Research; Administration & Operations; Facilities & Property; Finance,
Audit, & Risk; Health & Clinical Enterprise
IV. RSU Agenda
A. Consent Items............................................................................................................10
The Consent Agenda contains items requiring Board approval, but for which no substantive
discussion is anticipated. Prior to seeking approval of the Consent Agenda, the Chair will provide
any Board member the opportunity to move an item from the Consent Agenda and onto the Action
Agenda to be discussed. Otherwise, the Chair will entertain a motion to approve the items on the
Consent Agenda as listed.
Contracts and Grants - RSU.doc...............................................................................10
Contract for Food Services - RSU.docx.....................................................................12
Contract for Renewal Custodial Services - RSU.doc.................................................14
Contract for Grounds Maintenance and Snow Removal - RSU.doc..........................15
Audit and Compliance Service - RSU.docx................................................................16
Academic and Administrative Personnel Actions - RSU.doc.....................................17
B. Action Items...............................................................................................................19
Policy Management Policy - RSU.docx......................................................................19
CU RSU Policy Management Policy Clean.docx.......................................................20
C. For Information Only Items.......................................................................................26
The listed items were identified, by the administration, in each agenda item as “For
Information Only.” Although no action was required, the opportunity to discuss or
consider any of them individually was provided.
Academic Calendar For 2024-2025 - RSU.docx........................................................26
RSU 2024-2025 Academic Calendar.pdf...................................................................27
Grand Gateway Grant - RSU.doc..............................................................................28
Annual Investment Report - RSU.doc........................................................................29
Quarterly Report of Purchases - RSU.docx...............................................................30
Quarterly Financial Analysis - RSU.docx...................................................................31
RSU Quarterly Financials.pdf.....................................................................................32
V. OU Agenda
A. Consent Items............................................................................................................35
The Consent Agenda contains items requiring Board approval, but for which no substantive
discussion is anticipated. Prior to seeking approval of the Consent Agenda, the Chair will provide
any Board member the opportunity to move an item from the Consent Agenda and onto the Action
Agenda to be discussed. Otherwise, the Chair will entertain a motion to approve the items on the
Consent Agenda as listed.
Awards Contracts & Grants.docx...............................................................................35
Awards, Contracts, Grants charts.pdf........................................................................36
Substantive Program Changes - NC.doc...................................................................44
Preclinical Translational Research Renovation - HSC.docx......................................46
GE Additive Research Consultant.docx.....................................................................47
Audit Tax and Compliance Services - All.docx..........................................................48
Risk Management & Insurance Broker Services - All.docx........................................49
Converting Monthly Paid Employees to Biweekly Schedule - NC.docx.....................51
B. Action Items...............................................................................................................52
Gaylord College of Journalism Dean Search - NC.doc..............................................52
Policy Change--Intellectual Property.docx.................................................................54
Policy Change--Intellectual Property Clean.docx.......................................................55
Policy Change--Advertising & Promotion.docx..........................................................63
Policy Change--Advertising & Promotion Clean.docx................................................64
Policy Change--Athletics Council.docx......................................................................67
Policy Change--Athletics Council Final Clean.docx...................................................68
2024 Health Plan Rates - All.docx.............................................................................73
2024 Health Plan Rates Sheet.pdf.............................................................................74
Retiree Post-65 Benefit Plan Carrier Selection - All.docx..........................................76
2024 Retiree Premiums.pdf.......................................................................................78
Mobile Lung Cancer Screening Vehicle - HSC.docx..................................................80
College of Nursing Student Success Center & Classrooms - HSC.docx...................81
NOAA Radar RFP - NC.docx.....................................................................................83
Charlie Coe Golf Expansion & Renovation - NC.docx...............................................84
Headington Family Tennis Center Renovation - NC.docx.........................................86
Classified Defense Information Program - All.docx....................................................87
Academic Personnel Actions - All.doc.......................................................................88
Administrative & Professional Personnel Actions - All.docx.....................................102
C. For Information Only Items.....................................................................................105
The listed items were identified, by the administration, in each agenda item as “For
Information Only.” Although no action was required, the opportunity to discuss or
consider any of them individually was provided.
Principal Gifts to the University - September 2023.docx..........................................105
Appointment of College of Medicine Admissions Board & Interview Subcommittee -
HSC.doc.........................................................................................................................106
2020 Industrial Drive Roof Replacement.docx.........................................................110
Data Center Fabric - All.docx...................................................................................111
IT Equipment & Software Reseller - All.docx...........................................................112
Oracle Products - All.docx........................................................................................113
Cisco Networking Infrastructure Products & Services Purchase - All.docx..............114
Preferred Computer Related Technology Purchase Agreement - All.docx..............115
Staffing Services for Information Technology Projects - All.docx.............................116
Quarterly Report of On-Call Architects, Engineers, Construction Managers &
Construction Services - All.docx....................................................................................117
Quarterly Report of Purchases – All.docx................................................................120
Quarterly Report of Purchases.pdf...........................................................................121
Quarterly Financial Analysis - All.docx.....................................................................125
Quarterly Financial Charts - All.pdf..........................................................................126
VI. Cameron Agenda
A. Consent Items..........................................................................................................130
The Consent Agenda contains items requiring Board approval, but for which no substantive
discussion is anticipated. Prior to seeking approval of the Consent Agenda, the Chair will provide
any Board member the opportunity to move an item from the Consent Agenda and onto the Action
Agenda to be discussed. Otherwise, the Chair will entertain a motion to approve the items on the
Consent Agenda as listed.
Revisions to CU Faculty Handbook.docx.................................................................130
Contracts & Grants - CU.docx..................................................................................131
Audit & Compliance Services - CU.docx..................................................................134
Academic & Administrative Personnel Actions - CU.docx.......................................135
B. Action Items.............................................................................................................136
Ratification - Sciences Complex Roof Storm Damage Repair-CU.docx..................136
Policy Management Policy - CU.docx......................................................................137
CU RSU Policy Management Policy Final.docx.......................................................138
C. For Information Only Items.....................................................................................144
The listed items were identified, by the administration, in each agenda item as “For
Information Only.” Although no action was required, the opportunity to discuss or
consider any of them individually was provided.
Academic Calendar 2024-2025 CU.docx.................................................................144
Academic Calendar 2024-2025 CU Attachment.docx..............................................145
Annual Investment Report - CU.docx.......................................................................149
On-Call Architects & Engineers Quarterly Report - CU.docx...................................150
Quarterly Report of Purchase Obligations - CU.docx..............................................151
Quarterly Financial Analysis - CU.docx....................................................................152
Quarterly Financial Analysis CU.pdf........................................................................153
Proposed Reporting Metrics.docx............................................................................155
Common Reporting Metrics for Regional Universities.pdf.......................................156
VII. New Business?
Consideration of any matter not known about, or which could not have been reasonably
foreseen, prior to the time of posting the agenda.
VIII. Next Scheduled Meeting
The next meeting of the Board of Regents is currently scheduled for November 29-30, 2023.
ALL UNIVERSITIES September 13, 2023
AGENDA ITEM A
ISSUE: EXECUTIVE SESSION – ALL
ACTION PROPOSED:
Proposed Executive Session: Possible discussion and vote to enter Executive Session
pursuant to 25 O.S. § 307(B) for the following discussion purposes:
a. Confidential communications between the Board and its attorney(s) concerning
pending or potential research or financial investigation(s) and/or pending or
potential investigations and/or claims regarding negligence, unjust enrichment,
real estate operations, personnel, and other legal claims, where the Board’s
attorney has determined disclosure will seriously impair the ability of the Board
to conduct the investigation(s) and/or claims in the public interest as
authorized under 25 O.S. § 307(B)(4), including the following:
• Review, discuss and/or consider adoption, modification, and/or
rejection of strategic plan, programmatic, financial, student, career
services, research, study abroad, academic-online or in-person,
departmental, and personnel matters and issues regarding Rogers State
University, Cameron University, University of Oklahoma, and the
University of Oklahoma Health Sciences Center
• Review, discuss, and/or consider adoption, modification, and/or
rejection of financial settlements with affiliated and/or historically
affiliated entities
• Review, discuss, and/or consider the application of recent federal,
state, local, and administrative laws and regulations relating to pending
and/or anticipated litigation matters, pending investigations, and
potential and/or pending legal risks
• Review, discuss, and/or consider existing and/or potential
improvements to facilities, land, and equipment related to athletics
operations, teams, student athletes, personnel, and businesses in
connection with conference realignment
b. Routine, periodic review, and/or consideration and adoption, modification, or
other action related to employment, including terms and conditions, of University
President(s) as authorized under 25 O.S. § 307(B)(1).
c. Routine, periodic review, and/or consideration and adoption, modification, or
other action related to employment, including terms and conditions, of University
personnel as listed in Attachment A as authorized under 25 O.S. § 307(B)(1).
d. Routine, periodic review, and/or consideration and adoption, modification, or
other action related to employment, including terms and conditions, of
University personnel as listed in the Academic and the Administrative and
Professional Personnel Actions agenda items of the Rogers State University,
Cameron University, and the University of Oklahoma public agendas as
authorized under 25 O.S. § 307(B)(1).
e. Routine, periodic review, and/or consideration and adoption, modification, or
other action related to required background checks and security clearances for
University personnel identified in Attachment A and all members of the Board
of Regents as authorized under 25 O.S. § 307(B)(1).
ALL UNIVERSITIES September 13, 2023
f. Discussion of assessment of potential vulnerability of governmental facilities and
facilities clearances as authorized under 25 O.S. § 307(B)(11)(b) and 51 O.S. §
24A.28(A)(2).
g. Discussion of confidential trade secret information as authorized under 25 O.S. §
307(B)(7), 12 O.S. § 2508, 78 OS § 86, 51 O.S. § 24A.19, 51 O.S. §24A.10a,
and 63 O.S. § 3224(D), including the following:
• Review, discuss, and/or consider adoption, modification, and/or
rejection of strategic plans, programmatic, financial, student,
academic-online or in-person, study abroad, research,
departmental, and personnel matters for Rogers State University,
and/or Cameron University, and/or the University of Oklahoma,
and/or the University of Oklahoma Health Sciences Center
• Review, discuss, and/or consider adoption, modification, and/or
rejection of financial settlements with affiliated and/or historically
affiliated entities
• Review, discuss, and/or consider existing and/or potential
improvements to facilities and equipment related to athletics
operations, teams, student athletes, personnel, and businesses in
connection with conference realignment
h. Discussing the purchase and/or appraisal of real property as authorized under 25
O.S. § 307(B)(3)
i. Discussion of confidential information pertaining to donors, donor and OU
Foundation investments, or prospective donors under 25 O.S. § 307(B)(7) and 51
O.S. § 24A.16a.
j. Discussion of filed litigation against Cameron University, including the
following cases and/or claims where the Board’s attorney has determined
disclosure will seriously impair the ability of the Board to conduct the
investigation(s) in the public interest as authorized under 25 O.S. § 307(B)(4):
None.
k. Discussion of filed litigation against Rogers State University, including the
following cases and/or claims where the Board’s attorney has determined
disclosure will seriously impair the ability of the Board to conduct the
investigation(s) in the public interest as authorized under 25 O.S. § 307(B)(4):
None.
l. Discussion of litigation filed against or threatening to the University of Oklahoma,
including the following cases and/or claims, where the Board’s attorney has
determined disclosure will seriously impair the ability of the Board to process
the claim or conduct the investigation(s) in the public interest as authorized
under 25 O.S. § 307(B)(4):
1. B.E.R.T., et al. v. University et al., Case No. CIV-21-1022 in the United
States District Court for the Western District of Oklahoma;
2. Burdine v. STATE OF OKLAHOMA EX REL., Board of Regents of The
University of Oklahoma Case No. CJ-2020-1928 in the District Court
for Oklahoma County, Oklahoma;
ALL UNIVERSITIES September 13, 2023
3. Roberto Cates as Next-of-kin of Eva Cates Deceased v. STATE OF
OKLAHOMA EX REL., Board of Regents of The University of
Oklahoma, et al. Case No. CJ-2021-1840 in the District Court for
Oklahoma County, Oklahoma;
4. Daniels v. Board of Regents for the University of Oklahoma et al Case
No. 5:22-cv-00625-R in the United States District Court for the
Western District of Oklahoma;
5. State of Oklahoma v. Davis, Gwenyth Olivia. Case No. CM-2021-1311
in the District Court for Cleveland County, Oklahoma;
6. Garg v. University, Case No. CJ-2018-628 in the District Court for
Cleveland County, Oklahoma;
7. In re: Genentech, Inc. Herceptin (Trastuzumab) Marketing and Sales
Practices Litigation, 16-MD-2700 in the United States District Court for
the Northern District of Oklahoma;
8. Knox/Shepherd v. Oklahoma State Regents for Higher Education and
Board of Regents for the University of Oklahoma, Cameron University
and Rogers State University, Case No. CJ-2020-2383 in the District
Court for Oklahoma County, Oklahoma;
9. Lewis v. Regents of the University of Oklahoma, Case No. CJ-2022-
1018, in the District Court of Cleveland County, Oklahoma;
10. Melton v. University, et al., Case No. CJ-21-423 in the District Court
for Cleveland County, Oklahoma;
11. Morris v. Ikegughi, et al., Case No. CJ-2023-1175 in the District
Court for Oklahoma County, Oklahoma
12. Rollins v. OU Medicine, Inc., et al., Case No. CJ-2023-4289 in the
District Court for Oklahoma County, Oklahoma;
13. The Sustainable Journalism Foundation. et al., v. Board of
Regents Case No. CV-2021-1770 in the District Court for
Cleveland County, Oklahoma;
14. Tufaro v. University, et al., Case No. CIV-20-1138-J in the United
States District Court for the Western District of Oklahoma;
15. Tufaro v. University, et al., Case No. 23-6039, in the 10
th
Circuit
Court of Appeals;
16. Tully v. State Of Oklahoma, operating as the Stephenson
Cancer Center, Nicholas Shepherd Case No. CJ-2020-4061 in
the District Court for Oklahoma County, Oklahoma;
17. Estate of Montae IMBT Johnson, Case No. PR-21-00851-1 in
Probate Court, Dallas County Texas;
18. USA Today and The Oklahoman v. State of Oklahoma, ex rel
Board of Regents of the University of Oklahoma, Case No CV-
2022-4152, in the District Court of Cleveland County,
Oklahoma;
ALL UNIVERSITIES September 13, 2023
19. Natural Gas Claim. Claim by the University for damages caused
by Winter Storm Uri;
20. Robert Albino v. State of Oklahoma, ex rel The Board of
Regents of the University of Oklahoma and the University
Graduate College, Case No. CJ-2022-3611, In the District
Court of Tulsa County (transferred to Cleveland County on
February 13, 2023. Cleveland County case number CJ-2023-
235);
21. Sarah Rogers v. University of Oklahoma, College of Medicine
and OU Health Partners, Inc., CJ-2023-00106 (District Court
for Tulsa County);
22. Barry Jointer v. Board of Regents for the University of
Oklahoma, Case No. 23-CV-68-HE, in the United States
District Court for the Western District of Oklahoma;
23. In re: Diamond Sports Group, et al, Case No. 23-90116 (CML);
In the Bankruptcy Court for the Southern District of Texas,
Houston Division (Ballys Bankruptcy);
24. House v. Nat’l Collegiate Athletic Ass’n (In re: Coll. Athlete
NIL Litig.), Case No. 4:20-cv-03919, in the United States
District Court for the Northern District of California;
25. Boston G. Williamson v. State of Oklahoma, ex rel. Board of
Regents of the University of Oklahoma, and Tracy Pearl, J.D.,
Case No. CJ-23-637, In the District Court of Cleveland County,
Oklahoma.
ALL UNIVERSITIES September 13, 2023
ATTACHMENT A
Individuals include:
o Member(s) of the Board of Regents of the University of Oklahoma
o President, The University of Oklahoma
o President, Cameron University
o President, Rogers State University
o Vice President and General Counsel of the University and to the Board of Regents
o Executive Secretary of the University of Oklahoma Board of Regents
o Chief Audit Executive
o Senior Vice President and Provost, Norman Campus
o Senior Vice President and Provost, Health Sciences Center
o Senior Vice President and Chief Financial Officer
o Interim President, OU at Tulsa
o OU Director of the Polytechnic Institute-Tulsa
o Vice President for Intercollegiate Athletics Programs and Director of Athletics
o Vice President for Marketing and Communications
o Vice President for Human Resources
o Vice President for Campus Operations
o Vice President for Online Learning
o Vice President for Research, HSC
o Vice President for Enrollment Management
o Vice President for Executive Affairs
o Vice President for Research and Partnerships, Norman Campus
o Vice President for Diversity, Equity and Inclusion
o Vice President for University Advancement
o Vice President for Student Affairs
o Vice President of Administration and Finance, HSC
o Vice Provost for HSC
o Associate Vice President for Budget and Finance, Norman Campus
o Institutional Equity Officer
o Chief Government Affairs Officer
o Chief Strategy Officer
o Executive Deputy Athletics Director
o President of the University of Oklahoma Foundation, Inc.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 1
ISSUE: CONTRACTS AND GRANTS – RSU
ACTION PROPOSED:
President Rice recommends the Board of Regents ratify the awards submitted with
this agenda item.
Award Title Grantor Award Period Award Amount
Educational Opportunity U.S. Dept. of 09/01/23 – 08/31/24 $639,912
Center Education
TRIO Student Support Services U.S. Dept. of 09/01/23 – 08/31/24 $ 261,888
Education
TRIO Talent Search U.S. Dept. of 10/01/23 – 09/30/24 $ 277,375
Education
BACKGROUND AND/OR RATIONALE:
Regents’ Policy 4.10.13 requires contracts involving annual revenues of $125,000 or
more to be reported to the Board. Additionally, if the agreement would establish or make policy
of the University of would otherwise involve a substantial service to be performed by the
University, it must be submitted to the Board for approval.
In accordance with Regents’ policy, a list of awards and/or modifications in excess of
$125,000 or that establish or make policy for the University, or that otherwise involve a
substantial or significant service to be performed by the University are shown below.
Educational Opportunity Center:
Grantor: U.S. Department of Education
Award Period: 9/1/2023-8/31/2024 $639,912
Performance Period: 9/1/2021-8/31/2026 $1,279,824
Remainder: End of Performance Period $0
Program Purpose: The Educational Opportunity Center (EOC) program provides
counseling and information on university admissions to qualified adults who want to enter or
continue a program of postsecondary education. An important objective of EOC is to counsel
participants on financial aid options and to assist in the application process. The goal of EOC is
to increase the number of adult participants who enroll in postsecondary education institutions.
Services Provided by the Program:
• Academic advice
• Personal counseling
• Career workshops
• Information on postsecondary educational opportunities
ROGERS STATE UNIVERSITY September 13, 2023
• Information on student financial assistance
• Assistance in completing applications for university admissions, testing, and
financial aid
• Coordination with nearby postsecondary institutions
• Media activities designed to involve and acquaint the community with higher
education opportunities
• Tutoring/Mentoring
TRIO Student Support Services:
Grantor: U.S. Department of Education
Award Period: 9/1/2023 – 8/31/2024 $261,888
Performance Period: 9/1/2020 – 8/31/2025 $785,664
Remainder: End of Performance Period $0
Program Purpose: The Student Support Services (SSS) grant is to increase the
retention and graduation rates of participants and to help students make the transition from one
level of higher education to the next. Projects include academic tutoring, which may include
instruction in reading, writing, study skills, mathematics, science, and other subjects; advice and
assistance in postsecondary course selection, assist students with information on both the full
range of student financial aid programs, benefits, and resources for locating public and private
scholarships; and assistance in completing financial aid applications.
TRIO Talent Search:
Grantor: U.S. Department of Education
Award Period: 10/1/2023 – 9/30/2024 $277,375
Performance Period: 10/1/2022 – 9/30/2026 $277,375
Remainder: End of Performance Period $0
Program Purpose: The Educational Talent Search (ETS) grant supports the success,
growth and development of college-bound students, grades Jr. High – 12. Services offered are
scheduled with the school and may be individualized or group. Activities include tutoring and
mentoring, academic enrichment workshops, adjustments to high school, financial aid and
scholarship assistance, and cultural and educational trips.
President Rice recommended the Board of Regents ratify the awards submitted with
this agenda item.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 2
ISSUE: SODEXO FOOD SERVICE CONTRACT RENEWAL– RSU
ACTION PROPOSED:
President Rice recommends the Board of Regents authorize the President, or his
designee, to execute the Sodexo Food Service contract effective July 1, 2023, through June 30,
2024.
BACKGROUND AND/OR RATIONALE:
The University entered into a contract with Sodexo to operate the University food
service operation in April 2011. There have been ten previous amendments to the original
contract approved by the Board of Regents. Amendment number three, approved by the Board
of Regents at the June 2013 meeting, authorized the contract to be extended annually up to a
seven-year period, or until 2020. Rather than renewing for the seventh year, a new contract was
negotiated. Several options were presented by Sodexo for consideration. The options were
reviewed by the Dean of Students, the Residential Housing Director, and the Vice President for
Administration and Finance. A recommendation was presented to President’s Cabinet to
continue with Sodexo based upon student satisfaction surveys and best financial considerations
for the students and the University. The President’s Cabinet supported the recommendation. The
Board of Regents approved this new contract in June 2020.
The new contract includes the following terms:
• The contract’s initial term is from July 1, 2023, to June 30, 2024. It has one
additional renewal terms ending June 30, 2025.
• The contract has a $275,000 signing incentive as set forth below. The University
intends to use these incentive payments to reinvest or supplement other housing
and food infrastructure, operations, and services.
o September 15, 2023 - $57,500
o September 15, 2024 - $60,000
• The contract renewal does not include a change in meal plan rates or board days.
• The University will receive a 6.5% commission on all meal plan and cash/credit
card retail sales and a 10% commission on all catered functions payments.
• The University is provided an annual catering fund as set forth below. This annual
catering fund is intended to provide food during leadership, alumni, student, and
other University sponsored events.
o July 1, 2023 - $14,000.00
o July 1, 2024 - $15,000.00
• The contract terms are contingent upon the University maintaining a 4-day class
schedule and a minimum on-campus boarding average of 600 students per year.
ROGERS STATE UNIVERSITY September 13, 2023
The University will continue to evaluate student meal plan rates and charges
independent of this contract and each of its renewal to ensure students are charged a fair and
competitive price for food services. In this regard, under the contract, the University can
terminate the agreement with or without cause by providing appropriate notice.
The contract has been reviewed by the Office of Legal Counsel.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 3
ISSUE: CONTRACT FOR RENEWAL CUSTODIAL SERVICES – RSU
ACTION PROPOSED:
President Rice recommends the Board of Regents:
I. Authorize the President or his designee to negotiate and execute the contract
with Sodexo, LLC, Tulsa, Oklahoma for custodial services on the Claremore,
Bartlesville, and Pryor campuses in an initial amount not to exceed
$867,060.20 for a period of one year beginning July 1, 2023;
II. Authorize the President or his designee to amend the contract as additional
services are required, as new facilities are placed in service, or as old facilities
are taken out of service; and
III. Report back to the Board of Regents actions taken under authority granted by
this Board action.
BACKGROUND AND/OR RATIONALE:
The University entered a contract with Sodexo for custodial services in July 2021
after the University conducted a Request for Proposal and received 11 responses. A committee
comprised of various stakeholders across all three campuses reviewed and ranked each of the
proposals. Factors considered in the evaluation included qualifications, proposed staffing,
equipment plan, and costs. The committee invited four vendors to present their proposals on
campus and answer questions. After the presentations, individuals on the committee ranked the
four presenters. Sodexo was the clear leader, and we are asking the Board to approve the
execution of a contract with Sodexo for custodial services on the Claremore, Bartlesville, and
Pryor campuses.
The University has had an established relationship with Sodexo as the food service
provider on campus since April 2011. Sodexo has proven to be a reliable partner through their
tenure. During the recent pandemic, Sodexo waived many contractual obligations, saving the
University significant sums of money. They routinely go beyond their contractual obligations to
ensure student satisfaction.
The contract allows a maximum of four additional negotiated renewals. After
considerable discussions, Sodexo has requested an increase in the annual contract from
$835,688.01 to $867,060.20, an increase of 3.8%. They attribute the increase to labor costs in the
Tulsa area. Under the renewed contract, Sodexo custodians would be paid $12/hour.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 4
ISSUE: CONTRACT FOR GROUNDS MAINTENANCE & SNOW REMOVAL – RSU
ACTION PROPOSED:
President Rice recommends the Board of Regents:
I. Authorize the President or his designee to execute a contract with Leamy
Lawn and Landscape of Claremore, OK for grounds maintenance on the
Claremore campus in the amount of $430,076.05 and for snow and ice
removal at scheduled per hour/event values, for one year beginning July 1,
2023;
II. Authorize the President or his designee to execute a maximum of four
additional annual negotiated renewals, if desired; and
III. Authorize the President or his designee to amend the contract as additional
services are required and report back to the Board of Regents actions taken
under the authority granted by this Board action.
BACKGROUND AND/OR RATIONALE:
The University conducted a Request for Proposal (RFP) and received four responses.
The proposals were reviewed by the Physical Plant Director, the Assistant Physical Plant
director, and the VP for Administration and Finance. Proposals were reviewed using the
following criteria: completeness of proposal, ability to meet the requirements of the proposal,
price, and added value. The two lowest-cost proposers met with the RFP reviewers to provide
clarification. After discussion, the lowest-cost proposer was eliminated due to concerns it could
not meet the requirements of the RFP. All parties were satisfied with the second-lowest cost
proposer’s responses.
The contract uses Rogers State University Terms and Conditions and has been
reviewed by the Office of Legal Counsel.
ROGERS STATE UNIVERSITY September 12-13, 2023
AGENDA ITEM 5
ISSUE: AUDIT AND COMPLIANCE SERVICE – RSU
ACTION PROPOSED:
President Rice recommends the Board of Regents:
I. Reappoint the public accounting firm of FORVIS, LLP (formerly BKD, LLP) to
serve as the University’s financial statement, A-133 compliance, and HEERF
Compliance auditors for the year ending June 30, 2023, for a fee of $70,000 and
GASB 96 compliance for an additional fee not to exceed $6,500;
II. Reappoint the public accounting firm of FORVIS, LLP to serve as the
University’s KRSU-TV financial statement auditors for the year ending June 30,
2023, for a fee of $16,700;
III. Authorize the President or his designee to execute the engagement of this firm for
these services for the fiscal year ended June 30, 2023, the third year of their five-
year proposal.
BACKGROUND AND/OR RATIONALE:
At the beginning of the 2021/2022 fiscal year, the Board of Regents selected the
public accounting firm of BKD, LLP (currently FORVIS, LLP) to provide audit and compliance
services for five fiscal years (renewable each year) beginning with the fiscal year ended June 30,
2021. The firm has agreed to provide the third year of services to the University.
Pursuant to the FORVIS, LLP audit and compliance service proposals, total fees for
FY 2023 amount to $93,200. The total includes an increase of $4,900 for the audit and
compliance review of the Financial Statements and Student Financial Aid for FY2023, no
increase for the KRSU-TV audit, and a decrease of $3,500 for HEERF compliance.
Funding has been identified and is available and budgeted within the respective
operating budgets.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 6
ISSUE: ACADEMIC AND ADMINISTRATIVE PERSONNEL ACTION(S) – RSU
ACTION PROPOSED:
President Rice recommends approval of the personnel actions listed. An executive
session pursuant to Section 307B.1 of the Open Meeting Act may be proposed.
APPOINTMENT(S)
McIntosh, Clay, B.S., Assistant Professor, Department of Fine Arts, full-time, ten-month, tenure-
track appointment, annualized salary of $43,470, effective August 1, 2023.
Mealin, Emily, M.S., Instructor, School of Nursing and Health Professions, full-time, ten-month,
nontenure-track appointment, annualized salary of $51,706, effective August 1, 2023.
Minukuri, Abhilash, M.S., Instructor, Department of Technology and Justice Studies, full-time,
ten-month, nontenure-track appointment, annualized salary of $78,000, effective August 1, 2023.
Pavuluri, Nitindra, Ph.D., Assistant Professor, Department of Technology and Justice Studies,
full-time, ten-month, tenure-track appointment, annualized rate of $78,000, effective August 1,
2023.
Sharp, Donna, Ph.D., Assistant Professor, Department of Psychology and Sociology, full-time,
ten-month, tenure-track appointment, annualized rate of $43,470, effective August 1, 2023.
Smith, Charlsie, B.S.N., Instructor, School of Nursing and Health Professions, full-time, ten-
month, nontenure-track appointment, annualized rate of $56,239, effective August 1, 2023.
Teel, Alexandra, B.S.N., Instructor, School of Nursing and Health Professions, full-time, ten-
month, nontenure-track appointment, annualized rate of $56,239, effective August 1, 2023.
CHANGE(S)
Conn, Jeana Rae, J.D., Director of Student Conduct & Development/Title IX Coordinator, given
additional title of Interim Vice President, Student Affairs, salary changed from an annualized
rate of $55,000 for 12 months to an annualized rate of $115,000 for 12 months, effective August
19, 2023.
Mackey, Christi, M.S., Assistant Professor, given additional title of Director of President’s
Leadership Class, Department of Psychology and Sociology, changed from non-tenure to tenure-
track, salary changed from annualized rate of $37,725 for ten months to an annualized rate of
$55,169 for ten months, effective August 1, 2023.
Olson, Cheyanne, Ph.D., Instructor, title changed to Assistant Professor, Department of Biology,
tenure-track appointment, changed from an annualized salary of $39,848 for ten months to an
annualized $48,956 for ten months, effective August 1, 2023.
Willis, Susan, Ph.D., Dean for the School of Professional Studies, assumption of combined
administrative duties as Academic Dean for the College of Arts and Sciences and the College of
Professional Studies, changed from an annualized salary of $105,539 for 12 months to an
annualized salary of $131,924 for 12 months, effective June 1, 2023.
ROGERS STATE UNIVERSITY September 13, 2023
RESIGNATION(S)
Bean, Ashley, First Year Experience and Distance Learning Librarian, Stratton Taylor Library,
effective August 31, 2023.
Goltra, Robert III, Ed.D, Vice President, Student Affairs and Admission Services, effective
August 18, 2023.
FACULTY SALARY PACKAGES
Adjunct/Overload Faculty
• Hourly pay rates were increased $100, an average of 16.7%
Faculty adjustments:
• 8 Individuals received promotions in rank at an average increase of $2,625.00.
• 12 Individuals received performance/market adjustments averaging $5,770.50.
• Individual compensation changes ranged from $3,000.00 to $26,200.
• All full-time, permanent faculty received an increase of at least 10%
• The average increase was 13.7%
• The total cost of the salary package excluding benefits is $692,187.00.
ROGERS STATE UNIVERSITY September 13, 2023
1
AGENDA ITEM 7
ISSUE: BOARD OF REGENTS’ POLICY — 3.6 POLICY MANAGEMENT POLICY
ACTION PROPOSED:
President McArthur recommends the Board of Regents approve the inclusion of the
Policy Management Policy in the Regents’ CU/RSU Policy Manual.
BACKGROUND AND/OR RATIONALE:
Regents’ Policy 3.6 Policy Management Policy outlines requirements for the
management of policies at Rogers State University Campus along with the Board of Regents
Policy Manual for Cameron University and Rogers State University. The Board of Regents
adopted the Policy Management Policy (“Policy”) on September 11, 2019; however, the Policy
was included only in the University of Oklahoma Regents’ Manual. As a result of this omission,
the Policy Management Office is unable to extend sufficient resources to Cameron University
(“CU”) and Rogers State University (“RSU”). As changes to many CU/RSU policies, most
notably the policies in the CU/RSU Regents’ Manual, must be approved by the Board of
Regents, the Policy Management Office is the appropriate office to exercise procedural
oversight. The Policy Management Office ensures that Board policies are aligned across
institutions where appropriate and that the policies of all three institutions are updated
simultaneously when necessary.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
3 . 6 — P O L I C Y
M A N A G E M E N T
P O L I C Y
(A) Title & Purpose. This Policy will be known as the “Policy Management Policy.” Its purpose will
be to standardize Policy development, management, and review and revision processes across the
University.
(B) Definitions. For the purposes of the Policy Management Policy only, the following definitions
apply:
(1) “Academic Department” means an academic or research unit, center, or institute within a
College. An Academic Department is usually administered by a director, chair, or like
person who in turn reports to the College’s dean. In certain instances, an academic or
research center or institute reports directly to a Vice President for Academic Affairs. Such
an academic or research center or institute constitutes an Academic Department for the
purposes of the Policy Management Policy.
(2) “Affected Party” means a group of people (such as students, faculty, or staff) or a designated
representative of a Campus, College, Operational or Academic Department, or Operational
Unit that stands to be affected by the proposed Policy or Policy revisions. For clarity, the
Vice President for Finance is an Affected Party for any Policy involving the University’s
finances and each University’s Vice President for Academic Affairs is an Affected Party
for any Campus Policy.
(3) “Approval Authority” means the position(s) responsible for final approval and enactment of
a Policy. The Approval Authorities for each type of Policy are as follows:
(a) Board of Regents Policy is the Board of Regents;
(b) University Policy is the President of the University or the appropriate committee or
individual identified in a Board of Regents Policy;
(c) Campus Policy is the Vice President for Academic Affairs for Policies that are
primarily academic in nature; the appropriate executive officer for Policies that are
primarily operational in nature; or the appropriate committee or individual identified in a
Board of Regents Policy;
(d) College Policy is the Dean of the College;
(e) Operational Department Policy is the senior/vice president or equivalent individual in
charge of the Operational Department;
(f) Academic Department Policy is the director or equivalent individual tasked with
administering the Academic Department; and
(g) Operational Unit Policy is the director or equivalent individual in charge of the
Operational Unit.
(4) “Board of Regents” means the Board of Regents governing The University of Oklahoma,
Cameron University, and Rogers State University.
(5) “Campus” means one of the campuses of the University.
(6) “College” means an academic division of the University administered by a dean who in turn
reports to the Vice President of Academic Affairs for either the Cameron University or
Rogers State University.
(7) “Exigent Circumstances” means a documented and justified emergency that can be clearly
and reasonably articulated.
(8) “Interim Policy” means a temporary Policy not subject to the normal policy development
and approval process by reason of Exigent Circumstances.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(9) “Interim Revision” means a temporary Policy revision not subject to the normal policy
revision process by reason of Exigent Circumstances.
(10) “Operational Department” means a non-academic division of the University responsible for
some part of the University’s operation and which is directly overseen by a senior/vice
president or similar University official who in turn reports to the University’s president.
(11) “Operational Unit” means a non-academic division or office of an Operational Department
responsible for some part of the University’s operation and which is directly overseen by a
director or similar University official who in turn reports to the head of the Operational
Department within which the Operational Unit is housed. A unit or program not academic in
nature is an “Operational Unit” for the purposes of the Policy Management Policy.
(12) “Policy” means a documented set of general principles or standards that guide individual or
group actions or processes. This definition excludes operational processes necessary to
implement a policy; protocols that govern routine, discretionary matters, such as dress
codes, internal filing guidelines, etc.; or procedural standards that govern the workings of a
body, such as bylaws.
(13) “Policy Manager” means the Director of Policy Management designated by the Board of
Regents to implement and oversee the Policy Management Policy.
(14) “Primary Contact” means the individual designated by the appropriate Responsible Office
to aid in the creation and revision of a Policy or Interim Policy.
(15) “Responsible Office” means the College, Operational Department, Academic Department,
or Operational Unit or other body in charge of implementing and overseeing a particular
Policy.
(16) “University” means the Cameron University or Rogers State University, including all
campuses and subparts.
(C) Policy Development & Approval Process. The development and approval of all University
Policies must follow this process, which will be overseen by the Policy Manager:
(1) After the need for a new Policy is determined, the Responsible Office will appoint a Primary
Contact from the Responsible Office.
(2) The Primary Contact will complete the cover sheet detailing the information listed in
paragraph (F)(1) and provide such cover sheet to the Policy Manager. The Primary Contact
will provide subject-matter expertise throughout the development and approval process. The
Primary Contact will also be responsible for drafting and making any necessary revisions to
the Policy during the development and approval process.
(3) The Policy Manager will work with the Primary Contact to identify all Affected Parties. The
Policy Manager will contact the designated representative(s) of each Affected Party, obtain
and coordinate their review and comment on the proposed Policy, and seek the advice of the
Office of Legal Counsel, as necessary. The Policy Manager will also provide the Primary
Contact with guidance throughout the development and approval process. The Policy
Manager will work together with the Primary Contact to determine how often the Policy
should be reviewed.
(4) Once the proposed Policy is completed, the Policy Manager will forward the final Policy to
the Approval Authority for review and signature. No Policy promulgated after the effective
date (paragraph (K) below) of the Policy Management Policy will be effective until it has
gone through the above development and approval process, including approval and signature
by the appropriate Approval Authority.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(D) Policy Management.
(1) Policy Manager Duties. After a Policy is approved, the Policy Manager will be responsible
for uploading the Policy into the online policy repository and maintaining such repository.
The Policy Manager will also maintain a backup calendar documenting when the Policy
must next be reviewed.
(2) Responsible Office Duties. The Responsible Office will be responsible for implementing
and overseeing the Policy, including educating the University community on the Policy. The
Responsible Office will hold primary responsibility for maintaining the primary calendar
documenting the Policy’s next review and for conducting periodic reviews. The Responsible
Office will also maintain an up-to-date inhouse copy of the Policy.
(E) Policy Review & Revision.
(1) Periodic Review Process. Each Policy must undergo periodic reviews to determine the
Policy’s continued validity and necessity and whether any revisions are necessary.
The Responsible Office is responsible for initiating and conducting such periodic
reviews. Periodic reviews will take the following form:
(a) The Responsible Office will appoint a Primary Contact who will initiate the review and
revision process by contacting the Policy Manager. The Primary Contact will provide
subject-matter expertise throughout the review and revision process. The Primary
Contact will also be responsible for making any necessary revisions to the Policy during
the review and revision process.
(b) The Policy Manager will work with the Primary Contact to identify all Affected Parties.
The Policy Manager will contact the designated representative(s) of each Affected Party,
obtain and coordinate their review and comment on the Policy under review, and seek
the advice of the Office of Legal Counsel, as necessary. The Policy Manager will also
provide the Primary Contact with guidance throughout the review and revision process.
(c) Once the review and revision process is completed, if revisions are made to the Policy,
the Policy Manager will forward the revised Policy to the Approval Authority for review
and signature. If no revisions are made, the Policy need not be submitted to the
Approval Authority. No revisions made to any Policy after the effective date of the
Policy Management Policy will be effective until such revisions have gone through the
periodic review process, including approval and signature by the Approval Authority.
(2) Minor Revisions. Minor revisions that do not affect the scope or intent of the original Policy,
such as corrections of grammatical or typographical errors, or minor revisions that clarify
without changing a Policy may be made by the Responsible Office at any time and do not
require formal approval by the Approval Authority or input by Affected Parties. The
Responsible Office must involve the Policy Manager prior to making any minor revisions.
When such minor revisions are made to a Policy, the Responsible Office is required to notify
the Policy Manager of such revisions and provide the Policy Manager with a copy of the
revised Policy for uploading into the online policy repository. The Responsible Office will
maintain an inhouse copy of the revised Policy.
(3) Substantive Revisions. Substantive revisions require Policy Manager involvement, input
from Affected Parties, and approval by the Approval Authority as outlined in paragraph
(E)(1) above.
(F) Policy Documentation.
(1) Policy Cover Sheet. The Policy cover sheet shall contain the following information:
(a) The level of the Policy in the policy hierarchy (paragraph (G) below);
(b) The Approval Authority;
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(c) The Responsible Office;
(d) The reason for the Policy;
(e) A brief description of the Policy; and
(f) The frequency of review.
(2) Policy Information. At the end of each Policy, the following information shall be noted in a
parenthetical:
(a) The level of the Policy in the policy hierarchy (paragraph (G) below);
(b) The Approval Authority and approval date;
(c) The Responsible Office;
(d) The date of the last review; and
(e) The date of the next review.
(G) Policy Hierarchy. The Policy maintained in the online policy repository is the authoritative
version and takes priority over any other Policy version. Policies will take the following priority from
highest to lowest:
(1) Federal or state constitution, statute, regulation, or rule;
(2) State Regents’ Policy;
(3) Board of Regents Policy (these usually provide organizational detail or high-level guiding
principles for the University as a whole);
(4) University-wide Policy (these govern the University as a whole, involving topics generally
applicable to the entire University instead of topics unique to a portion of the University);
(5) Campus-wide Policy (these govern needs unique to a particular Campus);
(6) College or Operational Department Policy (these govern needs unique to a particular
College or Operational Department); and
(7) Academic Department or Operational Unit Policy (these govern needs unique to a particular
Academic Department or Operational Unit).
(H) Policy Conflict Resolution Process. In the event of a conflict between two or more Policies, the
following process, which will be overseen by the Policy Manager, will be followed:
(1) If the Policies are on different levels within the Policy Hierarchy (paragraph (G) above), the
subordinate Policy is void and will need to be revised or removed. In rare instances, the
higher level policy may need to be revised to provide for an exception or other modification.
(2) If the Policies are on the same level within the Policy Hierarchy (paragraph (G) above), the
following procedure will apply:
(a) The Responsible Officers for the Policies in question will meet with the Policy Manager
to resolve the conflict;
(b) If the Responsible Officers are unable to resolve the conflict:
(i) The conflict will be resolved by the Approval Authority if the Polices are subject to
the same Approval Authority; or
(ii) The conflict will be resolved by the next highest Approval Authority if the Polices
are not subject to the same Approval Authority.
(3) Whether two or more Policies conflict shall be determined by the Approval Authority with
the advice and consent of the Policy Manager.
(I) Interim Policies & Interim Revisions. Circumstances may arise that require immediate action.
The following will govern Interim Policies when Exigent Circumstances are present:
(1) Interim Policy Development & Approval & Interim Revision Processes. When Exigent
Circumstances create the need for an Interim Policy or an Interim Revision to an existing
Policy, such Interim Policy or Interim Revision need not go through the policy development
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
and approval or periodic review processes (paragraphs (C) and (E)(1) above). The process
for implementation of an Interim Policy or an Interim Revision is as follows:
(a) After Exigent Circumstances are identified, the Responsible Office will appoint a
Primary Contact from the Responsible Office.
(b) The Primary Contact will complete the Interim Policy/Interim Revision Cover Sheet to
include the information listed in paragraph (I)(3)(a) below and provide such cover sheet
to the Policy Manager. The Primary Contact will provide subject-matter expertise
throughout the Interim Policy or Interim Revision approval process.
(c) The Policy Manager will submit the cover sheet to the appropriate executive officer who
will determine whether Exigent Circumstances in fact exist. Upon such a determination,
the Policy Manager and Primary Contact will work together to draft the Interim Policy
or make the Interim Revisions with the Primary Contact primarily responsible for the
substantive drafting work. The Policy Manager will provide the Primary Contact with
guidance throughout the drafting process.
(d) Once the Interim Policy or Interim Revision is completed, the Policy Manager will
forward the Interim Policy to the appropriate Approval Authority for review and
signature. No Interim Policy or Interim Revision promulgated after the effective date the
Policy Management Policy will be effective until it has gone through the Interim Policy
development and approval or Interim Revision process, including approval and signature
by the appropriate Approval Authority.
(2) Interim Policy Management. Interim Policies shall be managed in accordance with
paragraph (D) above.
(3) Interim Policy Documentation.
(a) Interim Policy/Interim Revision Cover Sheet. The Interim Policy/Interim Revision
Cover Sheet shall contain the following information:
(i) The level of the Interim Policy or the Policy being revised in the policy hierarchy
(paragraph (G) above);
(ii) The Responsible Office;
(iii) The Exigent Circumstances necessitating the Interim Policy or Interim Revision;
and
(iv) A brief description of the Interim Policy or Interim Revision.
(b) Policy Information. Interim Policies shall contain the following information at the end of
the Interim Policy:
(i) The level of the Interim Policy in the policy hierarchy (paragraph (G) above);
(ii) The approval date;
(iii) The Responsible Office; and
(iv) The date of the 6-month review required under paragraph (I)(5) below.
(4) Interim Policy Conflict & Resolution. Interim Polices are subject to the conflict and
resolution process outlined in paragraph (H) above.
(5) Interim Policy/Interim Revision Review. If the Interim Policy is a new Policy, the Interim
Policy must undergo the Policy development and approval process outlined in paragraph (C)
above. If an Interim Revision is made to an existing Policy, the Interim Revision must
undergo the periodic review process outlined in paragraph (E)(1) above. The appropriate
process shall commence no later than six months after the approval date of the Interim
Policy or Interim Revision. The Responsible Office will hold primary responsibility for
ensuring the Policy timely undergoes the appropriate process. The Policy Manager will
ensure compliance with this process. Absent reasonable justification, failure to timely begin
the development and approval process or the periodic review process will render the Interim
Policy or Interim Revision void.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(J) Policy Repository & Numbering. The Policy Manager will be responsible for maintaining the
online policy repository and keeping the University’s Policies in a uniform format. This includes devising
and implementing a uniform numbering system for all University Policies. To guide this uniform
numbering system, University Policies will take the following numbers based upon their subject matter,
as laid out in the Board of Regents Policy Manual:
(1) Administration—1,
(2) Academics—2,
(3) General Policies—3,
(4) Finance & Management—4,
(5) Student Affairs & University Community—5,
(6) Athletics—6,
(7) University Development—7, and
(8) Research & Compliance—8.
(K) Effective Date. The effective date of the Policy Management Policy is three months after the date
the Board of Regents appoints the Policy Manager. The Policy Management Policy shall apply to any
Policy approved, revised, or reviewed after the effective date of the Policy Management Policy. Policies
adopted prior to the effective date of the Policy Management Policy shall remain official Policies and will
continue to have force and effect.
(RM, 9-11-19, p. 36721)
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 8
ISSUE: ACADEMIC CALENDAR FOR 2024-2025
ACTION PROPOSED:
This item is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The Oklahoma State Regents for Higher Education authorize the President to approve
the institution's academic calendar each year. The calendar is then submitted to the State Regents
by December 1 prior to the summer semester to which the proposed calendar applies. The
attached academic calendar is for information only and will be submitted to the State Regents.
2024-2025 Academic Calendar
Institution: Rogers State University
Link to Academic Calendar: https://www.rsu.edu/event-calendar/academic-events
Name of Person Completing Form: Dr. Richard Beck
Email of Person Completing Form: [email protected]
Summer 2024
First Day of Summer 2024 Classes: 06/03/2024
Summer Holidays/Breaks: 07/04/2024-07/05/2024
Last Day of Summer 2024 Classes: 07/30/2024
Fall 2024
First Day of Fall 2024 Classes: 08/19/2024
Fall Holidays/Breaks: 09/02/23, 11/25/2024-11/29/2024
Last Day of Fall Classes: 12/13/2024
Fall Commencement: N/A
Spring 2025
First Day of Spring 2025 Classes: 01/13/2025
Spring Holidays/Breaks: 01/20/2025, 03/17/2025-03/21/2025
Last Day of Spring 2025 Classes: 05/09/2025
Spring Commencement: 05/10/2025
Summer 2025
First Day of Summer 2025 Classes: 06/02/2025
Summer Holidays/Breaks: 07/04/2025
Last Day of Summer 2025 Classes: 07/25/2025
Rogers State University
September 13, 2023
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 9
ISSUE: GRAND GATEWAY GRANT – RSU
ACTION PROPOSED:
This item is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Award Title Grantor Award Period Award Amount
REAP Grant Grand Gateway/ 06/01/23 – 06/01/24 $100,000
Oklahoma Department
of Commerce
The University has received a $100,00.00 grant through Grand Gateway Economic Development
Association and Oklahoma Department of Commerce to expand the RSU baseball/softball
parking at the Diamond Sports Complex.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 10
ISSUE: ANNUAL INVESTMENT REPORT – RSU
ACTION PROPOSED:
This item is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The annual report of investment activity by Rogers State University is hereby
submitted. Rogers State University invests its temporary idle cash in accordance with Section
4.1 of the Regent’s Policy Manual for CU/RSU. Rogers State University invests all available
operating funds with the Oklahoma State Treasurer’s Cash Management Program (CMP) and
funds held by the Bank of Oklahoma. The Business Office monitors the cash requirements of the
institution to maximize the amount of funds invested.
During the fiscal year ended June 30, 2023, the average invested balance was
$11,449,133 for all funds invested. Rogers State University earned a total of $216,780 in interest
on investments. The earned interest rates ranged from 2.45 to 1.32%. The annual average rate of
return was calculated at a rate of 1.89% for investments with the Oklahoma State Treasurer’s
office.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 11
ISSUE: QUARTERLY REPORT OF PURCHASES – RSU
ACTION PROPOSED:
This report is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Section 4.10.8 of the Regents’ Policy Manual requires the reporting of purchase
obligations at least quarterly.
The Board of Regents policy governing the buying and selling of goods and services
states that:
I. Purchases and/or acquisition of goods and services over $250,000 must be
submitted to the Board prior to approval; and
II. Purchase obligations between $50,000 and $250,000 must be reported quarterly to
the Board as an information item. Sole source procurements in this category must
also be reported and identified as such.
QUARTERLY REPORT PURCHASES – ALL
March 1, 2023, through June 30, 2023
PURCHASE OBLIGATIONS FROM $50,000 TO $250,000
Item
Description
Department
Vendor
Award
Amount
Explanation/Justification
1
OU Microsoft
Campus
License
Renewal
All
Campuses
University of
Oklahoma
$67,979.42
License Renewal
2
Regional
Groundwork
LLC
Claremore
Campus
Regional
Groundwork
LLC
$72,683.00
Contractual Project –
Street Repairs
3
Installation
Audio-Video
Equipment
Claremore
Campus
Ford Audio-
Video
$54,291.58
Installation Audio-Video
Equipment
4
Audio Video
Equipment
Claremore
Campus
Ford Audio-
Video
$118,346.00
Auditorium upgrades,
new sound system
5
Room
Renovation
Health
Sciences
Ki
$95,090.64
Special Project – HS 131
Rehab
SOLE SOURCE PROCUREMENTS FROM $50,000 TO $250,000
Competition Not Applicable
None to report.
ROGERS STATE UNIVERSITY September 13, 2023
AGENDA ITEM 12
ISSUE: QUARTERLY FINANCIAL ANALYSIS – RSU
ACTION PROPOSED:
This item is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The reporting schedule of the Finance, Audit, and Risk Committee establishes a
quarterly reporting requirement for financial statements.
By request of the Board of Regents, the Rogers State University Statements of Net
Position as of June 30, 2023 and Statements of Revenues, Expenses and Changes in Net
Position for the nine months then ended are presented. The statements are unaudited and are
presented for management use only.
UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 1
ISSUE: AWARDS, CONTRACTS, AND GRANTS – ALL
ACTION PROPOSED:
President Harroz recommends that the Board of Regents ratify the awards and/or
modifications for May 2023 submitted with this Agenda Item.
BACKGROUND AND/OR RATIONALE:
FY22 Total
Expenditures*
FY22
Jul 2021-May
2022
Expenditures
FY23
Jul 2022-May
2023
Expenditures
UNIVERSITY OF
OKLAHOMA
$416,601,000
$272,683,551
$281,802,073
NORMAN
CAMPUS
$257,170,000
$136,589,018
$148,530,531
HEALTH
SCIENCES
CENTER
$159,431,000
$136,094,533
$133,271,542
Data was pulled on July 24, 2023, and is subject to change.
*This column is institutional expenditures and research salary, as initially reported for the FY22
NSF HERD survey.
Chart Key / Definitions for the pages that follow:
RESEARCH = Externally Sponsored Research
OSA/PUBLIC SERVICE = Externally Other Sponsored Activity and Sponsored Public Service (non-Research)
INSTRUCTION/TRAINING = Externally Sponsored Instruction/Training
EXPENDITURES = Expenditures Related to Externally Sponsored Funding
AWARDS = New Grants and Contacts Received, or Existing Award Modifications Processed
THE UNIVERSITY OF OKLAHOMA
September 2023
EXPENDITURES EXPENDITURES EXPENDITURES
ORGANIZED RESEARCH Jul 2022-May 2023 %CHANGE Jul 2021-May 2022
UNIVERSITY OF OKLAHOMA 240,588,046$ 4.39% 230,480,801$
NORMAN CAMPUS 140,276,150$ 9.12% 128,549,759$
HEALTH SCIENCES CENTER 100,311,896$ -1.59% 101,931,042$
OSA, PS, and INSTRUCTION Jul 2022-May 2023 %CHANGE Jul 2021-May 2022
UNIVERSITY OF OKLAHOMA 41,214,027$ -2.34% 42,202,750$
NORMAN CAMPUS 8,254,381$ 2.68% 8,039,259$
HEALTH SCIENCES CENTER 32,959,646$ -3.52% 34,163,491$
1
UNIVERSITY OF OKLAHOMA EXPENDITURES
$50
$75
$100
$125
$150
$175
$200
$225
$250
2019 2020 2021 2022 2023
Millions
Yea r-to-Date Organized Research Expenditures (Jul 2022-May 2023)*
NORMAN CAMPUS HEALTH SCIENCES CENTER UNIVERSITY OF OKLAHOMA
*Outreach and HEERF not included
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
2019 2020 2021 2022 2023
Millions
NORMAN CAMPUS HEALTH SCIENCES CENTER UNIVERSITY OF OKLAHOMA
Year-to-Date Other Sponsored Activity, Public Service, & Instruction Expenditures (Jul 2022-May 2023)*
*Outreach and HEERF not included
Data was pulled on July 24, 2023, and is subject to change.
THE UNIVERSITY OF OKLAHOMA
September 2023
AWARDS AWARDS AWARDS
ORGANIZED RESEARCH Jul 2022-May 2023 %CHANGE Jul 2021-May 2022
UNIVERSITY OF OKLAHOMA 294,989,464$ 28.46% 229,628,155$
NORMAN CAMPUS 190,528,346$ 38.91% 137,160,544$
HEALTH SCIENCES CENTER 104,461,118$ 12.97% 92,467,611$
OSA, PS, and INSTRUCTION Jul 2022-May 2023 %CHANGE Jul 2021-May 2022
UNIVERSITY OF OKLAHOMA 50,165,017$ -11.12% 56,440,655$
NORMAN CAMPUS 6,123,358$ -49.94% 12,231,466$
HEALTH SCIENCES CENTER 44,041,659$ -0.38% 44,209,189$
2
UNIVERSITY OF OKLAHOMA AWARDS
$50
$100
$150
$200
$250
$300
$350
2019 2020 2021 2022 2023
Millions
Yea r-to-Date Organized Research Awards (Jul 2022-May 2023)*
UNIVERSITY O F OKLAHOMA NORMAN CAMPUS HEALTH SCIENCES CENTER
*Outreach and HEERF not included
$0
$10
$20
$30
$40
$50
$60
2019 2020 2021 2022 2023
Millions
UNIVERSITY O F OKLAHOMA NORMAN CAMPUS HEALTH SCIENCES CENTER
Year-to-Date Other Sponsored Activity, Public Service, & Instruction Awards (Jul 2022-May 2023)*
*Outreach and HEERF not included
Data was pulled on July 24, 2023, and is subject to change.
September 2023
AWARDS AWARDS
3
AWARDS
AWD # AGENCY TITLE VALUE RECEIVED
TOTAL
ANTICIPATED
VALUE
TOTAL
PERIOD
PI(s)
20181585
National Institute of
General Medical
Sciences
Oklahoma IDeA Network of Biomedical
Research Excellence
$3,561,212 $18,066,455 60 mo.
Darrin Randal Atkins
(Microbiology)
1 Total $3,561,212 $18,066,455
NORMAN CAMPUS & HEALTH SCIENCES CENTER
REPORT OF CONTRACTS AWARDED (OVER $1M)
May 2023
THE UNIVERSITY OF OKLAHOMA September 2023
1
SUMMARY OF RESEARCH ACTIVITIES AT OU FOR JULY 2022-May 2023
New awards: The total sponsored awards from July 2022 to May 2023 increased by $59.1M
(+20.7%) from FY2022. On the Norman campus, awards increased by $47.3M (31.6%) from
FY2022, primarily due to the U.S. Department of Commerce ($20.8M), Department of Defense
($13.3M), Department of Energy ($5.7M), National Aeronautics and Space Administration
($6.1M), and National Science Foundation ($5.3M). Awards on the Health Sciences Center
campus increased by $11.8M (8.7%) from the previous fiscal year.
Expenditures: The total expenditures from July 2022 to May 2023 increased by $9.1M (+3.3%)
from FY2022. On the Norman campus, expenditures increased by $11.9M (+8.7%) primarily
due to Health and Human Services ($3.7M), U.S. Department of Education ($1.0M), and
National Science Foundation ($3.1M) projects. On the Health Sciences Center campus,
expenditures decreased by $2.8M (-2.1%).
The following are significant grants and activities during the time from May 2023 -
current, organized into thematic areas of research:
Cancer
• In May 2023, Lacey McNally, MD, Professor, Department of Surgery, College of
Medicine was awarded $2,075,527 by the National Institute of Biomedical Imaging and
Bioengineering, National Institutes of Health for her project, “Development of an
apoptosis biosensor for monitoring of breast cancer.” Successful monitoring of the tumor
response to neo-adjuvant chemotherapy (NAC) could offer the opportunity to provide
tightly-tailored individualized therapy in patients with breast cancer. The ability to
reliably monitor tumor response to NAC treatment via an imaging-based system is a vital
step toward realizing patient-tailored therapy and would permit further movement away
from a “one size fits all” approach in breast oncology. Identification of apoptosis is
critical to monitoring NAC response for breast cancer. This four-year project seeks to
develop a new optoacoustic reporter dye and biosensor to identify apoptosis using
Multispectral Optoacoustic (photoacoustic) imaging to improve detection and monitoring
of NAC. This apoptosis biosensor would be well suited for use as part of a multispectral
contrast agent cocktail for identifying molecular features of disease and potentially lead
to better outcomes for patients with breast cancer.
• In July 2023, Kamiya Mehla, PhD, Associate Professor, Department of Oncology
Science, College of Medicine transferred “Vitamin B6 Modulates NK Cell Metabolism in
Pancreatic Cancer” to OUHSC. This five-year, $1,947,955 project is sponsored by the
National Cancer Institute, National Institutes of Health. Dismal survival rates in patients
with pancreatic cancer are partly due to poor response to existing therapies. Novel
treatments are critically needed. In pancreatic tumors, while the nutrient-restrictive milieu
governs NK cell exclusion and dysfunction, tumor cells sustain their growth through
metabolic adaptations. Preliminary data suggest the scarcity of vitamin B6 in NK-tumor
THE UNIVERSITY OF OKLAHOMA September 2023
2
cell co-cultures becomes a limiting factor for the anti-tumor response of NK cells against
pancreatic tumor cells and organoids. This study will investigate the impact of vitamin
B6 limitation in the tumor microenvironment on NK cell metabolism and function, with a
parallel focus on targeting vitamin B6-dependent growth in tumor cells. Investigating the
metabolic competition between pancreatic cancer cells and NK cells will aid in
understanding the selective metabolic vulnerabilities for developing robust NK-based
therapies.
Clinical Trials – Neuroscience
• Evgeny Sidorov, MD, PhD, Professor, Department of Neurology, College of Medicine,
heads the clinical trial “A multicenter, international, randomized, placebo controlled,
double-blind, parallel group and event driven Phase 3 study of the oral asundexian for the
prevention of ischemic stroke in male and female participants aged 18 years and older
after an acute non-cardioembolic ischemic stroke or high-risk TIA.” Sponsored by Bayer
HealthCare Pharmaceuticals, this study investigates the efficacy of the oral FXIa inhibitor
asundexian in prevention of ischemic stroke and its safety (bleeding) compared with
placebo on top of background antiplatelet therapy in adult participants after an acute non-
cardioembolic ischemic stroke or high-risk TIA.
Clinical Trials – Other
• Ferring Pharmaceuticals, Inc. sponsors the clinical trial, “A randomised, double-blind,
placebo-controlled trial to assess the efficacy and safety of FE 999049 for treatment of
men with idiopathic infertility” led at OUHSC by LaTasha Barker Craig, MD, Professor
of Obstetrics and Gynecology, Section Chief and Fellowship Director of the section of
Reproductive Endocrinology and Infertility, Assistant Dean, Clinical Curriculum, and
Medical Director of OU Physicians Reproductive Medicine, College of Medicine. This
trial investigates the effect of FE 999049 treatment of men with idiopathic infertility on
the chance of spontaneous pregnancy in their female partners, examining the effect of FE
999049 on semen parameters and endocrine profiles in men with idiopathic infertility.
Evaluating the safety and immunogenicity of FE 999049 in men with idiopathic
infertility; characterizing the genetic, epigenetic, and microbial profile of the trial
population; and identifying determinants of conception and responsiveness to FE 999049
are additional goals.
Disaster Resilience
• Xiaochen (Angela) Zhang, Ph.D., assistant professor of public relations for the Gaylord
College of Journalism and Mass Communication at OU, will receive $520,000 from the
National Science Foundation’s Faculty Early Career Development Award to study how
relationships among non-profits, community groups and local government agencies can
improve disaster resilience, resource allocation, and emergency management by enabling
organizational interactions, rather than top-down responses. Eight OU faculty have
received funding from the National Science Foundation’s Faculty Early Career
THE UNIVERSITY OF OKLAHOMA September 2023
3
Development Program this year, a record number for the university to have received in a
single year. Known as CAREER awards, the grants support early-career faculty who
“have the potential to serve as academic role models in research and education and to
lead advances in the mission of their department or organization.” The five-year grants
are among the most prestigious awards issued by the National Science Foundation. They
are intended to support early-career faculty in developing the foundation of their research
activities while developing educational outreach that brings up the next generation of
scholars.
Education and Training
• The Health Resources and Services Administration awarded $2,596,597 to Amy Costner-
Lark, DNP, APRN, FNP, Assistant Professor and Director of the Doctor of Nursing
Practice Program, Francis & Earl Ziegler College Nursing and Adjunct Clinical
Professor, College of Medicine, in June 2023. This new, four-year grant will fund the
Oklahoma Workforce Innovations in Nursing (OK-WINs) program. The purpose of OK-
WINs is to increase the number of Advanced Practice Registered Nurses (APRNs) that
are prepared to provide primary care, mental health and substance use disorder care, and
maternal and childhood healthcare to underserved and diverse populations in the state of
Oklahoma. Oklahoma has a population of 3.9 million and more than 33% of all
Oklahomans live in rural communities. Rural communities are more likely than those
living in urban areas to rely heavily on APRNs for their primary and mental healthcare
needs. This is especially the case in Oklahoma, which has the 2nd lowest physician-to-
resident ratio in the U.S. Oklahoma ranks 45th in the nation for overall health and 47th
for access to care leading to poor health outcomes. Projections indicate that Oklahoma
will need a 20% increase in the need for primary care providers by 2030. These funds
will allow students to earn an advanced nursing degree and increase their earning
potential, while preparing them for the needs of the underserved.
Energy
• The University of Oklahoma will receive an expected $9.63 million over five years from
the Department of Energy and associated support from industry, academia and other
research organizations to improve the prediction, sensing, monitoring and reduction of
methane and natural gas emissions. This comprehensive research effort aims to advance
technology to enhance monitoring and quantify natural gas emissions and support an
essential industry need for carbon accounting.
• Binbin Weng, Ph.D., assistant professor in the School of Electrical and Computer
Engineering, Gallogly College of Engineering at OU, is the lead principal investigator of
the project “A Regional-Scale Showcase of Hybrid Methane Sensing Networks in the
Anadarko Basin.” The project is funded by an expected $8.49 million with contributions
from the DOE, and partnerships with Project partners include Flogistix, Devon Energy,
Coterra Energy, EnLink Midstream, Cimarron Electrics, AT&T, and SenseAir, as well as
THE UNIVERSITY OF OKLAHOMA September 2023
4
collaborators at Pennsylvania State University and the University of Science and Arts of
Oklahoma.
• David Ebert, Ph.D., the director of OU’s Data Institute for Societal Challenges and
affiliate faculty in the School of Electrical and Computer Engineering, is the lead
principal investigator of a one-year design grant to develop a technology to support the
implementation of Weng’s project. “A Multi-Scale Methane Monitoring System for
Enhancing Emission Detection, Quantification and Prediction” is funded by an expected
$1.14 million, including support from Devon, Coterra and EnLink MidStream. Ebert’s
team will create a comprehensive design, deployment, and operation plan to guide future
technology implementation using data management and analysis processes.
Grants – Other
• Shelby Rowe, MBA, Administration Director, Department of Pediatrics, College of
Medicine, was awarded a $2,800,000 supplement to fund “SAMHSA's Suicide
Prevention Resource Center grant” in July 2023. The Suicide Prevention Resource Center
(SPRC) is the only federally funded resource center devoted to advancing the
implementation of the National Strategy for Suicide Prevention. SPRC builds capacity
and infrastructure for effective, equitable, and inclusive suicide prevention through
consultation, training, and resources for state, tribal, health/behavioral health, and
community systems; professionals and professional education programs; and national
public and private partners. SPRC provides staffing, administrative and logistical support
to the Secretariat of the National Action Alliance for Suicide Prevention. Sponsored by
the Center for Mental Health Services/Substance Abuse and Mental Health Services
Administration (SAMHSA), this one-year award will fund the development of the new
National Strategy for Suicide Prevention (NSSP), which sets the direction of the field to
prioritize suicide prevention activities. This is being requested by the White House
Domestic Policy Council. The SPRC will take recommendations set out by experts in the
field and will be writing the actual NSSP document. The team will also develop two new
initiatives: 1) "The Foundations of Lived Experience" is a content‐centered project that
will focus on interviewing key leaders, visionaries, and supporters who played pivotal
roles in building the foundation of lived experience work. 2) A “Community‐Based
Suicide Prevention Initiatives” division will be created. This will give SPRC a greater
capacity to equip diverse communities with the necessary tools to implement the new
National Strategy and prevent suicide. The first project of this new division will be to
adapt the State Suicide Prevention Infrastructure Recommendations for communities.
Immunology and Infectious Disease
• In July 2023, Mark Lang, Presbyterian Health Foundation Presidential Professor,
Department of Microbiology and Immunology, College of Medicine, was awarded a new
U19 grant from the National Institute of Allergy and Infectious Diseases, National
Institutes of Health. This five-year, $6,575,840 grant project, “Advancing a second
generation C. difficile vaccine,” will address the significant public health problem of
THE UNIVERSITY OF OKLAHOMA September 2023
5
Clostridioides difficile infection. This infection remains a significant public health
problem that has persisted because of failures to develop an efficacious vaccine. Toxins
secreted by C. difficile during infection drive disease pathology, subvert the host immune
response, and leave patients vulnerable to recurrent infection. In the Oklahoma C.
difficile U19 program, a consortium of investigators will undertake three distinct but
complementary projects to advance a second generation vaccine candidate and to
understand the mechanisms by which C. difficile toxins subvert the host immune
response and contribute to vaccine failure.
Neurology
• Christian H. Lemon, Ph.D., an associate professor in the Department of Biology in the
Dodge Family College of Arts and Sciences, will receive an expected $1.9 million over
five years from the U.S. Department of Health and Human Services, National Institutes
of Health to study how the brain processes taste and how those neural pathways can
evolve.
Record-Breaking Research Awards
• With the close of fiscal year 2023, OU’s Norman campus has broken yet another record,
setting a new all-time high for sponsored research awards. Over FY23, OU’s Norman
campus reported receiving $210.4 million in research funding, a nearly 33% increase
from FY22. Significantly, federally funded research increased by more than 50%,
including increases in funding from several key federal agencies supporting OU research.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 2
ISSUE: SUBSTANTIVE PROGRAM CHANGES – NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the proposed changes in
the Norman Campus academic programs.
BACKGROUND AND/OR RATIONALE:
The Oklahoma State Regents for Higher Education require that all substantive
changes in degree programs be presented to the institution’s governing board for approval before
being forwarded to the State Regents for consideration. The proposed academic program listed
below have been approved by the appropriate faculty, academic units, and deans; reviewed by
the Academic Programs Council and/or Graduate Council; and approved by the Senior Vice
President and Provost. It is being submitted to the Board of Regents for approval prior to
notifying the State Regents.
Substantive Program Changes
Reviewed by the Academic Programs Council or Graduate Council
May 2023
New Certificate
PRICE COLLEGE OF BUSINESS
Human Resource Management, Undergraduate Certificate (RPC TBD, MC TTBD)
Requesting a new Certificate in Human Resource Management. The certificate requires 15 total
hours with 9 hours of required coursework and 6 hours of electives chosen from an approved list
maintained by the Price College of Business.
Reason for request:
Price College of Business does not currently offer a major in human resources; however,
employers are actively seeking graduates with skills, knowledge, and expertise in human
resource management. Traditionally, certificates were designed for graduate students and
working professionals. In offering a transcript-recognized certificate to undergraduate business
students, we analyzed what would make the most sense from a pedagogical and curricular
perspective and determined that 5 courses (15 credit hours) are the optimal number of classes
that should be included in the certificate. An undergraduate certificate in human resources from
the Price College of Business will help fulfill the college's goal of preparing students for day one
readiness on the job.
Prior to the discontinuation of the Human Resources major within Price College of
Business, the major was attracting between 50 to 80 students each year, at a time when the PCB
enrollment was lower than its current enrollment. The Management & International Business
Division offers undergraduate courses in employment law, human resource management,
organizational behavior, negotiations, etc., and these courses have been well received. However,
they cannot serve every student wishing to study human resource management.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Furthermore, the field of human resources relies heavily on certifications. These are most
often obtained post-graduation, through an organization like The HR Certification Institute
(HRCI) or the Society of Human Resource Management (SHRM). The opportunity for students
to graduate with a transcript-recognized certification in-hand will give them a unique advantage
as they enter the workforce to compete for HR and management-level jobs. Indeed, students
studying Management have expressed an interest in pursuing a certificate like the one being
proposed.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 3
ISSUE: PRECLINICAL TRANSLATIONAL RESEARCH RENOVATION - HSC
ACTION PROPOSED:
President Harroz recommends the Board of Regents:
I. Approve a revised estimated total project budget of $18,000,000 for the
Preclinical Translational Research Renovation project; and
II. Authorize the University administration to contract and make payments to not
exceed $14,500,000 for the construction of the Preclinical Translational Research
Renovation project.
BACKGROUND AND/OR RATIONALE:
At the May 2018 meeting, the Board of Regents approved the Preclinical
Translational Research Renovation project as a part of the comprehensive Campus Master Plan
of Capital Improvement Projects for the Oklahoma City campus. At the December 2019
meeting, the Board of Regents approved and authorized the administration to negotiate the terms
of an agreement for full architectural services with GH2 Architects, LLC. Construction
Documents are currently being prepared for bidding.
In order to start and complete the project in accordance with NIH guidelines, it is
proposed that the Board authorize the administration to bid and award a construction contract to
the lowest responsible bidder in an amount not to exceed $14,500,000. The results of the
bidding process will be reported to the Board of Regents at a forthcoming meeting.
The revised estimated total project cost for the Preclinical Translational Research
Renovation project is approximately $18,000,000. Funding for this project has been identified, is
available, and budgeted from the NIH Grant, Bonds, State, Grant, Section 13/New College
Funds, and University sources.
UNIVERSITY OF OKLAHOMA September 13, 2023
1
AGENDA ITEM 4
ISSUE: GE ADDITIVE RESEARCH CONSULTANT – NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve a consultant agreement
with GE Additive to assist with an Air Force Research Lab grant. Funding for the project total
of $1,248,500 over three years ($416,166.66 per year) is available through the grant.
BACKGROUND AND/OR RATIONALE:
The University has purchased a GE 3D Metal Printer (Additive Manufacturing
machine) to perform research and development associated with an Air Force Research Lab
(AFRL) Grant awarded to OU. The grant’s requirements include generating airworthy aircraft
components and specific data associated with all processes/procedures relevant to this new
manufacturing method. Much of the equipment and background data is proprietary to GE. This
consulting agreement will obtain the support of the GE Additive engineering team needed for the
University to meet the requirements spelled out in the AFRL grant that was awarded on April 3,
2023. GE Additive was originally a subcontractor but is now acting as a consultant with AFRL’s
approval.
This is for a three-year contract, payable at intervals specified in the agreement with
GE. All contracts for purchasing goods and services under this grant shall comply with the
University’s procurement policies and requirements.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 5
ISSUE: AUDIT, TAX AND COMPLIANCE SERVICES – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents:
I. Reappoint the public accounting firm of FORVIS, LLP (formerly BKD, LLP), to
serve as the University’s financial statement auditors, Single Audit auditor,
NCAA agreed-upon procedures auditor, KGOU-FM financial statement auditor,
and Nuclear Regulatory Commission report preparer for the year ending June 30,
2023 for a fee not to exceed $336,700;
II. Reappoint the public accounting firm of KPMG, LLP to provide tax return
preparation and consulting services to the University for the year ending June 30,
2023, for a fee not to exceed $24,390; and,
III. Authorize the Senior Vice President and Chief Financial Officer or his designees
to execute the engagement of these firms for these services for the fiscal year
ended June 30, 2023, the third year of their respective five-year proposals.
BACKGROUND AND/OR RATIONALE:
At the March 2021 meeting, the Board of Regents selected the firms of BKD, LLP
and KPMG, LLP, to provide audit, tax and compliance services for five fiscal years (renewable
annually) beginning with the fiscal year ended June 30, 2021. The firms have agreed to provide
the second year of services to the University as outlined below.
FY2023
Financial Audits:
Norman Campus $163,000
Health Sciences Center 141,500
KGOU-FM 17,000
Subtotal 321,500
Compliance Audits:
Nuclear Regulatory Commission’s Report 1,500
Norman Campus NCAA 13,700
Subtotal 15,200
Tax Return (990-T):
Norman Campus 13,920
Health Sciences Center 10,470
Subtotal 24,390
Total Requirements $361,090
Total fees of $361,090 represent an increase of $15,300 when compared to total FY
2022 audit, tax and compliance services fees.
Funding has been identified and is available and budgeted within the respective
campuses operating budgets.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 6
ISSUE: RISK MANAGEMENT AND INSURANCE BROKERAGE SERVICES – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents authorize the President or his
designee to enter negotiations with Alliant Insurance Services, Inc., the proposal respondent
providing the best risk management and insurance brokerage experience, to serve as the
University of Oklahoma’s risk management and insurance brokerage service group for the nine-
month period beginning October 1, 2023, with the option to renew for eight additional one-year
periods not to exceed July 1, 2031.
BACKGROUND AND/OR RATIONALE:
The University accepted proposals for risk management and insurance brokerage
services for all three campuses: the Norman campus, the Health Sciences Center in Oklahoma
City, and OU-Tulsa with the goal of selecting a risk management and insurance brokerage
service for all three campuses.
Representatives from Enterprise Risk Management comprised the Request for
Proposal (RFP) Review Committee. The Committee reviewed proposals submitted by all
interested responders, providing finalist recommendations, and then a final recommendation to
Executive Management. The RFP Review Committee made a recommendation to President
Harroz and Executive Management. President Harroz is recommending it to the Board of
Regents for final approval.
In response to the competitive solicitation, the following firms responded to the risk
management and insurance brokerage service request for proposal:
COMPANY/ENTITY HEADQUARTERS
Alliant Insurance Services, Inc. Irvine, CA
Arthur J Gallagher and Company Itasca, IL
McGriff Insurance Services, LLC Raleigh, NC
Risk Strategies Company Boston, MA
The Bill Beckman Company Muskogee, OK
USI Southwest, Inc. Valhalla, NY
An evaluation committee for the University comprising the following individuals
rated the responses comprised:
Cathy Krane, Director, Enterprise Risk Management, Norman
Jennie Robison, Director, Enterprise Risk Management, Health Sciences Center
Courtni Covington, Risk Manager and International Risk Specialist, Enterprise Risk
Management, Norman
Shannon Minkley, Risk Manager, Enterprise Risk Management, Health Sciences
Center
Tacara McKinney-Baisden, Risk Coordinator, Enterprise Risk Management, Norman
Kimberly Helton, Procurement (non-voting, advisory capacity)
THE UNIVERSITY OF OKLAHOMA September 13, 2023
After thorough review of the RFP responses submitted by vendors, the RFP Review
Committee invited four respondents (Alliant Insurance Services, Arthur J Gallagher and
Company, Risk Strategies Company, and USI Southwest, Inc.) to in-person interviews. The
evaluation criteria for the risk management and insurance brokerage services group were history
and experience with higher education, the broker team, innovative and creative programs
offered, references, and pricing. As a result of the evaluation matrix below, the RFP Review
Committee selected Alliant Insurance Services, Inc.to serve as the University’s risk management
and insurance brokerage group beginning October 1, 2023.
% Weight
Alliant Ins.
Serv.
AJ
Gallagher
Risk
Strategies
USI
Southwest
History & Experience with Higher Ed
25%
25
22
14
15
Broker Team
25%
25
21
18
16
Innovative/Creative Programs
25%
25
20
17
16
References
5%
5
4
4
5
Pricing
20%
20
15
7
17
Total
100%
100
81
61
69
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 7
ISSUE: CONVERTING MONTHLY PAID EMPLOYEES TO BIWEEKLY PAY
SCHEDULE – NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the one-time payout of
leave for the purposes of transitioning from a monthly to a bi-weekly payroll schedule.
BACKGROUND AND/OR RATIONALE:
The OU Norman Campus currently employs approximately 11,500 people; 5,900
employees are hourly and already paid on a bi-weekly schedule. Shifting the remaining 5,600
salaried employees to the same biweekly pay schedule will simplify payroll processing both
within colleges/departments and central units. Additionally, this aligns the Norman Campus with
the Health Sciences Center (HSC), where all 5,800 employees are on a bi-weekly schedule.
Alignment with HSC helps with better sharing and integration of resources across the OU
system. Transitioning monthly paid employees from a schedule where they are paid at the end of
the month to a biweekly schedule in which they are paid two weeks in arrears, every other
Friday, creates a two-week gap or delay in payroll payments to employees.
In 2010, the State Legislature provided guidance for state agencies converting from a
monthly to a multi-monthly (bi-weekly) payroll system. 62 O.S. 34.69D describes that at least
six months prior to converting to a bi-weekly payroll system the state agency allow employees to
bank hours for the purpose of providing a one-time payroll payment to employees to cover the
gap in payroll payments created by the conversion to the bi-weekly system. 62 O.S. 34.69D
states:
• Each state agency shall allow its employees to accumulate funds up to a
maximum of eighty (80) hours for the conversion from the following sources:
o Earned compensatory time balance
o Earned paid leave balance
o Earned extended sick leave balance, up to a maximum of forty (40) hours
• Notice should be provided to all the agency’s employees within six months of
conversion, either in writing or electronically.
Current Regents’ Policy Manual section 3.1.6 allows the cash payment to an
employee in lieu of paid leave time only upon termination of employment. Further, the Policy
does not currently allow cash payments from an employee’s accrued extended sick leave
account. Consequently, a one-time exception to the Regents’ Policy is requested identical to
what was provided to HSC when employees were converted to a bi-weekly schedule in 2015.
The payroll conversion is expected to take place between April 2024 and August
2024.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 8
ISSUE: SEARCH FOR DEAN OF GAYLORD COLLEGE OF JOURNALISM AND
MASS COMMUNICATION – NC
ACTION PROPOSED:
In accordance with University Policy on Administrative Search Committees,
President Harroz recommends the Board of Regents authorize the search for a new Dean of
Gaylord College of Journalism and Mass Communication and approve the membership of the
search committee.
BACKGROUND AND/OR RATIONALE:
To begin the search for the next Dean of Gaylord College of Journalism and Mass
Communications, the President recommends the approval of search committee as outlined
below.
The Dean, Gaylord College of Journalism and Mass Communication (JMC), oversees
and manages administration for all JMC College activities, including academic programs;
research/creative activity conducted through the College; and college, department, and program
administration. The Dean represents the College in relations with the University Regents, the
President, the Senior Vice President and Provost, other colleges, alumni, and administrative
officers of the University. The Dean reports to the Senior Vice President and Provost of the
Norman campus and works with various constituencies to implement strategic growth priorities.
University policy 1.1.2.3 on administrative search committees for deans provides that
the committee shall have faculty, staff, and student representation and outlines the procedures by
which nominations are made and search committee composition is determined.
The current Interim Dean is not eligible to become a candidate for the permanent
position.
From among those nominated, the President appoints those listed below to serve on
the search committee:
1. Corey Phelps, Dean, Price College of Business (Chair)
2. Robert Kerr, Professor, Gaylord College of Journalism and Mass Communication
3. Doyle Yoon, Associate Professor, Gaylord College of Journalism and Mass
Communication
4. Erin Kökdil, Assistant Professor, Gaylord College of Journalism and Mass
Communication
5. Jensen Moore, Associate Professor, Gaylord College of Journalism and Mass
Communication
6. John Banas, Associate Professor, Department of Communication, Dodge Family
College of Arts and Sciences
7. Daniela Garafalo, Professor, Department of Classics and Letters, Dodge Family
College of Arts and Sciences (Faculty Senate – NC)
THE UNIVERSITY OF OKLAHOMA September 13, 2023
8. Joshua Kahoe, Senior Academic Advisor, Gaylord College of Journalism (Staff
Senate – NC)
9. Kathy Sawyer, Director of Student Services, Gaylord College of Journalism and Mass
Communication
10. Alex Eschbach, Graduate Student in Gaylord College of Journalism and Mass
Communication (Graduate Student Senate)
11. Acacia McDonald – Undergraduate student in public relations in Gaylord (Student
Government Association)
12. Emily Reed, Executive Director of Advancement, OU Foundation
13. Roger Fizzell, Board of Visitors Member, Gaylord College of Journalism and Mass
Communication
14. Tyler Tokarczyk, Senior Program Officer, Inasmuch Foundation
UNIVERSITY OF OKLAHOMA September 13, 2023
1
AGENDA ITEM 9
ISSUE: REGENTS’ POLICY – INTELLECTUAL PROPERTY – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve changes to the Intellectual
Property Policy to reflect modifications to the intellectual property licensing process for sponsored
research and administrative changes:
1. Amend all sections of the Intellectual Property Policy to remove the
antiquated term “Office of Technology Development” and replace it with
the new term “Office of Technology Commercialization”;
2. Amend all sections of the Intellectual Property Policy to remove the
antiquated term “Vice President of Technology Development” and replace
it with the new term “Chief Innovation and Corporate Officer”;
3. Amend Section VI.C.2 to include University-approved and recognized
Research Centers for Revenue distribution resulting from intellectual
property licensing;
4. New Section VI.C.3 is added to allocate Revenue distribution resulting
from up-front licensing models from sponsored research agreements; and
5. Amend Section VI.C.5 to reflect administrative composition changes of the
Growth Fund Selection Committee.
BACKGROUND AND/OR RATIONALE:
Recent changes to the University’s Office of Technology Commercialization’s
personnel and process necessitate an update of the Intellectual Property Policy. These changes
reflect alterations in the distribution model for licensing revenue in regards to sponsored research
agreements and in Office of Technology Commercialization titles.
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Board of Regents
Intellectual Property Policy
Formerly: Section 3.1.8, SHP 3.14, FHPN 3.29, &
FHPHSC 4.23
I. Purpose:
The people of the State of Oklahoma may reasonably expect that their investments in
the University of Oklahoma (“OU”) will create new industries and enhance existing
industries within the State and Nation. Such new industries create greater employment
opportunities for citizens of the State and the Nation and an improvement in their
standard of living.
The creation and development of intellectual property at OU encourages new business
and is key to creating strong university and industry partnerships. It is the responsibility
of OU employees to disclose intellectual property and to foster an entrepreneurial
attitude within the workforce by involving students in the creation of intellectual
property. Intellectual property development shall be pursued in concert with, but subject
to, OU’s principal responsibilities of education and knowledge creation.
Therefore, it is in the best interests of OU to adopt a policy that encourages the
disclosure of discoveries and inventions and rewards such creative activity. To do so,
OU’s Intellectual Property Policy (“Policy”) must ensure that creators of copyrightable
works or trademarks and inventors share in any financial success enjoyed by OU
through the creation and commercialization of intellectual property. The basic
objectives of this Policy relate to creative works, trademarks, discoveries, and inventions
(i.e., intellectual property) created by OU faculty, staff, and/or student(s), such
objectives specifically including the following:
A. To maintain OU’s academic Policy of encouraging research, publication, and
scholarship independent of potential gain from royalties or other income.
B. To make patented materials created pursuant to OU objectives available in the
public interest under conditions that will promote their effective utilization and
commercialization.
C. To provide adequate incentive and recognition to faculty, staff, and students
through proceeds derived from their creative works, trademarks, discoveries, and
inventions.
II. Definitions
A. Intellectual Property (IP):
Creative works, trademarks, discoveries, and inventions
III. Scope:
This Policy applies to all OU faculty, staff, and/or students and relates to all forms of
intellectual property subject to legal protection in the United States and/or
internationally.
IV. Responsible Office:
The Office of Technology Commercialization (“OTC”) is responsible for
administering this Policy and ensuring compliance.
V. Policy Statement:
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It is the policy of OU that all discoveries and inventions, whether patentable or un-
patentable, including any and all patents (domestic and foreign) based thereon and
application for such patents, which are made or conceived by any member of the faculty,
staff, or student body of OU, either in the course and/or scope of employment for OU
or funds provided by or through OU shall be owned by and be the property of the
Board of Regents (“BOR”) of OU and the member will assign and does hereby assign
all of member’s rights in and to the discoveries and inventions to the BOR except as
described within the procedures set forth in this Policy.
Policy Level: 3
Approval Authority: BOR
Date of Approval:
Subject Matter: Office of Technology Commercialization
Date of Last Review:
Date of Next Review:
Signature:
VI. Procedures
A. Background
A patent is a grant issued by the U. S. Patent and Trademark Office (PTO) that
provides the assignee of the patent the right to keep others from practicing or using
its patented invention. Patents are issued for inventions that are novel (not published,
sold, or utilized for more than one year), useful, and non-obvious to others equally
skilled in the art. (In almost all foreign countries, to be patentable, an invention
requires complete novelty. In other words, it cannot have been published, used, sold,
or bartered publicly prior to the filing of a patent application either in the country
itself or in the United States PTO.) U. S. Patent Law maintains that the first inventor
to file an application that describes and claims an invention with the United States
PTO shall be entitled to the rights and ownership of the resulting issued patent
(absent other agreements). Foreign countries also rely on the first-to-file concept in
issuing patent rights. However, in the case of potential disputes that may arise during
the prosecution of the patent application, as well as third-party challenges related to
the issued patent(s), the laboratory notebooks of the discoverer(s)/inventor(s) may
be crucial to the overall outcome Laboratory notebooks must be bound notebooks
where corrections are readily identifiable. The pages of the notebooks must be
signed, dated, and witnessed on a daily basis and stored in a secure location. The term
of patent applications filed after 1995 is twenty (20) years from the earliest effective
priority date of application. Accordingly, related laboratory notebooks must be
maintained at least for that period of time. (Regents, 12-9-99, 12-02-01)
B. Ownership
1. All rights in and to discoveries and inventions described in this Policy shall be
disclosed to, and the inventor will assign and hereby does assign all rights in and
to said discoveries and inventions to, BOR as a specific condition of employment
with OU and admission to and/or attendance at OU. Faculty, staff, and students
shall execute any and all documents OU deems reasonably necessary to evidence
such ownership, meet its legal obligations, and effect patent protection, domestic
and foreign, for OU or its nominee. All costs involved in obtaining and
maintaining patent protection shall be borne by OU or its nominee. OU agrees
to act in good faith with respect to the determination of ownership.
2. Faculty, staff, and/or students having rights to discoveries/inventions prior to
employment at OU must notify the Office of Technology Commercialization of
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such IP so that ownership to any further development of that same IP at OU
may be established, by written agreement, with the OU’s Chief Innovation and
Corporate Officer or his/her designee. The Chief Innovation and Corporate
Officer or his/her designee shall consult with either the Vice President for
Research and Partnerships, Norman campus, or the Vice President for Research,
Health and Sciences Center, respectively, or his/her designee(s) before entering
a contract with faculty, staff, and/or students.
3. In the event faculty, staff, and/or students make discoveries or inventions
outside the course of and/or scope of employment and using no OU facilities,
equipment, or supplies, or if using such reimburses OU for this use in accordance
with a prior written agreement with OU and in accordance with OU Policy, title
to such discoveries or inventions shall remain in the inventor, provided OU’s
Chief Innovation and Corporate Officer or his/her designee determines that the
discovery or invention was made under and in accordance with these conditions.
The inventor shall nonetheless submit a disclosure form to OU’s OTC. This
disclosure shall contain sufficient information to enable OU’s Chief Innovation
and Corporate Officer or his/her designee to make a determination as set forth
in this Section B(3). If confidential information is required, OU will sign a
nondisclosure agreement for purposes of this review. Should OU’s Chief
Innovation and Corporate Officer or his/her designee determine that OU does
have a proprietary interest in the discovery or invention disclosed, a more
complete disclosure may be required before making a decision in regard to title;
OU’s Chief Innovation and Corporate Officer or his/her designee shall consult
with either the Vice President for Research and Partnerships or his/her designee
when the faculty, staff, and/or student is based in a Norman Campus program
or the Vice President for Research or his/her designee when the faculty, staff,
and/or student is based in a Health Sciences Center program. If it is determined
that OU has an interest in the discovery or invention disclosed, the provisions of
this Policy shall then be applicable. Appeals of such determinations may be made
by the OU faculty, staff, and/or student(s) to the Faculty Appeals Board and
then to the President.
C. Revenue
The Revenues (e.g., royalties and other revenue fees of cash and/or equity) received
by OU directly attributable to the licensing, sale, or commercialization of an OU
discovery or invention as described in section A will be distributed among the
discoverer(s)/inventor(s), his/her/their primary department(s), and OU, in
accordance with the following formulae:
1. 35% of Revenues to the discoverer(s)/inventor(s) (as submitted on the Invention
Disclosure Form filed with OTC); and
2. The remaining 65% to be used to reimburse OU for any remaining expenses not
previously recouped that it has or shall incur directly in connection with the
discovery or invention at issue;
i. After such expenses have been recouped, the remaining 65% will be
distributed as follows:
a. 20% to originating college’s(s’) Dean(s) or University-approved and
recognized Research Center(s), as appropriate, half of which shall go to
the originating department’s(s’) Chair(s);
b. 5% to President’s discretionary fund;
c. 5% to the applicable campus’s(s’) Vice President for Research;
d. 15% to OTC to apply to operational expenses with a pro-rata share to
go to the originating campus’s(s’) (at least 80%) OTC; and
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e. 20% to the Growth Fund maintained for the originating campus(es).
3. For Revenues received by OU as a result of any up-front licenses granted
pursuant to a sponsored research agreement, the Revenues shall be held in
escrow by OTC for the term of the sponsored research agreement and shall be
distributed in accordance with the following formulae at the conclusion of the
sponsored research agreement:
i. 11.67% of any Revenues received by OU as a result of any up-front license
granted pursuant to a sponsored research agreement shall be distributed to
the principal investigator(s);
ii. 88.33% of Revenues received as a result of any up-front license granted
pursuant to a sponsored research agreement shall be distributed as follows:
a. in the event that an Invention Disclosure Form is received by OTC
describing a discovery or invention resulting from the work conducted
pursuant to the sponsored research agreement:
• 23.33% of Revenues to the discoverer(s)/inventor(s) (as submitted
on the Invention Disclosure Form filed with OTC); and
• the remaining 65% of Revenues shall be distributed in accordance
with Section (C)(2) hereinabove.
b. In the event that an Invention Disclosure Form is not received by OTC
pursuant to the sponsored research agreement:
• 27.18% to the principal investigator’s(s’) college’s(s’) Dean(s) or
University-approved and recognized Research Center(s), as
appropriate, half of which shall go to the principal investigator’s(s’)
department’s(s’) Chair(s);
• 6.79% to President’s discretionary fund;
• 6.79% to the applicable campus’s(s’) Vice President for Research;
• 20.38% to OTC to apply to operational expenses with a pro rata
share to go to the originating campus’s(s’) (at least 80%) OTC; and
• 27.19% to the Growth Fund maintained for the originating
campus(es).
4. Stock certificates issued to OU shall be held by the Controller’s Office of the
Norman Campus. The right to receive such royalty Revenue shall be extended to
the inventor(s) in the event that the inventor is no longer an OU employee, staff,
or student of OU. Such right shall also accrue to the estate of the inventor(s).
Inventor(s) and/or their successors or assigns shall have the responsibility to
provide OTC of the respective campus with all the necessary information to
make payments to the appropriate parties, including without limitation, current
addresses; provided, failure to keep OTC so informed shall permit OU to hold
all such Revenue for such parties for a reasonable time or until the lawful
beneficiaries make claim thereto.
5. OTC shall establish and maintain a monetary fund for each originating campus
to be used to stimulate general faculty intellectual property disclosures as well as
technology development and transfer (“Growth Fund”). The Growth Fund will
be used to further stimulate researchers on each campus to submit proposals
when there is a need for additional funding to provide prototypes; additional
research results; proof of principal or concept; and/or “gap” funding to keep a
program in place during transition. Those accessing the Growth Fund will be
expected to repay the fund at a rate and in a manner appropriate to the use(s) of
the funds provided within a time frame mutually agreed upon in writing by OTC
and the researcher(s) at the time the researcher(s) access the applicable funds of
the Growth Fund. The Managing Director of OTC will chair an OU-wide
Growth Fund Selection Committee (“GFSC”), which shall comprise no less than
three (3) OU administrators, including OU’s Chief Innovation Officer, the
Managing Director of OTC, and an OU member-at-large to be determined by
OU’s Chief Innovation Officer depending on the nature of the innovation. In
addition, the GFSC may also comprise one (1) or more ad hoc external member(s),
such as industry experts and/or investors, such ad hoc member(s) to be
collectively selected by OU’s Chief Innovation Officer, the Managing Director
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of OTC, and the OU member-at-large. The GFSC shall establish criteria and
review applications from each campus and subsequently recommend funding for
qualified OU innovation(s).
6. When there are two (2) or more discoverers/inventors, each shall share equally
in the inventor’s share unless all discoverers/inventors agree in writing to a
different distribution of such share. Such originally-signed agreement shall be
filed with the OTC of the respective campus(es) of the discoverer(s)/inventor(s).
No distribution of cash Revenues will be made until this issue is resolved by the
discoverer(s)/inventor(s) or their successors in interest.
7. The discoverer(s)/inventor(s) and his/her/their college or research center(s)
shall be paid their share of the cash Revenue(s) upon receipt of such Revenue(s)
by OU and will be furnished with a statement of Revenue(s) derived from the
commercialization of the invention at the time of payment. In the event of any
litigation, actual or imminent, regarding patent rights, OU may withhold
distribution until resolution of the particular matter. OU does not act as a
fiduciary for any person relating to consideration and/or Revenue(s) received
under the terms of this Policy.
D. Equity Management Committee & Policy
For any acquisition or disposition of equity assets exceeding One Million Dollars
($1,000,000.00), the Equity Management Committee shall consider OU’s actions by
reviewing a written description of the proposed acquisition or disposition. The
proposal shall be provided to all members of the Equity Management Committee by
OU’s Chief Innovation and Corporate Officer or his/her designee. Any Equity
Management Committee member may seek additional clarification on the proposed
transaction by requesting a Special Meeting (as this term is defined in the Oklahoma
Open Meeting Act, 25 O.S. § 304) of the Equity Management Committee within five
(5) calendar days of the receipt of the written proposal. Otherwise, review of the
proposal shall be concluded. For disposition of assets valued at an amount(s) equal
to or exceeding One Million Dollars ($1,000,000.00), the Equity Management
Committee’s recommendation, upon the approval of the President, shall be
presented for formal action to the BOR at their next regularly scheduled meeting.
Following the end of each fiscal year, OU’s Chief Innovation and Corporate Officer
or his/her designee shall provide to the Equity Management Committee a written
summary of the operations and status of OU’s equity holdings related to intellectual
property owned by OU. The Equity Management Committee shall comprise two (2)
current members of the BOR (to be appointed by the BOR); OU’s Chief Innovation
and Corporate Officer or his/her designee; OU’s General Counsel; a knowledgeable
OU employee who shall be appointed by the President; and two (2) non-OU
members familiar with such matters as evidenced by such extra-mural members’
education, training, and/or experience. From recommendations by the President, the
BOR shall appoint the two (2) non-OU members of the Equity Management
Committee, who shall serve at the pleasure of the BOR. Appointments shall be made
on an annual basis, at the time of the BOR elections.
E. Administration
The OU President, after consultation with OU’s Chief Innovation and Corporate
Officer or his/her designee, the Vice President for Research and Partnerships of
OU’s Norman Campus or his/her designee, the Vice President for Research of OU’s
Health Sciences Center or his/her designee, and, as necessary, other appropriate OU
administrative officials, shall determine the disposition of OU discoveries and
inventions described in this Policy as deemed prudent and consistent with OU’s
mission to ultimately convey the benefits of its research to the public for the general
welfare of the State and Nation. In determining the proper disposition of OU
discoveries and inventions, the OU President shall consult as necessary with scientific
and/or technical and/or business subject matter experts in fields appropriate to the
discovery or invention under consideration. Among other choices, the OU President
and/or his/her designee may:
1. License the discovery and/or invention to third parties to provide for the further
development and/or commercialization of the property;
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2. Transfer the discovery and/or invention for commercialization by entering into
commission agreements with third parties to identify potential licensees to
further develop and commercialize the property;
3. Transfer rights to the property to a patent service organization to further develop
and commercialize the property;
4. Allow rights (U. S. and foreign) to the discovery or invention to revert back to
the Federal agency that funded the development of the discovery;
5. Transfer rights (U. S. and foreign) to the discoverer(s)/inventor(s) if requested
by the discoverer(s)/inventor(s), and the OU President determines that the
discovery/invention will not be pursued further by the OTC.
i. If Federal funds were used in the development of the discovery/invention,
such transfer of rights are subject to a reversionary right in the Federal
government as described in 37 CFR sec. 401.
ii. Such transfer also shall be subject to an irrevocable, non-exclusive, royalty-
free, and world-wide right and license so OU can make, use, and/or practice
the discovery or invention for OU education, research and/or service
purposes. OU also reserves the right to publish and or present information
and data obtained in the research project resulting in the discovery or
invention being transferred, assuming such rights do not jeopardize the
discoverer’s/inventor’s patent rights. Faculty, staff, and/or students shall
execute any and all documents, as OU deems reasonably necessary, to
confirm or enforce such reserved right and license.
iii. Such transfer shall be limited to the discovery or invention duly disclosed
to OU, in writing, as of the time the transfer is requested by the
discoverer/inventor;
6. Transfer rights to the discovery and/or invention to the person(s) or entity
sponsoring the research in the course of which the discovery or invention was
made if such action is required under the terms of the research agreement or is
required by applicable law; or
7. Transfer the discovery and/or invention into the public domain through
publication of the invention by the discoverer/inventor. All transfers of OU
discoveries or inventions shall be subject to and contingent upon any rights in
third parties as may be governed and/or required by, among other things,
sponsored research agreements, other third-party contracts, or applicable law.
OU’s Chief Innovation and Corporate Officer or his/her designee shall be
responsible for administering the patent affairs of OU in a manner consistent with
this Policy. OU’s Chief Innovation and Corporate Officer or his/her designee shall
cooperate with the appropriate campus officers to establish written policies to be
approved by the OU President and distributed to the faculty, staff, and students of
OU, governing procedures to be followed in processing discoveries and inventions
generated within OU. OTC may provide information regarding disposition of
specific discoveries/inventions to the inventor(s) no later than six (6) months from
the date the discovery/invention is marketed by the Office. If OTC is not going to
pursue marketing and/or protecting the invention, rights in and to the
discovery/invention may revert to the inventor(s) upon his/her written request.
When it is in the best interest of OU to get its technology into the marketplace, when
the longer term opportunity for returns to OU and the State exceed the short-term
value of not taking equity, then the OU President may approve taking equity. As a
matter of principle, some equity is desirable in all transactions to create the best
opportunity for OU and the State of Oklahoma to get a fair return on the
technologies transferred from OU to the marketplace.
F. Disclosure
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It is the responsibility of OU’s faculty, staff, and/or students to report all inventions
they may develop during his/her/their term of employment or registration at OU.
Any discovery/invention, whether or not patentable, must be reported to OU by
filing an Invention Disclosure Form (which can be accessed online at
https://www.ou.edu/otc/inventor/disclosure) with the OTC. Such Invention
Disclosure Form shall provide sufficient information so that OTC the, in
conjunction with others, can determine its commercial potential and patentability.
Although the maintenance of the laboratory notebooks that describe the
discovery/invention is the responsibility of the discoverer/inventor, may require
access to such notebooks at any time during the prosecution, maintenance,
enforcement, and/or defense of any patent(s) related an OU discovery/invention.
G. Term
The terms of this Policy are a part of any contractual relationship OU with any
member of the faculty, staff, or student body. This Policy, as amended from time to
time, shall be deemed to be part of the conditions of employment of every OU
employee or a part of the conditions of enrollment and attendance of every student
at OU. Any licensing Revenues received throughout the duration of such license shall
be distributed in accordance with the version of this Policy that is in effect at the
time such license is made effective. Any changes related to distributions not set forth
in this Policy may only be changed through mutual agreement of the parties receiving
portions of such Revenue.
H. OU Intellectual Property Committee
OU shall have an Intellectual Property Committee (for each campus) that shall
consider and investigate disputes among administrators, faculty, staff, and/or
student(s) regarding matters solely related to research and intellectual property. The
Patent Committee shall, in concert with OU’s Research Integrity Officer,
recommend appropriate solutions to the OU President related to research and
intellectual property. The Intellectual Property Committee shall be convened as
needed and will consist of one (1) student member appointed by the campus’
Graduate Student Senate for one (1) year; two (2) staff members employed by the
applicable campus, one (1) appointed by the OU President and one (1) appointed by
the applicable campus’s Staff Senate; and five (5) faculty members employed by the
applicable campus, three (3) appointed by the applicable campus’s Faculty Senate,
and one (1) each by the OU President and OU’s Chief Innovation and Corporate
Officer or his/her designee. All staff and faculty appointments are for three (3)-year
terms. The Intellectual Property Committee will assist OU’s Chief Innovation and
Corporate Officer or his/her designee in setting policy and procedures that will be
implemented on a daily basis by the OTC. The Intellectual Property Committee will
provide a forum for faculty, staff, and/or students to present any issues related to
research and/or IP-related matters, including, but not limited to, Revenue sharing,
ownership, etc. The Intellectual Property Committee will make recommendations to
the OU’s Chief Innovation and Corporate Officer or his/her designee for the
handling of these issues. The Managing Director of the respective campus’ OTC, the
respective campus’ Vice President for Research, and OU’s General Counsel or
his/her designee shall serve as ex-officio members of the Intellectual Property
Committee.
I. Use of Facilities
1. As outlined in the Oklahoma Technology Transfer Act of 1998, use of the OU
facilities by a business enterprise or private business entity is allowed when that
project involves the research or development of OU technology. There is no
requirement that such OU technology be protected pursuant to federal or state
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law governing intellectual property, but the results of such research and
development must have potential economic and academic value for OU. Such
use of OU facilities must be on a “space-available” arrangement in which normal
OU activities are not displaced. The use of such facilities by a business enterprise
or private business will be done on a fee-for-service contract and in conjunction
with projects where OU has a vested interest in of the commercialization,
research, and development of an OU discovery/invention for commercialization
purposes, scholarly rewards, or furthers OU’s educational, research, or public
service missions.
2. The OU may take an equity stake in such business enterprises or private
businesses in consideration for the use of such facilities and/or the development
of OU discoveries/inventions which shall be managed in accordance with OU’s
policies on stock acquisition and management. Any cash Revenues received from
the sale or trade of such equity stocks shall be distributed as if received as royalty
income. If the equity interest is acquired through an exchange of value other than
money and the exchange of value is made in connection with the development
of technology by the private business enterprise through the use of the facilities
or resources or both of an institution within the Oklahoma State System of
Higher Education, acquisition of an equity interest shall be permissible through
the use of the facilities, premises or assets of an institution within The Oklahoma
State System of Higher Education through the use of faculty expertise or student
expertise, including the value of time expended by faculty or students upon
developing technology in connection with a private business enterprise or private
business entity. No state-appropriated monies shall be used or obligated to
acquire an ownership interest in a private business enterprise except as
authorized by the provisions of this section.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
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AGENDA ITEM 10
ISSUE: REGENTS’ POLICY—ADVERTISING AND PROMOTION – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the revisions to the
Regents’ Policy 11.1.2.1, Advertising & Promotion:
1. Remove the prohibition on using the University’s logo and other trademarked
symbols in alcohol advertising except when used to inform and educate about the
dangers of alcohol;
2. Authorize the Trademark Administrative Committee to establish additional
guidelines for advertising alcoholic beverages; and
3. Remove the categorical ban on beer and liquor products in certain advertisements
and promotions.
BACKGROUND AND/OR RATIONALE:
Regents’ Policy 11.1.2.1 (formerly Regents’ Policy 3.4.2) outlines requirements for
alcohol-related advertising. Revisions are needed to ensure that the University remains
competitive with similar institutions.
Board of Regents Policy
11.1.2.1 Advertising And Promotion Policy
Formerly Policy: BOR Section 3.4.2, FHPN 5.18.1, FHPHSC 5.24
The University will never knowingly accept or allow advertising that does not conform to
industry standards and University guidelines. The University will also adhere to specific guidelines in
regard to alcoholic beverage advertising as referenced herein or as determined by the Trademark
Administrative Committee, as applicable. This policy applies to all advertising and promotion in
whatever format. Examples are books, brochures, posters, programs, directories, newspapers, signs,
radio and television, videotape and audiotape, and electronically generated programming. Signs
include those at the athletic facilities, on CART vehicles, and in other locations. This policy also
applies to all events and activities organized by or sponsored by University departments or registered
student organizations.
(RM, 1-13-83, pp. 17355-6; 11-8-84, p. 18192; 12-8-88, p. 20808; 4-6-89, pp. 20995-8; 3-29-00, p.
26909; 1-27-2004, p. 28924; 6-23-04, p. 29151)
I. Norman Campus
A. The University may reject any advertising which, in its sole discretion, does not, or appears
not to:
1. Serve the public with honest values.
2. Tell the truth about what is offered.
3. Make good as promised on any guarantee offered.
4. Promote and sell merchandise on its merits and refrains from reflecting unfairly upon
competitors, their products, services or methods of doing business.
5. Support claims made for the product or service within the advertisement.
6. Be made available to all members of a class of advertisers.
7. Be sincere and honest in what is said about the product or service.
8. Avoid tricky devices and schemes such as deceit, fictitious list prices, bait advertising,
misleading free offers, and fake sales.
B. The University will not accept any advertising which, in its sole discretion:
1. Discriminates on the basis of race, color, religion, national origin, sex (unless sex is a
bona fide occupational qualification), sexual orientation, genetic information, age,
disability, political beliefs, or status as a veteran.
2. Encourages students at the University to purchase reports and/or research material done
by others.
3. Requires the reader to send money to obtain further information on the product.
4. Is deemed offensive or in poor taste including, but not limited to, advertisements
derogatory to individuals or a group of people.
5. Is of a political nature which does not carry the words ‘paid advertisement’ somewhere
in the message.
6. Is for products which encourage violation of city, state, or federal laws and regulations.
7. Is for products or service of a “questionable” nature without local references. This
includes, but is not limited to, masseurs and masseuses, dating services, escort services,
models, pregnancy referral, adoption services, and “get rich quick” promotions.
8. Reproduces U. S. currency unless in black and white only; currency must be reduced to
no more than 75 % of its original size or enlarged to at least 150 %.
Use of the University Seal is prohibited except in the promotion of the University’s academic
programs. However, the University logo and other trademarked symbols may be used to
promote non-University sponsored activities and products for which a license agreement
exists.
With the exception of University programs, promotional copy and layout may not make it
appear that the University endorses the product or use of the product.
(Regents, 1 -13 -83, 11 -8 -84, 12 -8 -88, 4 -6 -89, 3 -29 -00, 6 -23 -11,1 -24 -12)
C. ALCOHOLIC BEVERAGE ADVERTISING:
Recognizing the dangers of alcohol abuse in connection with malicious destruction of
property, motor vehicle accidents, and personal welfare, the University has adopted the
following guidelines regarding the promotion of alcoholic beverages. Advertisements:
1. Will not portray drinking as a solution to personal or academic problems.
2. Will not encourage any form of alcohol abuse. This includes but is not limited to drown
nights, all-you-can-drink, drinking contests, and happy hours for beer or alcoholic
beverages.
3. Will not associate the consumption of beer or alcohol with the performance of tasks that
require skilled reactions.
4. Will state the legal purchase age in promotions for the retail purchase of beer or
alcoholic beverages.
D. IN ADDITION,
1. University personnel involved with promoters/advertisers will encourage them to
include responsible use of alcohol statements in their promotions.
E. SIGNAGE ADVERTISEMENTS:
In addition, the following specific policy applies to all signs including, but not limited to,
athletic facilities, CART vehicles, and other campus locations:
Advertising within confined areas of the University including, but not limited to, the
Oklahoma Memorial Stadium, the Lloyd Noble Center, the L. Dale Mitchell Baseball Park,
and CART vehicles is permitted within the following guidelines:
1. The University reserves the right to approve through the Office of the President all
advertisers and advertising copy and categorically excludes tobacco products.
2. Any granted advertising rights are not to prohibit the University from using the sign or
scoreboard to promote University-related activities.
3. Advertising time on any message center may be limited as deemed appropriate by the
University.
4. Advertising on University bulletin boards is permitted within the following guidelines:
All advertising, promotional, or informational material for University-related programs and
activities or private companies on University campuses is restricted to outside permanent
bulletin boards unless there is prior written approval of the Office of Student Affairs, Office
of the Vice President for Administration and Finance, or Office of the Senior Vice President
and Provost.
(Regents, 1 -13 -83, 11 -8 -84, 12 -8 -88, 4 -6 -89, 3 -29 -00)
F. ENDORSEMENT PROHIBITED
The University does not endorse any commercial product, program, enterprise, or idea.
(Regents, 1 -27 -04)
II. HSC
Endorsement Prohibited
The University does not endorse any commercial product, program, enterprise, or idea. For
purposes of this policy, employees are not prohibited from promoting OU Health.
(Regents, 1-27-04, 6-23-04, 3-9-22)
THE UNIVERSITY OF OKLAHOMA September 13, 2023
1
AGENDA ITEM 11
ISSUE: POLICY CHANGE —ATHLETICS COUNCIL - NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the revisions to Regents’
Policy 6.1 regarding the Athletics Advisory Council:
1. Revoke section 6.1.5 – Personnel Matters; and
2. Amend section 6.1.11 – Meetings.
BACKGROUND AND/OR RATIONALE:
Regents’ Policy 6.1 designates the Athletics Advisory Council (the “Council”) as the
official group to advise the President on Athletics. Section 6.1.5 of the policy requires one or
more Council members to serve on any search or screening committees for head coaches.
Revocation of this requirement is needed to ensure the University remains competitive in
acquiring talent and recruiting student-athletes. Section 6.1.11 currently requires the Council to
meet four times during the academic year. Reducing the number of meetings from four to two
will be consistent with the procedures of similar institutions.
REGENTS’ POLICY MANUAL
SECTION 6 —ATHLETICS
244
THE UNIVERSITY OF OKLAHOMA
6.1 — AT H L E T I C S
C O U N C I L
The Athletics Council is the official group at the University designated by the President that meets the
requirements set forth in NCAA Bylaws specifying that such a board be composed of a majority of faculty
and administrative staff.
6.1.1 — ADVICE TO THE PRESIDENT AND DIRECTOR OF ATHLETICS
The charge to and responsibility of the Athletics Council (“Council”) is to advise the President and
Director of Athletics on athletic policy matters. The Council is invited and encouraged to make
recommendations directly to the President regarding athletics policies and programs whenever the Council
deems it appropriate. Council recommendations, reviews and reports will be made in writing to the
President and Director of Athletics. The specific responsibilities of the Council are outlined in this section.
To ensure that deliberations are full and free, laws on open meetings and open records give advisory
groups the option of meeting in closed sessions. Accordingly, unless otherwise directed by the President,
no media representatives may be present at Council meetings. Council minutes and documents shall be for
internal use only, and Council members will hold confidential all matters discussed and information
received in Council meetings.
Reports to the Council on academic, financial aid, and other personnel matters will not disclose
identities of individual student-athletes.
6.1.2 —COMPLIANCE MATTERS
In accordance with Board of Regents’ policy and NCAA rules, the Council and its Governance and
Commitment to Rules Compliance Subcommittee annually shall review the University’s activities and
procedures regarding compliance with NCAA and “Conference” (defined in Section 6.2.10, below) rules
and report any concerns to the President and Director of Athletics. The Council annually will review the
procedures, policies, and resources applied to recruiting, granting financial aid to student athletes, awards
to student-athletes and others, and the scheduling of intercollegiate games and contests and other matters
related to compliance.
REGENTS’ POLICY MANUAL
SECTION 6 —ATHLETICS
245
THE UNIVERSITY OF OKLAHOMA
6.1.3 —ACADEMIC MATTERS
The Athletics Council annually shall review the admission and academic performance of student-
athletes. Reports to the Athletics Council and/or its Academic Integrity and Student Welfare Subcommittee
will include information on admissions, retention, graduations, academic performance, and academic
services to student-athletes including counseling, tutoring, and the monitoring of classroom attendance and
grades. The Athletics Council shall report its findings and recommendations to Athletics Department
personnel and to the President.
6.1.4 —BUSINESS MATTERS
Annual budgets of the Athletics Department shall be prepared with active participation of the Council
and presented to the Council at such time and in such detail as permits the Council to make
recommendations to the President along with the budget submission. This process shall include an annual
review of major capital improvement needs, as recommended by the Athletics Department, and
recommendations shall be made to the President assigning priorities to such needs and, as appropriate,
assigning resources. There shall be made available to the Council or the Fiscal Integrity and Personnel
Subcommittee, full information on annual income and expenses of the Athletics Department.
The Council shall review the marketing and fundraising policies of the Athletics Department for
adequacy and to ensure that all such activities are consistent with University policy. The Council shall
review and make recommendations concerning policies for additions to the facilities of the Athletics
Department and for contractual arrangements for the use of facilities not owned by the University.
The Council annually will review Athletics Department financial operations. Findings, suggestions,
and recommendations, as appropriate, will be made to the President and the Director of Athletics.
6.1.5 — [REVOKED]
6.1.6 —NCAA AND CONFERENCE
The Council and its Governance and Commitment to Rules Compliance Subcommittee shall review
proposed and actual NCAA and Conference legislation and decisions that may affect athletics matters at
the University. The Faculty Athletics Representative shall present to the Council a summary of activities
at meetings of the NCAA and the Conference. When possible, the Council shall be informed by the Faculty
Athletics Representative of any pending legislation or decision that may affect athletics at the University.
For items of concern, the Council will advise the President of its position. The recommendations of the
Council shall be considered when the final position of the University on such legislation is established.
6.1.7 — ATHLETI C COMPETITION
The Athletics Council and its Academic Integrity and Student-Athlete Welfare Subcommittee annually
shall review intercollegiate sports competition and make suggestions or recommendations as appropriate,
on facilities, scheduling, recruiting, rule changes or other matters.
REGENTS’ POLICY MANUAL
SECTION 6 —ATHLETICS
246
THE UNIVERSITY OF OKLAHOMA
6.1.8 —STUDENT AFFAIRS
The Council and its Student Athletics Advisory Council Subcommittee annually will review how the
athletics program fits as part of the overall student activities program of the University and make
suggestions and recommendations on how to better serve the needs and interests of the student body, the
faculty, staff, alumni, and community.
6.1.9 —EQUITY AND SPORTSMANSHIP SUBCOMMITTEE
The Athletics Council and its Equity and Sportsmanship Subcommittee annually shall review all
policies that are related to gender equity and minority issues and sportsmanship and make suggestions or
recommendations to the Council.
6.1.10 —COMPOSITION OF THE ATHLETICS COUNCIL
MEMBERSHIP
The Athletics Council shall consist of members apportioned in the following manner:
Membership
Method of Selection
Term
1 Faculty Athletics
Representative
Appointed by the President
(Serves as Continuous Executive Secretary)
Ex officio,
non-voting
6 Norman Campus
Faculty
The Norman Campus Faculty Senate appoints 4
members, and the President appoints 2 Members.
4 years
2 HSC Faculty Members
The HSC Faculty Senate appoints 1 member, and the
President appoints 1 member
4 years
2 Norman & HSC Staff
Members
1 each appointed by the EEC and ELC
4 years
2 Student Members
One each selected by the Vice President for Student
Affairs and Dean of Students (NC) and the Vice
Provost for Educational Services (HSC), with advice
of the respective student government organization
1 year
2 Student Athletes
Selected by the President with the advice and consent
of the Athletic Director
1 year
Ex officio,
non-voting
2 Alumni Members
Appointed by the President with the advice of the OU
Alumni Association
4 years
Director of Athletics
Ex officio,
non-voting
REGENTS’ POLICY MANUAL
SECTION 6 —ATHLETICS
247
THE UNIVERSITY OF OKLAHOMA
Other Athletics
Department
Representatives
*
Ex officio,
non-voting
Faculty members appointed to the Athletics Council must be tenured or tenure-track faculty members
with the rank of Assistant Professor or higher. Staff representatives must be full-time employees. Students
must be enrolled in at least nine hours during each of the fall and spring semesters. Terms for faculty, staff
and alumni members will be arranged so that approximately one-half or one-third will terminate each year.
When any member does not complete a term, the President shall appoint a replacement for the balance of
the term.
The Council Chair shall be elected from the membership of the Council and shall serve for a term of
one year. The Chair may be re-elected. The Faculty Athletics Representative shall serve as the Executive
Secretary of the Council. The Chair is the presiding officer of the Council and, together with the Executive
Secretary, has primary responsibility for liaison with the President. The Chair and the Executive Secretary
will develop a schedule to see that the prescribed Council responsibilities are accomplished each year. The
Chair will either appoint or select in another manner, a Vice Chair. The Vice Chair assumes the duties of
the Chair upon his or her absence. The Executive Secretary prepares agendas for meetings, keeps records
of actions taken by the Council, and prepares written reports, reviews, and recommendations of the Council.
6.1.11 —MEETINGS
The Athletics Council shall meet at least two times during the academic year. Meetings may be called
by the President, the Chair, or the Director of Athletics, normally by notification in writing at least seven
days in advance of the scheduled meeting. Any member of the Council may place items on the Council
agenda. Written agendas of meetings will be distributed to members and the President at least seven days
in advance of each meeting, along with the minutes of the Council’s previous meeting, if possible. Copies
of Council agendas and minutes will be provided regularly to the Norman Campus Senior Vice President
and Provost, Norman Campus Vice President for Administrative Affairs, Vice President for Student Affairs
and Dean of Students, the President, and the Executive Secretary of the Board of Regents.
6.1.12 — CONFLICTS OF INTEREST
Appointing bodies and individuals should require all potential appointees to complete the attached
disclosure form, which is meant to guide the appointment process. The following circumstances will
disqualify nominees from appointment:
1) The nominee was cited in an NCAA major violation or multiple secondary violations;
2) The nominee benefits financially as a direct or indirect result of business dealings connected with
OU athletics;
3) The nominee is a sports agent or is personally connected to a sports agent, sports financial advisor,
or runner;
4) The nominee is a current or former employee of the Athletics Department or a family member of a
current Athletics Department employee.
If the answers the nominee provides to questions on the disclosure form raise other concerns about a
possible conflict of interest, then the nominating body or individual should consult with the Faculty
*
The Director of Athletics is welcome to bring any representatives from the Athletics Department to meetings of the Council.
REGENTS’ POLICY MANUAL
SECTION 6 —ATHLETICS
248
THE UNIVERSITY OF OKLAHOMA
Athletics Representative and/or the Chair of the Athletics Council on the appropriateness of the
appointment. A copy of each appointee’s disclosure form should be submitted to the Chair of the Athletics
Council at the time the appointment is made. The Council Chair will then share these forms with the
Athletics Compliance Department.
(RM, 4-9-53, pp. 4577-78; 3-24-70, p. 10262; 2-13-75, p. 13355; 6-18-81, pp. 16468-9; 2-10-89, pp.
20908-9; 6-13-91, pp. 22462-6; 12-02-03, p. 28868; 6-23-04, p. 29151; 1-28-16, p. 35003)
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 12
ISSUE: 2024 HEALTH PLAN RATES – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the following 2024
benefit and premium rate changes for active employees and pre-65 retirees.
BACKGROUND AND/OR RATIONALE:
The University sponsors various health and welfare benefit programs for the benefit
of its eligible employees and non-Medicare eligible retirees. For plan year 2024 there will be no
changes to health care vendors, and premium rates for dental, vision, life, and disability will
remain the same. There will be no plan design changes to the PPO plan; however, the High
Deductible Health Plan (HDHP) will experience an increase to the individual and family
deductible. The individual deductible will change from $3,000 to $3,200, and the family
deductible will increase from $6,000 to $6,400. This increase is due to the plan’s embedded
deductible; in order to maintain a qualified Health Savings Account/HDHP, the individual
deductible must be equal to or more than the IRS minimum family deductible. For 2024 the IRS
minimum family deductible is $3,200.
The 2024 Medical Premium rates will increase by 9% compared to plan year 2023 for
both the active benefits-eligible and non-Medicare-eligible retiree population. Employees on the
PPO plan will see an increase in their monthly contributions ranging from $5.04 (employee only
tier 1) to a maximum of $61.73 (employee + family tier 3). While the HDHP participants will see
an increase in monthly contributions ranging from $1.96 (employee only tier 1) to a maximum of
$40.00 (employee + family tier 3). The Medical Premium Rates listed below reflect the actual
premium cost and do not include any University subsidy. On average the University covers
approximately 76% of the monthly premium. The 9% change in rates will also apply to Cameron
University and Rogers State University.
Medical Insurance (Cigna) – Monthly Cost
Active Employees
Non-Medicare Retirees
Plan
PPO
HDHP
PPO
HDHP
Employee Only
$678.46
$596.48
$945.60
$760.50
Employee + Spouse
$1,628.32
$1,431.54
$2,269.42
$1,825.21
Employee + Child(ren)
$1,289.08
$1,133.30
$1,796.63
$1,444.95
Employee + Family
$1,967.52
$1,729.76
$2,742.22
$2,205.45
OU Insurance Monthly Rate Sheet for the 2024 Plan Year
The University of Oklahoma – All Campuses
Rates Shown for Active, Full Time (0.75-1.0 FTE), Monthly Employees
BiweeklyEmployees–MultiplytheEmployeeShareby0.50todeterminetheamountpaidpercheck
(itwillbehalfofthemonthlyrate).
9/9MonthlyEmployees–MultiplytheEmployeeSh areby1.5todeterminetheamountpaidpercheck.
Part‐TimeEmployeeswith0.74FTEor
less,contactHRforhelpdeterminingyourrate.
DentalInsurance
BasicPlan AlternatePlan
Plan EmployeeShare OUShare Rate EmployeeShare OUShare Rate
EmployeeOnly $14.54 $15.32 $29.86 $33.98 $15.32 $49.30
Employee+Spouse $42.42 $15.32 $57.74 $79.98 $15.32 $95.30
Employee+Child(ren) $40.08 $15.32 $55.40 $76.14 $15.32 $91.46
Employee+Family $70.38 $15.32 $85.70 $126.18 $15.32 $141.50
VisionInsurance(EmployeePaidBenefit)
StandardPlan PremiumPlan
Plan Rate Rate
EmployeeOnly $7.38 $12.98
Employee+Spouse $11.42 $20.12
Employee+Child(ren) $11.66 $20.54
Employee+Family $18.78 $33.10
MedicalInsurance–Todetermineyourtier,takeyourannualsalaryanddividebyyourFTE.
Forexample,$35,000salarywith0.75FTE:$35,000/0.75=$46,666.67=Tier2
Tier1‐$41,999.99andbelow
Plan
PPO HDHP
EmployeeShare OUShare Rate EmployeeShare OUShare Rate
EmployeeOnly $61.06 $617.40 $678.46 $23.86 $572.62 $596.48
Employee+Child(ren) $257.82 $1,031.26 $1,289.08 $113.34 $1,019.96 $1,133.30
Employee+Spouse $341.96 $1,286.36 $1,628.32 $214.74 $1,216.80 $1,431.54
Employee+Family $452.54 $1,514.98 $1,967.52 $259.46 $1,470.30 $1,729.76
Tier2‐$42,000to$64,999.99
Plan
PPO HDHP
EmployeeShare OUShare Rate EmployeeShare OUShare Rate
EmployeeOnly $101.78 $576.68 $678.46 $59.66 $536.82 $596.48
Employee+Child(ren) $309.38 $979.70 $1,289.08 $170.00 $963.30 $1,133.30
Employee+Spouse $488.50 $1,139.82 $1,628.32 $286.32 $1,145.22 $1,431.54
Employee+Family $649.28 $1,318.24 $1,967.52 $345.96 $1,383.80 $1,729.76
Tier3‐$65,000andabove
Plan
PPO HDHP
EmployeeShare OUShare Rate EmployeeShare OUShare Rate
EmployeeOnly $169.62 $508.84 $678.46 $95.44 $501.04 $596.48
Employee+Child(ren) $360.94 $928.14 $1,289.08 $260.66 $872.64 $1,133.30
Employee+Spouse $618.76 $1,009.56 $1,628.32 $400.84 $1,030.70 $1,431.54
Employee+Family $747.66 $1,219.86 $1,967.52 $484.34 $1,245.42 $1,729.76
BasicLifeInsurance
Plan
EmployeeOnly
Rateper$1,000 MonthlyCosttoEmployee
1.5XAnnualSalary $0.035 $0.00
SupplementalLifeandSpouseLifeInsurance
Age
MonthlyCostper$1,000ofCoveredBenefit
SupplementalLife SpouseLife
0‐24 $0.05 $0.05
25‐29 $0.06 $0.06
30‐34 $0.08 $0.08
35‐39 $0.09 $0.09
40‐44 $0.10 $0.10
45‐49 $0.17 $0.15
50‐54 $0.35 $0.23
55‐59 $0.54 $0.43
60‐64 $0.67 $0.66
65‐69 $1.27 $1.27
>70 $2.06 $2.06
SupplementalLife
–
Child(ren)
CoverageLevel ChildrenOnly
$5,000 $1.00
$10,000 $2.00
AccidentalDeath&Dismemberment(AD&D)
CoverageLevel Rate MonthlyCost Coverage Rate MonthlyCost
$20,000 $0.20 $0.00 $150,000 $2.10 $1.90
$50,000 $0.70 $0.50 $200,000 $2.80 $2.60
$100,000 $1.40 $1.20 $250,000 $3.50 $3.30
SupplementalAD&D
CoverageLevel Spouse
$10,000 $0.03
$20,000 $0.06
$30,000 $0.09
$40,000 $0.12
CoverageLevel Child/Children
$5,000 $0.01
$10,000 $0.02
VoluntaryShort‐TermDisability
–
EmployeeOnly
CoverageLevel EmployeeOnly
60%ofweeklysalary,upto$1,500perweek AgeRatedBelow
Age MonthlyCostper$100
0‐49 $5.30
50‐59 $6.20
60> $7.60
VoluntaryLong‐TermDisability
–
EmployeeOnly
CoverageLevel Maximumpermonth Minimumpermonth MonthlyCostper$100
662/3%ofpay $5,000* $100 $0.25
50%ofpay $2,000 $100 $0.10
662/3%ofpay $15,000* $100 $0.34
*ApaymentintheDCPaccountwillbemadeinadditiontothemonthlycashpaymenttotheemployee
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 13
ISSUE: RETIREE POST-65 BENEFIT PLAN CARRIER SELECTION – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents authorize the President or his
designee:
I. To enter negotiations with Humana, the proposal respondent providing the best
medical and prescription drug management and member experience, to serve as
the University of Oklahoma’s Medicare Advantage Prescription Drug plan
provider for the University’s Medicare-eligible retirees for the one-year period
beginning January 1, 2024, with the option to renew for four additional one-year
periods not to exceed December 31, 2028.
II. To enter negotiations with Cigna, the proposal respondent providing the best
Medicare Senior Supplemental Part G with Part D Prescription Drug Plan, to
serve as the University of Oklahoma’s Senior Supplement provider for the
University’s Medicare-eligible retirees for the one-year period beginning January
1, 2024, with the option to renew for four additional one-year periods not to
exceed December 31, 2028.
BACKGROUND AND/OR RATIONALE:
The University recently accepted proposals for Medicare Advantage Prescription
Drug plan and Senior Supplemental Part G administration for all three campuses in Norman,
Oklahoma City, Tulsa and Cameron University and Rogers State University. The goal of this
initiative is to provide competitive and comprehensive coverage to retirees. Other objectives
included the opportunity to bring creative solutions for better health care outcomes and to
identify a payer that would be fiscally responsible with a strong focus on service and coverage.
Representatives from Faculty and Staff Senates, the Employee Benefits Committee,
Human Resources, the Retiree Association, Rogers State University, and Cameron University
comprised the RFP Review Committee. The Committee was tasked with reviewing proposals
submitted by all interested responders, providing finalist recommendations, and then making a
final recommendation to President Harroz. The RFP Review Committee was assisted in its
review by the University’s fringe benefit consultant, Aon. The RFP Review Committee made a
recommendation to President Harroz in early August 2023.
In response to the competitive solicitation, the following firms responded to the
Medicare Advantage Prescription Drug and Senior Supplement Part G request for proposal:
MEDICARE ADVANTAGE HEADQUARTERS
Humana Louisville, Kentucky
United Healthcare Minnetonka, Minnesota
Cigna Houston, Texas
An evaluation committee for the University of Oklahoma comprising the following
individuals rated the responses:
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Andrew Cuccia, Associate Professor Steed School of Accounting, Norman
Cathy Yeaman, Human Relations Admin/Finance, Norman
Celeste R. Wirsig-Wiechmann, Associate Professor Cell Biology, HSC
Carol Clure, Administrative Coordinator, OUHSC Staff Senate
Scott Schneider, VP for Business and Finance, Cameron University
Jamil Haynes, Director of Human Resources, Rogers State University
Angela King, Quality Director, OU Physicians, Tulsa
Don Clothier, Retiree, OU Retiree Association
Lee Camargo-Quinn, HR Director, Benefits & Retirement
The evaluation criteria for the Medicare Advantage Prescription Drug plan included
both non-financial and financial measures. As a result of the evaluation matrix below, the RFP
Review Committee selected Humana to serve as the University’s Medicare Advantage
Prescription Drug and Medicare Part D standalone carrier and Cigna to serve as the University’s
Medicare Senior Supplement Part G standalone carrier. Cigna was the only vendor that offered
all plans on a standalone basis, which allows the University to offer all three plans and provides
competitive and comprehensive coverage to retirees. The new Medicare plans will begin on
January 1, 2024.
Categorical
Weight
United
Healthcare
Cigna
Humana
Non-Financial Measures
Max Points
Organization and Experience
10
9
6.44
9.22
Star Rating
10
9.56
6.30
9.06
Provider Network
10
9.33
7.33
9.11
Formulary Disruption
5
5
3.39
4.72
Pharmacy Network Disruption
5
4.94
3.61
4.78
Finalist Interview
10
8.72
6.33
9.11
Total Non-Financial
50
46.52
33.41
46.00
Financial Measures
Medicare Premium Guarantee
20
11.78
13.56
18.00
MAPD Gain-Sharing Agreement
10
2.78
7.56
7.44
MAPD Performance Guarantees
5
3.22
3.33
4.44
MAPD Credits and Allowances
15
8.67
9.89
11.67
Total Financial
50
26.44
34.33
41.56
Total
100
73.00
67.74
87.56
The University is committed to providing the same health coverage options to eligible
retirees as is available for eligible employees; however, the University reserves the right to
amend, modify, or terminate any provisions of the policy by the Board of Regents’ resolution at
any time.
TheUniversityofOklahoma‐
A
llCampuses
MonthlyInsurancePremiums‐2024PlanYear
BCBSDentalCoverage
BasicPlan AlternatePlan BasicPlan AlternatePlan
RetireeOnly 29.86$ 49.30$ ‐$ 19.44$
RetireeandChild(ren) 55.40$ 91.46$ 25.54$ 61.60$
RetireeandSpouse 57.74$ 95.30$ 27.88$ 65.44$
RetireeandFamily 85.70$ 141.50$ 55.84$ 111.64$
LincolnFinancialLifeInsuranceCoverage
RetireeOnly
MetLifeVisionCoverage
StandardPlan PremiumPlan
RetireeOnly 7.38$ 12.98$
RetireeandChild(ren) 11.66$ 20.54$
RetireeandSpouse 11.42$ 20.12$
RetireeandFamily 18.78$ 33.10$
SpouseOnly 7.38$ 12.98$
Child(ren)Only 7.38$ 12.98$
FamilyOnly 11.66$ 20.54$
HiredOnorAfter01/01/2008 HiredBefore01/01/2008
MonthlyRate
$0.035/per$1,000
TheUniversityofOklahoma
AllCampuses
MonthlyRetireeHealthInsurancePremiums*‐2024PlanYear
Pre‐MedicareRetiree‐Cigna
TotalPremium
RetireeOnly 945.60$
RetireeandChild(ren) 1,796.63$
RetireeandSpouse 2,269.42$
RetireeandFamily 2,742.22$
RetireeOnly 760.50$
RetireeandChild(ren) 1,444.95$
RetireeandSpouse 1,825.21$
RetireeandFamily 2,205.45$
MedicareRetiree‐Humana
Total
MedicareRetireeOnly 60.71$
MedicareRetiree+MedicareSpouse 121.42$
MedicareRetireeOnly 154.08$
MedicareRetiree+MedicareSpouse 308.16$
MedicareRetiree‐Cigna
MedicareRetireeOnly 378.44$
MedicareRetiree+MedicareSpouse 756.88$
*Rates shown are actual rates and do not include any university premium subsidy
percentage; the subsidy amounts are different per retiree and are based on age and
years of service at time of retirement.
HighDeductibleHealth
Plan(HDHP)
PPO
MedicareAdvantage
Plan(MAPD)
MedicarePartD
Standalone
MedicarePartG
Supplement+PartD
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 14
ISSUE: LOW DOSE MOBILE LUNG CANCER SCREENING VEHICLE - HSC
ACTION PROPOSED:
President Harroz recommends the Board of Regents authorize the purchase of a Low
Dose Mobile Lung Cancer Screening Vehicle.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policy requires that acquisition contracts that merely establish unit
pricing, availability and other terms and conditions but which are indefinite as to quantity and
delivery, must be reported to the Board of Regents if the cumulative orders against them are
expected to exceed $1,000,000 annually.
This item reports the anticipated expense of $1,110,572 for a Freightliner M2-112 30’
Cab and Chassis Self Contained Mobile Vehicle & Somatom go.Up CT System. The Mobile Lung
Cancer Screening Vehicle is part of the Oklahoma Mobile Lung Cancer Screening Action Network
Project that was approved and fully funded by a grant to the University from TSET. This vehicle
will allow the Stephenson Cancer Center to expand Lung Cancer Screenings across the entire state
of Oklahoma, bringing cancer prevention to our citizens in their hometowns and promoting the
reduction of lung cancer mortality. The above price represents the best value to the University as it
is part of the competitive bid process by OUHSC Procurement.
Funding has been identified and is available and budgeted thanks to the generous
support of TSET.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 15
ISSUE: COLLEGE OF NURSING STUDENT SUCCESS CENTER & CLASSROOMS
– HSC
ACTION PROPOSED:
President Harroz recommends the Board of Regents:
I. Rank in the order presented below construction management firms under
consideration to provide construction management services for the College of
Nursing;
II. Authorize the University administration to negotiate the terms of an agreement
and a fee, starting with the highest-ranked firm; and
III. Authorize the President or his designee to execute the construction management
contract.
BACKGROUND AND/OR RATIONALE:
At the May 2022 meeting, the College of Nursing Building Improvements projects
were approved by the Board of Regents as a part of the comprehensive Campus Master Plan of
Capital Improvement Projects for the HSC Campus. At the June 2022 meeting, the McKinney
Partnership was selected as the project architect.
The College of Nursing Building is a four-story building with a partial basement and
is approximately 91,000 square feet of existing space. The College of Nursing Master Plan
Study being developed by The McKinney Partnership will develop a series of projects to be
completed in both the short-term and long-term, as funding is identified. The first planned Fran
& Earl Ziegler College of Nursing project will address the Student Success Center & classroom
renovations. The project will allow a conducive and stimulating learning environment including
provisions for the increased enrollment initiative associated with the nursing workforce shortage
strategy and renovating the former simulation lab on the first floor to provide an approximate
9,000 square foot addition of flexible, conductive learning spaces. In addition, classrooms will
be modernized with learning conducive environments configured to provide clear visual
projection, interactive flexibility, and electronic capabilities. First floor restrooms will be
renovated and modernized, and lobby finishes will be updated. The existing Student Affairs area
on the first floor will also be renovated to better serve the student population. This project will
also include updating mechanical, electrical and finishes of all the spaces. The total space on the
first floor that will receive modifications will include approximately 22,000 square feet.
At this time, a construction management firm is needed to assist the University for the
renovation of the College of Nursing Student Success Center & classroom renovations project.
A request for qualifications was sent to the construction management firms that are currently
registered with the Construction and Properties Department/Division of Capital Assets
Management of the State Office of Management and Enterprise Service, and a committee was
formed to evaluate the responses received from ten firms.
The interview committee was composed of the following voting members:
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Earl Chain, Assistant Director, Architectural and Engineering Services, Chair
Julie A. Hoff, PhD, Dean and Professor, College of Nursing
Dustin Bozarth, Assistant Vice President, Facilities Management
Paul Manzelli, Sr. Associate Vice President for Admin and Finance
Proposals to provide the needed construction management services for the project
were received from 10 construction management firms. Three firms were selected by the
interview committee for further evaluation. A detailed review and interview were conducted
with each of the three firms, and the firms were rated from highest to lowest as follows.
1. Lippert Bros., Inc., Oklahoma City, OK
2. Ross Group, Oklahoma City, OK
3. AC Owen Construction, Edmond, OK
COLLEGE OF NURSING IMPROVEMENTS
CONSTRUCTION MANAGEMENT FIRM EVALUATION SUMMARY
Ross Group
Lippert Bros.,
Inc.
AC Owen
Construction
Experience with Similar
Projects
64
72
52
Quality of Preconstruction
Services
64
70
54
Preconstruction/
Construction
33
34
27
Quality of Construction
Phase Services
128
132
104
Resources of the Firm
31
34
24
Total
320
342
261
Funding for the project has been identified and is available from Donor & University
sources.
THE UNIVERSITY OF OKLAHOMA September 12-13, 2023
AGENDA ITEM 16
ISSUE: NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
REQUEST FOR PROPOSAL SUBMISSION – NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents authorize the University
administration, upon approval of the Chair and Vice Chair, to submit a response to the NOAA
Phased Array Radar Request for Proposal described below.
BACKGROUND AND/OR RATIONALE:
A Request for Proposal was issued for a Phased Array Radar Test Article and ancillary
items by the Department of Commerce (DOC), National Oceanic and Atmospheric
Administration (NOAA), and Office of Oceanic Atmospheric Research (OAR) National Severe
Storms Laboratory (NSSL) on NOAA leased ground at the Max Westheimer Airport (RFP). This
potential project aligns with the University of Oklahoma’s Lead On University strategic plan for
research. The University desires to submit a proposal as outlined in the RFP for the fixed cost
project. The University will report to the Board of Regents the outcome of the proposal.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 17
ISSUE: CHARLIE COE GOLF LEARNING CENTER EXPANSION &
IMPROVEMENTS – NORMAN
ACTION PROPOSED:
President Harroz recommends the Board of Regents:
I. Approve an estimated total project budget of $8,900,000 for the Charlie Coe Golf
Learning Center Expansion and Improvements project; and
II. Award a contract in the amount of $5,613,800 to Lippert Bros., Inc. of Oklahoma
City, low bidder, for construction of the Charlie Coe Golf Learning Center
Expansion & Improvements project; and
III. Authorize the President or his designee to sign the Agreement for Construction
and the necessary change orders during construction within the statutory and
project budget limitations.
BACKGROUND AND/OR RATIONALE:
At the December 2021 meeting, the Board of Regents approved the Charlie Coe Golf
Learning Center Expansion & Improvements project as a part of the Campus Master Plan of
Capital Improvements Projects for the Norman campus and selected The McKinney Partnership
as the project architect. At the March 2023 meeting, the Board of Regents approved the design
development plans and authorized preparation of construction documents for the project.
Plans call for the renovation of approximately 7,418 square feet of the existing Charlie
Coe Golf Learning Center building. The renovations will update and modernize team spaces,
locker room spaces, and other areas necessary to support the facility’s function. Plans also
include the construction of approximately 8,442 square feet of new indoor practice and training
space adjacent to the existing Charlie Coe Golf Learning Center building. The new practice and
training space is anticipated to consist of hitting bays, a putting studio, a golf simulator, and other
areas necessary to support the facility’s function. The estimated total cost for the project is
$8,900,000.
On August 24, 2023, bids for construction were received from five firms. The bids
have been evaluated by the project architects and the following representatives of the University
administration:
Jeffrey Schmitt, Associate Vice President, Architectural and Engineering Services
Susan Torres, Sr. Construction Project Manager, Architectural & Engineering Services
Larry Naifeh, Executive Deputy A.D./C.O.O., Athletics Department
It is recommended that a contract in the bid amount of $5,613,800 be awarded to
Lippert Bros., Inc. of Oklahoma City the low bidder. A complete tabulation of the bids is shown
below.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
State statutes allow change orders to be issued for work not included in bid alternates
or unit prices in a cumulative amount up to ten percent of the construction cost. Board approval
of this phase of the project will authorize the President or his designee to sign the Agreement for
Construction and will allow issuance of necessary change orders within statutory and project
budget limitations.
Funding for the Charlie Coe Golf Learning Center Expansion and Improvements
project is identified, available and budgeted from Athletics funds, private donations, and bond
funds.
TABULATION OF BIDS
CHARLIE COE GOLF LEARNING CENTER EXPANSION AND IMPROVEMENTS
Contractor
Base Bid
Alternate 1-
Sodium
bentonite
waterproofing
system
Alternate 2-
structural
steel
canopy
Alternate 3-
Omit
concrete slab
in putting
studio
Alternate 4-
Omit
concrete
slab in putt
lab
Total Base
Bid +
Alternate 2,
3, & 4
W.L. McNatt &
Company
$6,265,000
$86,000
($100,000)
($8,000)
($1,000)
$6,156,000
Crossland
Construction
Company, Inc.
$5,917,000
$24,000
($65,000)
($19,000)
($4,000)
$5,829,000
Hoey Construction
$6,815,000
$74,000
($90,000)
($17,500)
($3,600)
$6,703,900
Lippert Bros., Inc.
$5,750,000
$69,000
($126,000)
($8,700)
($1,500)
$5,613,800
Landmark
Construction Group,
LLC
$5,840,000
$80,000
($75,000)
($8,000)
($1,500)
$5,755,500
The University accepted Alternate 2, Alternate 3, and Alternate 4.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 18
ISSUE: THE HEADINGTON FAMILY TENNIS CENTER AND THE GREGG
WADLEY INDOOR TENNIS PAVILION PROJECT- NC
ACTION PROPOSED:
President Harroz recommends the Board of Regents:
I. Approve an estimated total project budget of $8,600,000 for the Headington
Family Tennis Center and the Gregg Wadley Indoor Tennis Pavilion
Expansion and Improvements project; and
II. Authorize the University administration to contract and make payments not to
exceed the cumulative amount of $7,100,000 for the construction of the
Headington Family Tennis Center and the Gregg Wadley Indoor Tennis
Pavilion Expansion and Improvements project.
BACKGROUND AND/OR RATIONALE:
At the May 2017 meeting, the Board of Regents approved the Headington Family
Tennis Center and the Gregg Wadley Indoor Tennis Pavilion Expansion and Improvements
project as a part of the comprehensive Campus Master Plan of Capital Improvements Project for
the Norman Campus. At the October 2017 meeting, the Board of Regents authorized the
administration to negotiate the terms of an agreement for full architectural services with Bockus
Payne Associates Architects. At the November 2022 meeting, the Board of Regents approved
the selection of Nabholz Construction as the construction manager for the project. At the March
2023 meeting, the Board of Regents approved the design development phase plans and
authorized the preparation of construction documents for the project.
Plans call for the addition of approximately 4,260-square-feet to the existing Gregg
Wadley Indoor Tennis Pavilion building. The addition will contain new team spaces, locker
room spaces, and other areas necessary to support the facility’s function. Plans also include
spectator seating expansion, fan amenities, tennis court lighting upgrades, and other
improvements necessary to support training and events at the Headington Family Tennis Center.
The estimated total cost for the project is $8,600,000. It is proposed that the Board of
Regents authorizes the University administration to contract and make payments with a
maximum cost not to exceed $7,100,000 for construction of the Headington Family Tennis
Center and the Gregg Wadley Indoor Tennis Pavilion Expansion and Improvements project.
Funds to cover the costs associated with the project have been identified, are available
and budgeted from Athletics funds, private donations, and bond funds.
THE UNIVERSITY OF OKLAHOMA September 12-13, 2023
AGENDA ITEM 19
ISSUE: RESOLUTION CONCERNING MANAGEMENT OF THE UNIVERSITY’S
CLASSIFIED DEFENSE INFORMATION PROGRAM – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the following resolution
concerning the management of the University’s Classified Defense Information Program.
BACKGROUND AND RATIONALE:
The University of Oklahoma's facility clearance (FCL) is dependent upon University
personnel who may need to work with governmental agencies on national security-sensitive
projects. In connection with the Defense Counterintelligence and Security Agency (DCSA)
facility security clearance process, certain individuals who exercise control over the management
of the facility, known as Key Management Personnel (KMP), must be processed for a personnel
security clearance (PCL).
The governing federal regulations are the National Industrial Security Program
Operating Manual (NISPOM). DCSA has determined that each member of the Board of Regents
is designated as a KMP. It is the responsibility of the Board Chair and Vice Chair to take all
reasonable steps to secure a personnel security clearance. In compliance with DCSA regulations,
the University agrees that during the pendency of the PCL application of any Board Member,
that Board Member shall be temporarily excluded from and shall not have access to classified
information. Accordingly, the Board should adopt the following formal resolution:
RESOLUTION OF EXCLUSION
WHEREAS, only the Board Chair and the Vice Chair offices shall serve as the
facility’s cleared personnel and shall apply for personnel clearance annually upon being elected
to office; and
WHEREAS, Board Members have been notified of the need to approve a resolution
providing for the exclusion of the current Members of the Board until such time as appropriate
security clearance is applied for and obtained as a condition of the office;
NOW, THEREFORE, BE IT RESOLVED that the current Members of the Board of
Regents, who have not yet or who shall have submitted an application for personnel security
clearance and which are currently being processed, shall not have access to classified
information until such time as their personnel security clearances are issued.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 20
ISSUE: ACADEMIC PERSONNEL ACTIONS – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the academic personnel
actions shown. An executive session pursuant to Section 307B.1 of the Open Meeting Act may
be proposed.
Health Sciences Center:
LEAVE(S) OF ABSENCE:
Corbett, Audrey, Associate Professor of Internal Medicine, Associate Dean of Clinical Affairs,
and Chief Medical Officer, OU Health Physicians – Tulsa, medical leave of absence with pay,
July 18, 2023, through October 06, 2023.
NEW APPOINTMENT(S):
Dunlap, Michael, DO, Assistant Professor of Psychiatry – Tulsa and Oxley Foundation Chair in
Child and Adolescent Psychiatry, annualized rate of $120,000 for 12 months, October 3, 2023
through June 30, 2024.
Gardner, Andrew, PhD, Professor of Medicine, annualized rate of $230,000 for 12 months, June
30, 2023 through June 30, 2024.
Hanaoka, Beatriz, MD, MSc, Associate Professor of Medicine, annualized rate of $164,500, .95
time, for 12 months, August 1, 2023 through June 30, 2024.
Nagareddy, Prabhakara PhD, Professor of Medicine, annualized rate of $265,000 for 12 months,
August 1, 2023 through June 30, 2024.
CHANGE(S):
Ali, Tauqeer, Professor of Research in Biostatistics and Epidemiology, salary changed from
annualized rate of $125,000 for 12 months to annualized rate of $150,000 for 12 months, July 2,
2023 through June 30, 2024. Retention increase of $23,125. Includes FY24 Salary Program
Increase of $1,875.
Buck, Tara, Associate Professor of Psychiatry – Tulsa and Child and Adolescent Psychiatry
Fellowship Program Director, salary changed from annualized rate of $159,965 for 12 months to
annualized rate of $165,965 for 12 months, June 18, 2023 through June 30, 2024.
Administrative supplement increased by $6,000 for a total of $48,598 for serving as program
director. Includes FY24 Salary Program.
Burns, Boyd, Chair and Professor of Emergency Medicine – Tulsa and George Kaiser Family
Foundation Chair in Emergency Medicine (GKFF#3), salary changed from annualized rate of
$529,935 for 12 months to annualized rate of $534,584 for 12 months, June 18, 2023 through
June 30, 2024. Administrative supplement increased by $4,649 for a total of $387,649 for
serving as chair. Change in administrative effort. Includes FY24 Salary Program.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Capretto, Jessica, Assistant Professor of Psychiatry– Tulsa, given additional title Oxley
Foundation Chair in Child Psychiatry, November 3, 2023. Three-year term endowed chair appointment. No
Compensation Change.
Cavanagh, Lamont, Chair and Associate Professor of Family & Community Medicine – Tulsa
and Founders of Doctors’ Hospital Chair in Family Medicine, salary changed from annualized
rate of $356,153 for 12 months to annualized rate of $358,196 for 12 months, June 18, 2023
through June 30, 2024. Administrative supplement increased by $2,043 for a total of $240,043
for serving as chair. Change in administrative effort. Includes FY24 Salary Program.
Chinthalapally, Venkateshwar Rao, George Lynn Cross Research Professor of Medicine and The
Dr. and Mrs. W.W. Kerley and Mrs. Cash Cade Chair in Cancer Clinical Research, salary
changed from annualized rate of $231,476 for 12 months to annualized rate of $238,420 for 12
months, June 16, 2023 through June 30, 2024. COM Comp Plan and FY24 Salary Program
increase of $6,944.
Chetty, Pramod, Professor of Anesthesiology and Vice Chair for Education, Department of
Anesthesiology, given additional title of Anesthesiology Residency Program Director, salary
changed from annualized rate of $223,809 for 12 months to annualized rate of $232,760 for 12
months, June 16, 2023 through June 30, 2024. COM Comp Plan. Includes FY24 Salary
Program. Includes an administrative supplement of $232,760 for serving as Vice Chair for
Education and Anesthesiology Residency Program Director.
Corbett, Audrey, Associate Professor of Internal Medicine, Associate Dean of Clinical Affairs,
and Chief Medical Officer, OU Health Physicians – Tulsa, salary changed from annualized rate
of $277,585 for 12 months to annualized rate of $294,251 for 12 months, July 2, 2023 through
June 30, 2024. Equity and FY24 Salary Program increase of $16,666. Includes an
administrative supplement of $201,666 for serving as Associate Dean of Clinical Affairs and
Chief Medical Officer.
Csiszar, Anna, Professor of Neurosurgery, salary changed from annualized rate of $203,700 for
12 months to annualized rate of $250,000 for 12 months, July 1, 2023 through June 30, 2024.
Offer in hand retention increase of $46,300.
Gentges, Joshua, Associate Professor and Research Director of Emergency Medicine – Tulsa,
salary changed from annualized rate of $148,835 for 12 months to annualized rate of $151,763
for 12 months, June 18, 2023 through June 30, 2024. Administrative supplement increased by
$2,928 for a total of $72,928 for serving as director. Includes FY24 Salary Program increase of
$3,572.
Gleason, Ondria, Chair and Associate Professor of Obstetrics and Gynecology – Tulsa and
Hillcrest Chair in Obstetrics & Gynecology, salary changed from annualized rate of $446,793 for
12 months to annualized rate of $450,195 for 12 months, June 18, 2023 through June 30, 2024.
Administrative supplement increased by $3,402 for a total of $278,523 for serving as chair.
Change in administrative effort. Includes FY24 Salary Program.
Gold, Karen, Chair and Associate Professor of Obstetrics & Gynecology – Tulsa and Hillcrest
Chair in Obstetrics & Gynecology, salary changed from annualized rate of $580,920 for 12
months to annualized rate of $586,334 for 12 months, June 18, 2023 through June 30, 2024.
Administrative supplement increased by $5,414 for a total of $450,414 for serving as chair.
Change in administrative effort. Includes FY24 Salary Program.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Hoff, Julie, Dean and Professor of Nursing and Fran E. and A. Earl Ziegler Endowed Dean’s
Chair for the College of Nursing, salary changed from annualized rate of $330,173 for 12 months
to annualized rate of $348,337 for 12 months, July 2, 2023 through June 30, 2024.
Administrative supplement increased by $10,000 for a total of $174,257 for serving as Dean.
Includes FY24 Salary Program increaseof $8,164.
Katz, Robert, Clinical Professor of Pediatrics and Interim Chair of the Department of Pediatrics,
salary changed from annualized rate of $130,000 for 12 months, .40 time, to annualized rate of
$360,000 for 12 months, .40 time, July 30, 2023 to June 30, 2024. Departmental salary added of
$100,000. Administrative supplement increased by $130,000 for a total of $260,000 for serving
as Interim Chair.
Kempe, Kelly, Associate Professor of Surgery – Tulsa, given additional title George Kaiser
Family Foundation Professorship in Surgery #26a, July 1, 2023. Three-year term endowed chair
appointment. No compensation change.
Mather, Keith, Chair and Assistant Professor of Pediatrics – Tulsa and Daniel C. Plunket Chair
in Pediatrics, salary changed from annualized rate of $404,000 for 12 months to annualized rate
of $411,424 for 12 months, June 18, 2023 through June 30, 2024. Administrative supplement
increased by $2,424 for a total of of $287,424 for serving as chair. Change in administrative
effort. Includes FY24 Salary Program.
Medina, Melissa, Professor and Associate Dean of Assessment and Evaluation, College of
Pharmacy, given additional title of Interim Dean, College of Pharmacy, salary changed from
annualized rate of $166,963 for 12 months, to annualized rate of $241,963 for 12 months,
September 1, 2023 to June 30, 2024. New administrative supplement of $75,000 for serving as
Interim Dean. Salary includes $20,000 administrative supplement for serving as Associate Dean
of Assessment and Evaluation for a total administrative supplement of $95,000. Eligible to
apply for permanent position.
Perez, Gary, Assistant Professor of Family and Preventative Medicine and Physician Assistant
Program Director, salary changed from annualized rate of $150,000 for 12 months, .80 time, to
annualized rate of $173,720 for 12 months 1.0 time, July 2, 2023 through June 30, 2024. Equity
and FTE increase of $23,720 to University base and departmental salary. Includes an
administrative supplement of $60,000 for serving as program director. Includes FY24 Salary
Program.
Pioszak, Augen, Associate Professor of Biochemistry and Molecular Biology, salary changed
from annualized rate of $144,025 for 12 months to annualized rate of $162,450 for 12 months,
July 1, 2023 through June 30, 2024. Increased departmental salary by $18,425 due to increased
research effort. Includes FY24 Salary Program.
Ritto, Fabio, Clinical Assistant Professor in Surgical Sciences, College of Dentistry, given
additional title of OMS Residency Program Director, salary changed from annualized rate of
$166,963 for 12 months, to annualized rate of $131,509 for 12 months, July 2, 2023 to June 30,
2024. Reduction of clinical effort. Includes an administrative supplement of $30,000 for serving
as Program Director.
Shreffler, Karina, Professor of Nursing and Fran E. and A. Earl Ziegler Endowed Chair in
Nursing, given additional title of Associate Dean of Research, salary changed from annualized
rate of $177,115 for 12 months to annualized rate of $194,397 for 12 months, July 2, 2023
through June 30, 2024. Includes an administrative supplement of $40,000 for serving as
Associate Dean of Research. Includes FY24 Salary Program.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Sonntag, William Edmund, Professor of Biochemistry and Molecular Biology, Adjunct Professor
of Physiology, Geroscience Center Director, and The Donald W. Reynolds Chair in Aging
Research #6, title Interim Chair of Biochemistry and Molecular Biology deleted; salary changed
from annualized rate of $322,763 for 12 months to annualized rate of $282,763 for 12 months,
July 2, 2023 through June 30, 2024. Includes an administrative supplement of $25,000 for
serving as center director. Includes FY24 Salary Program.
Tarantini, Stefano, Assistant Professor of Neurosurgery, salary changed from annualized rate of
$137,400 for 12 months to annualized rate of $150,236 for 12 months, July 1, 2023 through June
30, 2024. Offer in hand retention increase of $12,836.
Ungvari, Zoltan, Professor of Neurosurgery, salary changed from annualized rate of $203,700 for
12 months to annualized rate of $250,000 for 12 months, July 1, 2023 through June 30, 2024.
Offer in hand retention increase of $46,300.
Webb, Carol F., Professor of Medicine, Adjunct Professor of Cell Biology, Adjunct Professor of
Microbiology and Immunology and The Bozalis-Miller Professorship of Rheumatology,
Immunology, and Allergy, salary changed from annualized rate of $154,377 for 12 months to
annualized rate of $ 194,516 for 12 months, June 16, 2023 through June 30, 2024. COM Comp
Plan and FY24 Salary Program increase of $40,139.
Weisz, Michael, Chair and Professor of Internal Medicine – Tulsa and C. S. Lewis, Jr., MD
Chair in Internal Medicine, salary changed from annualized rate of $468,700 for 12 months to
annualized rate of $471,294 for 12 months, June 18, 2023 through June 30, 2024.
Administrative supplement increased by $2,594 for a total of $312,594 for serving as chair.
Change in administrative effort. Includes FY24 Salary Program.
Wendelboe, Aaron, Professor of Biostatistics and Epidemiology, Adjunct Professor of Medicine,
Adjunct Professor of Nursing, and The Edward E. and Helen T. Bartlett Foundation Chair in
Public Health, given additional title of Chair of the Department of Biostatistics and
Epidemiology, salary changed from annualized rate of $155,500 for 12 months, to annualized
rate of $215,000 for 12 months, July 2, 2023 to June 30, 2024. Includes a new administrative
supplement of $30,000 for serving as chair. Includes FY24 Salary Program.
Whitley, Tracey, Clinical Assistant Professor in Diagnostic and Preventative Sciences and
Periodontics Division Head, College of Dentistry, salary changed from annualized rate of
$159,650 for 12 months, to annualized rate of $170,000 for 12 months, July 2, 2023 to June 30,
2024. Administrative supplement increased by $6,642 for a total of $11,792 for serving as
division head. Equity and FY24 Salary Program increase of $3,708.
Yabluchanskiy, Andriy, Professor of Neurosurgery, salary changed from annualized rate of
$137,400 for 12 months to annualized rate of $162,500 for 12 months, July 1, 2023 through June
30, 2024. Offer in hand retention increase of $25,100.
RESIGNATION(S) AND/OR TERMINATION(S):
Au, Jessie Lai-Sim, Professor of Research Pharmaceutical Sciences and the Henry D. and Ida
Mosier Chair in Pharmaceutical Sciences, July 1, 2023.
Bingman, Jana, Assistant Professor of Psychiatry – Tulsa and Oxley Foundation Chair in Child
Psychiatry, November 3, 2023.
Cho, Edward, Assistant Professor of Surgery – Tulsa, August 1, 2023.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Dennis, Syeachia, Associate Professor of Family Practice – Tulsa and Lorene Cooper Hasbrouck
Chair in Family and Community Medicine, July 14, 2023.
Mueller, Heath, Assistant Professor of Psychiatry – Tulsa and Oxley Foundation Chair in Child
and Adolescent Psychiatry, August 1, 2023.
Quintero Del Rio, Ana I., Associate Professor of Pediatrics and The CHF Arthritis Foundation
Oklahoma Chapter Endowed Research Chair in Pediatric Rheumatology, August 30, 2023.
RETIREMENT(S):
Carlson, Barbara, Professor of Nursing, College of Nursing. September 6, 2023.
Crawford, Steven, Professor of Family and Preventative Medicine and Senior Associate Dean,
College of Medicine. Named Professor Emeritus of Family and Preventative Medicine. Approval
of Emeritus title only. Retirement previously approved by the Board of Regents June 2023.
Davey, Joseph, Associate Professor of Orthopedic Surgery, College of Medicine, July 2, 2023.
Draugalis, Jolaine, Dean, College of Pharmacy, David Ross Boyd Professor of Pharmacy
Clinical and Administrative Sciences, and Phil and Ferne Ashby Endowed Dean’s Chair, College
of Pharmacy, September 2, 2023. Named Dean Emeritus of College of Pharmacy.
Jackson, Rhett, David Ross Boyd Professor of General Internal Medicine, College of Medicine,
July 8, 2023.
Reynolds, Dwight, Regents Professor of Medicine, Chief of the Cardiovascular Section, and
Natalie O. Warren Chair in Medicine, College of Medicine, July 1, 2023. Named Professor
Emeritus of Medicine.
Settle, Susan, Chair and Professor of Diagnostic & Preventive Sciences, College of Dentistry,
September 2, 2023. Named Professor Emeritus of Diagnostic & Preventive Sciences.
Tucker, Susan Assistant Professor of Rehabilitation Sciences, College of Allied Health,
September 2, 2023.
Zubialde, John P., Professor of Family and Preventive Medicine, September 2, 2023. Named
Dean Emeritus of College of Medicine.
Norman Campus:
LEAVE(S) OF ABSENCE:
Coats, Andrew M., Dean Emeritus and Professor of Law, Arch B. and Jo Anne Gilbert Professor
of Law and Samuel Roberts Noble Foundation Presidential Professor, family medical leave of
absence with pay, January 24, 2023 through August 21, 2023.
Heinze, Eric A., Professor of International and Area Studies, sabbatical leave of absence with
full pay, August 16, 2023 through December 31, 2023. Correction to March 2023 agenda.
Kelly, Jeffrey F., George Lynn Cross Research Professor of Biology and of Oklahoma Biological
Survey and Corix Endowed Chair for Water and Sustainability, cancel sabbatical leave of
absence with full pay, August 16, 2023 through December 31, 2023.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Sellers, Ian R., Professor of Physics and Astronomy and Ted S. Webb Presidential Professor,
leave of absence without pay, August 16, 2023 through August 15, 2024.
Soreghan, Gerilyn S., David L. Boren Professor of Geosciences, Williams Companies
Foundation Presidential Professor and Edward L. McCollough Chair in Geosciences, sabbatical
leave of absence with half pay, August 16, 2023 through December 31, 2023 and January 1,
2024 through May 15, 2024. Correction to March 2023 agenda.
Steyn, Elizabeth F., Associate Dean and Associate Professor of the Gaylord College of
Journalism and Mass Communication and Gaylord Professor #4, cancel sabbatical leave of
absence with full pay, July 1, 2023 through December 31, 2023. Correction to June 2023 agenda.
Wei, Shihshu W., Professor of Mathematics, leave of absence without pay, August 16, 2023
through May 15, 2024.
Sabbatical Leaves of Absence – Spring Semester 2024 (with full pay)
Abraham, Eric R., Associate Professor of Physics and Astronomy and L.J. Semrod Presidential
Professor
Alavi-Robb, Roksana, Associate Professor of Professional and Continuing Studies and Adjunct
Associate Professor of Women’s and Gender Studies
Anderson, Kermyt G., Associate Professor of Anthropology
Cai, Jie, Associate Professor of Aerospace and Mechanical Engineering
Cuccia, Andrew D., Associate Professor of Accounting, Steed Professor of Accounting #1 and
Grant Thornton Faculty Fellow
Fernando, Delini M., Associate Professor of Educational Psychology
Ghassemi, Ahmad, Professor of Petroleum and Geological Engineering and McCasland Chair in
Petroleum Engineering
Givel, Michael S., Professor of Political Science
Hamory, Joan R., Associate Professor of Economics
Hils, Jonathan W., Professor of Visual Arts and Coordinator and Graduate Laison of the MFA
Programs for the School of Visual Arts
Liu, Xiaolei, Associate Professor of Geosciences
Magruder, Kerry V., Associate Professor and Curator of the History of Science Collections and
John H. and Drusa B. Cable Chair of the History of Science Collections
Mistree, Farrokh, Professor of Aerospace and Mechanical Engineering and L.A. Comp Chair in
Aerospace and Mechanical Engineering
Muller, Greg P., Associate Professor of Mathematics
Noyori-Corbett, Chie, Associate Professor and Associate Director of Research in the Anne and
Henry Zarrow School of Social Work
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Person, Angela M., Assistant Dean of the Christopher C. Gibbs College of Architecture and
Associate Professor of Architecture
Santhanam, Radhika, Professor and Director of the Division of Management Information
Systems and Michael F. Price Chair in Business #1
Schleifer, Ronald, George Lynn Cross Research Professor of English
Schmeltzer, John C., Professor of Journalism and Mass Communication and
Engleman/Livermore Professor of Community Journalism
Shadravan, Shideh, Associate Professor of Architecture and Associate Director and Graduate
Laison of the Division of Architecture
Shao, Yihan, Associate Professor of Chemistry and Biochemistry
Singh, Shanteri, Associate Professor of Chemistry and Biochemistry
Sturtevant, Victoria M., Associate Professor of Film and Media Studies and Adjunct Associate
Professor of Women’s and Gender Studies
Watson, Charles. B. Jr., Associate Professor of Classics and Letters and Joseph F. Paxton
Presidential Professor
Wert, Justin J., Associate Professor of Political Science and Associates Second Century
Presidential Professor
Wieser, Kimberly G., Professor and Associate Chair of the Department of English
Yount, Debbie R., Associate Professor of Journalism and Mass Communication and Paul D.
Massad Chair in Strategic Communication
Sabbatical Leaves of Absence – Spring and Fall Semester 2024 (with half pay)
Apanasov, Boris B., Professor of Mathematics
NEW APPOINTMENT(S):
Chen, Jiayu, Ph.D., Assistant Professor of Marketing and Supply Chain Management, annualized
rate of $175,000 for 9 months, August 16, 2023 through May 15, 2024. New tenure-track
faculty.
Nagasawa, Yujin, Ph.D., Professor of Philosophy and Kingfisher College Chair in the
Philosophy of Religion and Ethics, annualized rate of $150,000 for 9 months, January 1, 2024.
New tenured faculty.
Yu, Yinan, Ph.D., Assistant Professor of Management Information Systems, annualized rate of
$170,000 for 9 months, August 16, 2023 through May 15, 2024. New tenure-track faculty.
REAPPOINTMENT(S):
Miller-Cribbs, Julie E. Ph.D., Professor of Social Work at Tulsa and Oklahoma Medicaid
Professor in Mental Health #1, reappointed as Director of Anne and Henry Zarrow School of
Social Work, salary remains at annualized rate of $162,977 for 12 months, August 1, 2023.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
White, Kelvin L., Associate Professor of Library and Information Studies, reappointed as
Associate Dean for Faculty Development and Community in the Dodge Family College of Arts
and Sciences, salary changed from annualized rate of $136,407 for 12 months to annualized rate
of $160,733 for 12 months, July 1, 2023.
CHANGE(S):
Aswad, Evelyn M., David Ross Boyd Professor of Law and Herman George Kaiser Chair of
International Law, salary changed from annualized rate of $206,211 for 9 months to annualized
rate of $208,211 for 9 months, August 16, 2023.
Atiquzzaman, Mohammed, Professor of Computer Science and Edith Kinney Gaylord
Presidential Professor, given additional title Hitachi Chair of Computer Science, July 1, 2023;
salary changed from annualized rate of $140,424 for 9 months to annualized rate of $160,424 for
9 months, August 16, 2023.
Bass, Loretta E., Professor and Chair of the Department of Sociology and Edith Kinney Gaylord
Presidential Professor, salary changed from annualized rate of $160,336 for 12 months to
annualized rate of $155,948 for 12 months, July 1, 2023. Presidential Professor monetary award
ceases after the fourth year with the title continuing. Includes FY24 Merit Program.
Browder, Russell E., Assistant Professor of Entrepreneurship and Economic Development, salary
changed from annualized rate of $168,920 for 9 months to annualized rate of $181,800 for 9
months, August 16, 2023. Equity Increase. Includes FY24 Merit Program.
Carpenter, Brett M., Associate Professor of Geosciences, given additional title Willard L. Miller
Professor of Geosciences, salary remains at annualized rate of $94,610 for 9 months, August 16,
2023.
Carter-Sowell, Adrienne R., Professor of Psychology and Director of Gateway to Belonging in
the First-Year Experience Program, annualized rate of $182,954 for 12 months, additional
stipend of $5,000 for increased teaching duties in the First-Year Experience Program, August 16,
2023 through December 31, 2023.
Chidambaram, Lakshmanan, Senior Associate Dean of Academic Programs and Engagement in
the Michael F. Price College of Business, Professor of Management Information Systems and
Michael F. Price Chair in Business, salary changed from annualized rate of $367,752 for 12
months to annualized rate of $431,306 for 12 months, July 1, 2023. Retention Increase. Includes
FY24 Merit Program.
Cruz, Joao R., Professor and Director of the School of Electrical and Computer Engineering and
Tilley Chair in Electrical Engineering, salary changed from annualized rate of $217,930 for 12
months to annualized rate of $227,930 for 12 months, July 1, 2023. Equity Increase. Includes
FY24 Merit Program.
Dallam, Marie W., Professor of Honors, delete titles Interim Associate Dean of the Joe C. and
Carol Kerr McClendon Honors College and Reach for Excellence Chair of Honors, August 1,
2023; given additional title Reach for Excellence Professor of Honors #10, salary changed from
annualized rate of $114,754 for 12 months to annualized rate of $98,065 for 9 months, August
16, 2023. Changing from 12-month academic administrator to 9-month faculty. Includes FY24
Merit Program.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Ebert, David S., Professor of Electrical and Computer Engineering and of Computer Science and
Gallogly Chair in Engineering #3, annualized rate of $348,397 for 12 months, additional stipend
of $35,000 for serving as Associate Vice President for Research and Partnerships in the Office of
the Vice President for Research and Partnerships and Director of the Data Institute for Societal
Challenges, July 1, 2023 through June 30, 2024. Appointment split .75 FTE Professor of
Electrical and Computer Engineering and .25 FTE Professor of Computer Science.
Ellis, Sarah J., Vice Provost for Faculty in the Office of Senior Vice President and Provost,
Professor of Music and Associates Second Century Presidential Professor, salary changed from
annualized rate of $195,314 for 12 months to annualized rate of $215,000 for 12 months, July 1,
2023. Market Adjustment. Includes FY24 Merit Program.
Garn, Gregg A., Vice President for Online Learning, Professor of Educational Leadership and
Policy Studies, Executive Director of the K20 Center for Educational and Community Renewal,
Linda Clarke Anderson Presidential Professor, and NCAA Faculty Athletics Representative,
annualized rate of $317,399 for 12 months, additional stipend of $15,000 for serving as Interim
Dean of the College of Professional and Continuing Studies, July 1, 2023 through December 31,
2023.
Gensler, Steven S., Professor of Law, President’s Associates Presidential Professor and Gene &
Elaine Edwards Family Chair in Law, given additional title David L. Boren Professor of Law,
July 1, 2023; salary changed from annualized rate of $184,756 for 9 months to annualized rate of
$205,232 for 9 months, August 16, 2023. Includes FY24 Merit Program.
Greene, J. Scott, Professor of Geography and Environmental Sustainability and Coordinator of
the Oklahoma Alliance for Geographic Education, annualized rate of $181,405 for 12 months,
additional stipend of $15,000 for serving as Chair of the Department of Geography and
Environmental Sustainability, July 1, 2023 through June 30, 2024. Includes FY24 Merit
Program.
Guzman, Katheleen G., Dean, Professor and Director of the College of Law, MAPCO/Williams
Presidential Professor, and Fenelon Boesche Law Dean’s Chair, salary changed from annualized
rate of $358,955 for 12 months to annualized rate of $360,955 for 12 months, August 1, 2023.
Hennes, Karen, Associate Professor and Director of the John T. Steed School of Accounting and
W.K. Newton Chair in Accounting, salary changed from annualized rate of $272,247 for 12
months to annualized rate of $316,467 for 12 months, July 1, 2023. Equity Increase. Includes
FY24 Merit Program.
Jenkins-Smith, Hank C., George Lynn Cross Research Professor of Political Science, annualized
rate of $246,193 for 9 months, additional stipend of $25,000 for serving as Co-Director of the
National Institute for Risk and Resilience, July 1, 2023 through June 30, 2024.
Liu, Xiaolei, Associate Professor of Geosciences, given additional title Norman R. Gelphman
Professor of Geosciences, salary remains at annualized rate of $94,610 for 9 months. August 16,
2023.
Lupia, Richard A., Associate Director, Head Curator, Associate Curator and Professor of Sam
Noble Oklahoma Museum of Natural History and Associate Professor of Geosciences, delete
title Norman R. Gelphman Professor of Geosciences, given additional title Frank A. and
Henrietta Schultz Chair in Geosciences, salary remains at annualized rate of $127,163 for 12
months, August 16, 2023. Appointment split .59 FTE Associate Curator and Professor of Sam
Noble Oklahoma Museum of Natural History and .41 FTE Associate Professor of Geosciences.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Madden, Andrew S. Elwood, Professor of Geosciences and Director of the Samuel Roberts
Noble Microscopy Laboratory, delete title Frank A. and Henrietta Schultz Chair in Geosciences,
given additional title Joe and Robert Klabzuba Chair in Geosciences, salary remains at
annualized rate of $103,401 for 9 months, August 16, 2023.
McCall, Brian M., Professor of Law and Orpha and Maurice Merrill Professor of Law, salary
changed from annualized rate of $177,711 for 9 months to annualized rate of $179,711 for 9
months, August 16, 2023.
McClean, Shawn T., Assistant Professor of Management and International Business, given
additional title McCasland Foundation Professor of American Free Enterprise, July 1, 2023;
salary changed from annualized rate of $172,087 for 9 months to annualized rate of $184,325 for
9 months, August 16, 2023. Equity Increase. Includes FY24 Merit Program.
McGovern, Amy, Professor of Meteorology and of Computer Science, salary changed from
annualized rate of $126,348 for 9 months to annualized rate of $170,000 for 9 months, August
16, 2023. Changing to split appointment, .50 FTE Professor of Meteorology and .50 FTE
Professor of Computer Science. Retention Increase.
Minks, Amanda G., Associate Professor of Honors, delete title Reach for Excellence Professor of
Honors #5, given additional titles Associate Dean of the Joe C. and Carole Kerr McClendon
Honors College and Reach for Excellence Chair #1, salary changed from annualized rate of
$78,178 for 9 months to annualized rate of $123,928 for 12 months, July 1, 2023. Changing from
9-month faculty to 12-month academic administrator. Includes FY24 Merit Program.
Mortazavi, Melissa D., Associate Dean for Academic Affairs in the College of Law, Professor of
Law, Associate Director of the Law School and President’s Associates Second Century
Presidential Professor, annualized rate of $207,996 for 12 months, additional stipend of $5,000
for increased teaching duties in the College of Law, January 1, 2023 through May 15, 2023.
Morvant, Mark C., Senior Vice Provost in the Office of Senior Vice President and Provost and
Professor of Chemistry and Biochemistry, salary changed from annualized rate of $230,625 for
12 months to annualized rate of $245,000 for 12 months, July 1, 2023. Market Adjustment.
Includes FY24 Merit Program.
Mountford, Roxanne, Professor and Chair of the Department of English, Director of First-Year
Composition and Director of the Program in Composition, Rhetoric, and Literacy Studies,
annualized rate of $170,568 for 12 months, additional stipend of $10,000 for extra duties in the
Department of English, July 1, 2023 through June 30, 2024.
Nichol, Jonathan D., Professor of Music, title changed from Interim Director to Director of the
School of Music, salary changed from annualized rate of $89,125 for 9 months to annualized rate
of $152,181 for 12 months, July 1, 2023. Changing from 9-month academic administrator to 12-
month academic administrator. Correction to June 2023 Agenda. Includes FY24 Merit Program.
Palmer, Robert D., Professor of Meteorology and Tommy C. Craighead Chair of Meteorology,
annualized rate of $326,917 for 12 months, additional stipend of $35,000 for serving as
Associate Vice President for Research and Partnerships in the Office of the Vice President for
Research and Partnerships, and Executive Director of the Advanced Radar Research Center, July
1, 2023 through June 30, 2024.
Parthasarathy, Ramkumar N., Professor and Director of the School of Aerospace and Mechanical
Engineering and Anadarko Petroleum Corporation Presidential Professor, salary changed from
annualized rate of $179,096 for 12 months to annualized rate of $191,596 for 12 months, July 1,
2023. Equity Increase. Includes FY24 Merit Program.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Pearl, Michael A., Professor of Law, given additional title Chickasaw Nation Chair in Native
American Law, salary changed from annualized rate of $150,724 for 9 months to annualized rate
of $177,724 for 9 months, August 16, 2023.
Pearl, Tracy L., Professor of Law, annualized rate of $150,724 for 9 months, additional stipend
of $9,167 for increased duties in the College of Law, July 1, 2023 to November 30, 2023.
Pranter, Matthew J., Professor of Geosciences, delete title Victor E. Monnett Chair in Energy
Resources, given additional titles Director of the School of Geosciences and Eberly Chair in
Geosciences, salary changed from annualized rate of $116,921 for 9 months to annualized rate of
$190,894 for 12 months, July 1, 2023. Changing from 9-month faculty to 12-month academic
administrator.
Pratt, Carla D., Professor of Law and Ada Lois Sipuel Fisher Chair in Civil Rights, Race, and
Justice, salary changed from annualized rate of $230,625 for 9 months to annualized rate of
$232,625 for 9 months, August 16, 2023.
Redemann, Jens, Professor of Meteorology, delete titles Director of the School of Meteorology
and Kandi and Mark McCasland Chair in Meteorology, salary changed from annualized rate of
$319,477 for 12 months to annualized rate of $239,608 for 9 months, August 16, 2023. Changing
from 12-month academic administrator to 9-month faculty. Includes FY24 Merit Program.
Richter, Liesa L., George Lynn Cross Professor of Law, Thomas P. Hester Presidential Professor
and Floyd and Martha Norris Chair in Law, salary changed from annualized rate of $201,432 for
9 months to annualized rate of $203,432 for 9 months, August 16, 2023.
Ryzhkov, Alexander V., Senior Research Scientist of Cooperative Institute for Severe and High-
Impact Weather Research and Operations, salary changed from annualized rate of $198,889 for
12 months to annualized rate of $195,289 for 12 months, June 1, 2023. Paid from grant funds,
subject to availability of funds.
Schmidt, Jeffrey B., Associate Professor Marketing and Supply Chain Management, given
additional title Associate Director of the Division of Marketing and Supply Chain Management,
July 1, 2023; salary changed from annualized rate of $150,878 for 9 months to annualized rate of
$176,750 for 9 months, August 16, 2023. Equity Increase. Includes FY24 Merit Program.
Shaner, Megan W., Professor of Law and President’s Associates Presidential Professor, delete
title Arch B. and Jo Anne Gilbert Professor of Law, given additional title Kenneth E. McAfee
Centennial Chair in Law, salary changed from annualized rate of $184,673 for 9 months to
annualized rate of $189,673 for 9 months, August 16, 2023.
Shehab, Randa L., Senior Associate Dean of the Gallogly College of Engineering, Professor of
Industrial and Systems Engineering, Adjunct Professor of Women’s and Gender Studies and
Nettie Vincent Boggs Professor of Engineering, salary changed from annualized rate of $227,469
for 12 months to annualized rate of $257,469 for 12 months, July 1, 2023. Market Adjustment.
Siddique, Zahed, Associate Dean of Research in the Gallogly College of Engineering, Professor
in Aerospace and Mechanical Engineering and Dick and Shirley O’Shields Professor in
Engineering, salary changed from annualized rate of $213,847 for 12 months to annualized rate
of $223,847 for 12 months, July 1, 2023. Market Adjustment.
Siler, Cameron D., Associate Professor of Biology and Associate Curator of Herpetology of the
Sam Noble Oklahoma Museum of Natural History, annualized rate of $106,437 for 9 months,
additional stipend of $22,000 for additional duties as Chair of the Institutional Animal Care and
Use Committee, July 1, 2023 through June 30, 2024.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Soreghan, Gerilyn S., David L. Boren Professor of Geosciences and Williams Companies
Foundation Presidential Professor, delete titles Director of the School of Geosciences and Eberly
Chair in Geosciences, given additional title Edward L. McCollough Chair in Geosciences, salary
changed from annualized rate of $186,208 for 12 months to annualized rate of $145,941 for 9
months, July 1, 2023. Changing from 12-month academic administrator to 9-month faculty.
Includes FY24 Merit Program.
Stalling, Jonathan C., Professor of International and Area Studies, Co-Director of the Institute for
US-China Issues and Curator of Chinese Literature Translation Archive, delete title Harold J.
and Ruth Newman Chair in U.S.-China Issues, given additional title William J. Crowe, Jr. Chair
in Geopolitics, salary remains at annualized rate of $178,556 for 9 months, July 5, 2023;
additional stipend of $9,841 for serving as Interim Dean of the David L. Boren College of
International Studies July 5, 2023 through December 31, 2023. Changing from 9-month faculty
to 9-month academic administrator. Includes FY24 Merit Program.
Tabb, William M., David Ross Boyd Professor of Law and Judge Fred Daugherty Chair in Law,
salary changed from annualized rate of $241,508 for 9 months to annualized rate of $243,508 for
9 months, August 16, 2023.
Thai, Joseph T., Associate Dean of Faculty Scholarship and Enrichment in the College of Law,
Professor of Law, President’s Associates Presidential Professor, and Glenn R. Watson
Centennial Chair in Law, salary changed from annualized rate of $177,694 for 9 months to
annualized rate of $179,694 for 9 months, August 16, 2023.
Thomas, Wayne B., Senior Associate Dean for Faculty and Research Innovation in the Michael
F. Price College of Business, George Lynn Cross Professor of Accounting, David C. Steed Chair
in Accounting and John E. Mertes, Jr. Presidential Professor, salary changed from annualized
rate of $381,746 for 12 months to annualized rate of $401,306 for 12 months, July 1, 2023.
Equity Increase. Includes FY24 Merit Program.
Tovino, Stacey A., Professor of Law, delete title William J. Alley Professor of Law, given
additional title John B. Turner LL.M Program Chair, salary changed from annualized rate of
$230,160 for 9 months to annualized rate of $235,160 for 9 months, August 16, 2023.
Wang, Le, Professor of Economics, President’s Associates Presidential Professor and Chong K.
Liew Chair in Economics, salary changed from annualized rate of $207,982 for 9 months to
annualized rate of $197,982 for 9 months, August 16, 2023. Presidential Professor monetary
award ceases after the fourth year with the title continuing. Includes FY24 Merit Program.
Wang, Qiong, Associate Professor of Marketing and Supply Chain Management and Ruby K.
Powell Professor of Marketing, salary changed from annualized rate of $171,773 for 9 months to
annualized rate of $191,900 for 9 months, August 16, 2023. Equity Increase. Includes FY24
Merit Program.
West, Ann H., Professor of Chemistry and Biochemistry, Edith Gaylord Harper Presidential
Professor, Joseph Brandt Professor and Grayce B. Kerr Centennial Chair, annualized rate of
$170,824 for 9 months, additional stipend of $50,000 for serving as Associate Vice President for
Research and Partnerships in the Office of the Vice President for Research and Partnerships, July
1, 2023 through June 30, 2024.
Xiao, Xiangming, George Lynn Cross Research Professor of Microbiology and Plant Biology,
annualized rate of $153,872 for 9 months, given additional title Associate Director for the
Institute for Resilient Environmental and Energy Systems, July 1, 2023. Includes an
administrative stipend equal to 10% of base salary while serving.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Xue, Ming, Professor of Meteorology, George Lynn Cross Research Professor of Meteorology,
Director of the Center for Analysis and Prediction of Storms and Weathernews Chair in Applied
Meteorology, salary changed from annualized rate of $173,500 for 9 months to annualized rate
of $198,596 for 9 months, August 16, 2023. Appointment split .50 FTE Professor of
Meteorology and .50 FTE Director of the Center for Analysis and Prediction of Storms.
Retention Increase. Includes FY24 Merit Program.
Young, Jon D., Professor of Drama and Area Coordinator in University Theater, delete title
Design Area Coordinator in the Peggy Dow Helmerich School of Drama, given additional title
James Garner Chair in Drama, August 1, 2023; salary changed from annualized rate of $79,735
for 9 months to annualized rate of $104,735 for 9 months, August 16, 2023. Includes FY24 Merit
Program.
NEPOTISM WAIVER(S):
Keele, Greyson, Undergraduate Teaching Assistant, Electrical and Computer Engineering. Mr.
Greyson Keele is the son of Rodney Keele, Assistant Director in the School of Electrical and
Computer Engineering. Dr. Joseph P. Havlicek, Professor of Electrical and Computer
Engineering will be making performance evaluations and recommendations for compensation,
promotion, and awards. Rodney Keele will not be involved, and hence there should be no
conflict of interest. A Nepotism Waiver Management Plan has been reviewed and approved.
Keele, Jared, Undergraduate Teaching Assistant, Electrical and Computer Engineering. Mr.
Jared Keele is the son of Rodney Keele, Assistant Director in the School of Electrical and
Computer Engineering. Dr. Joseph P. Havlicek, Professor of Electrical and Computer
Engineering will be making performance evaluations and recommendations for compensation,
promotion, and awards. Rodney Keele will not be involved, and hence there should be no
conflict of interest. A Nepotism Waiver Management Plan has been reviewed and approved.
Williams, Cicely N., Adjunct Lecturer of Sustainable Chemical, Biological and Materials
Engineering, annualized rate of $7,500 for 4.5 months. Ms. Williams is the spouse of Alberto
Striolo, Professor of Sustainable Chemical, Biological and Materials Engineering and Asahi
Glass Chair of Chemical Engineering. Dr. Striolo will recuse himself from all Committee A
discussions of Williams and will not participate in her evaluations. The Director of the School of
Sustainable Chemical, Biological and Material Engineering will be making performance
evaluations and recommendations for compensation, promotion, and awards. A Nepotism
Waiver Management Plan has been reviewed and approved.
RESIGNATION(S)/TERMINATION(S):
Azarmsa, Seyedehsan, Professor of Finance, July 8, 2023.
Fritzen, Scott A., Dean of the David L. Boren College of International Studies, Associate Provost
for Global Engagement, Professor of International and Area Studies and William J. Crowe, Jr.
Chair in Geopolitics, July 4, 2023.
Marante, Traci, Professor and Chair of the Department of Women’s and Gender Studies, July, 1,
2023.
Zheng, Bin, Professor of Electrical and Computer Engineering and Gerald Tuma Presidential
Professor, June 1, 2023.
RETIREMENT(S):
Barker, Peter, Professor of History of Science, Technology, and Medicine, August 1, 2023.
Named Professor Emeritus of History of Science, Technology, and Medicine.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Bemben, Michael G., David Ross Boyd Professor and Chair of the Department of Health and
Exercise Science and C. B. Hudson/Torchmark Presidential Professor, August 1, 2023. Named
David Ross Boyd Professor Emeritus of Health and Exercise Science.
Droegemeier, Kelvin K., Regents’ Professor of Meteorology, Roger and Sherry Teigen
Presidential Professor, President’s Associates Presidential Professor and Weathernews Chair
Emeritus, August 1, 2023. Named Regents’ Professor Emeritus of Meteorology.
Ehrhardt, Julia, Associate Professor of Honors and of Women’s and Gender Studies and Reach
for Excellence Professor of Honors #5, August 16, 2023. Named Professor Emeritus of Honors
and of Women’s and Gender Studies.
Fast, Barbara R., David Ross Boyd Professor of Music and Thomas Sherman Grant and Lizzie
Lou Oter Grant Chair of Music, August 1, 2023. Named David Ross Boyd Professor Emeritus of
Music.
Gaddie, R. Keith, Interim Associate Dean for Administration for the Christopher C. Gibbs
College of Architecture, Professor of Architecture, President’s Associates Presidential Professor,
Executive Faculty Fellow and Senior Fellow of Headington Residential College, August 16,
2023. Named Professor Emeritus of Architecture.
Miranda, Shaila M., Professor of Management Information Systems, W.P. Woods Professor of
Management Information Systems and John E. Mertes, Jr. Professor of Excellence, August 16,
2023. Named Professor Emeritus of Management Information Systems. Correction to the June
2023 agenda.
Mumford, Michael D., George Lynn Cross Research Professor of Psychology, August 16, 2023.
Named George Lynn Cross Research Professor Emeritus of Psychology.
Smith, Mitchell P., Associate Dean of the David L. Boren College of International Studies,
Professor of International and Area Studies and Director of the Masters of International
Relations Program, July 1, 2023.
Uno, Gordon E., David Ross Boyd Professor of Microbiology and Plant Biology, August 1,
2023, Named David Ross Boyd Professor Emeritus of Microbiology and Plant Biology.
Weaver, Barry L., Associate Professor of Geosciences, August 1, 2023. Named Professor
Emeritus of Geosciences.
DEATH(S):
President Harroz regrets to report the following death(s):
Norwood, Stephen H., Professor of History, June 22, 2023.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 21
ISSUE: ADMINISTRATIVE AND PROFESSIONAL PERSONNEL ACTIONS – ALL
ACTION PROPOSED:
President Harroz recommends the Board of Regents approve the administrative and
professional personnel actions shown. An executive session pursuant to Section 307B.1, of the
Open Meeting Act may be proposed.
BACKGROUND AND/OR RATIONALE:
Health Sciences Center:
REAPPOINTMENT(S):
Loveday, Lindsey, Assistant Controller, Financial Services, Administration and Finance, salary at
an annualized rate of $154,500 for 12 months, August 13, 2023. Managerial Staff.
CHANGE(S):
Joiner, Jonathan E., Administration & Finance Senior Associate Dean, Office of the Dean,
College of Medicine Tulsa, salary changed from an annualized rate of $248,191 for 12 months to
an annualized rate of $256,382 for 12 months, June 18, 2023. Administrative Staff. Merit.
Monroe, Elizabeth, Administration & Operations Executive Director, Stephenson Cancer Center,
College of Medicine, salary changed from an annualized rate of $149,350 for 12 months to an
annualized rate of $160,581 for 12 months, July 2, 2023. Administrative Staff. Equity
adjustment.
Ogilvie, Martha, Special Assistant to the Provost and Vice Provost, Office of the Provost,
Provost, salary changed from an annualized rate of $165,000 for 12 months to an annualized rate
of $180,000 for 12 months. July 16, 2023. Administrative Staff. Additional Duties and Merit.
Ortega, Heather, Senior Medical Dosimetrist, Radiation Oncology-Med Physics, College of
Medicine, salary changed from an annualized rate of $141,780 to an annualized rate of $155,000
for 12 months, August 7, 2023. Professional Nonfaculty. Permanent additional duties.
Wilson, Sarah, Administration & Operations Executive Director, Stephenson Cancer Center,
College of Medicine, salary changed from an annualized rate of $143,170 for 12 months to an
annualized rate of $153,192 for 12 months, July 2, 2023. Administrative Staff. Equity
adjustment.
Norman Campus:
NEW APPOINTMENT(S):
Andrews, Wesley A., Physician, Goddard, salary at an annualized rate of $190,000 for 12
months, July 31, 2023. Professional Nonfaculty.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Butler, Todd, Assistant Coach/Sports Professional I, Men’s Baseball, Athletics Department,
consideration of appointment, compensation, and contract of employment and to take any
necessary action. Managerial Staff.
Custer, Clay, Assistant Coach/Sports Professional I, Men’s Basketball, Athletics Department,
consideration of appointment, compensation, and contract of employment and to take any
necessary action. Managerial Staff.
Hollingshead, Jennifer, Vice President of Marketing and Communication, Public Affairs
Administration, salary at an annualized rate of $290,000 for 12 months, August 21, 2023.
Executive Officer.
Imbrie, Peter K, Special Assistant to the Provost, Provost Office Administration, salary at an
annualized rate of $235,000 for 12 months, July 1, 2023. Administrative Staff.
CHANGE(S):
Allman, Jennifer G., Associate Provost, Academic Affairs, Provost Office Administration, salary
changed from an annualized rate of $131,127 for 12 months to an annualized rate of $155,000
for 12 months, July 1, 2023. Administrative Staff. Merit and equity adjustment.
Gasso, Jamison-Thomas A., Assistant Coach/Sports Professional I, Women’s Softball, Athletics
Department, review of compensation and to make any necessary adjustments. Managerial Staff.
Glass, Woodrow, Football Operations Administrator, Men’s Football, Athletics Department,
salary changed from an annualized rate of $279,125 for 12 months to an annualized rate of
$310,000 for 12 months. September 1, 2023. Managerial Staff. Additional Duties and Merit
Johnson, Arthur, Head Coach, Men’s Baseball/Sports Professional I, Athletics Department,
annual review of compensation and contract of employment and to make any necessary
adjustments. Managerial Staff.
Kelley, Redmond C., Senior Mixed-Signal Hardware Engineer, VPR-ARRC, salary changed
from an annualized rate of $163,999 for 12 months to an annualized rate of $175,479 for 12
months, July 2, 2023. Professional Nonfaculty. Retention.
McCord, Matthew S., Senior Mixed-Signal Hardware Engineer, VPR-ARRC, salary changed
from an annualized rate of $158,978 for 12 months to an annualized rate of $170,107 for 12
months, July 2, 2023. Professional Nonfaculty. Retention.
Morris, Brock, Director of Player Personnel/Assistant Coach, Athletics Department, salary
changed from an annualized rate of $185,000 for 12 months May 25, 2023, to an annualized rate
of $235,000 for 12 months, August 7, 2023. Managerial Staff. Additional Duties and Merit
Rocha, Jennifer, Assistant Coach/Sports Professional I, Women’s Softball, Athletics Department,
review of compensation and to make any necessary adjustments. Managerial Staff.
Tipton, Gregory, Executive Associate Athletics Director, Athletics Department, salary changed
from an annualized rate of $211,120 for 12 months to an annualized rate of $242,000 for 12
months. September 1, 2023. Managerial Staff. Additional Duties and Merit
Walker, Christopher O., Associate Provost, Academic Affairs, Provost Office Administration,
salary changed from an annualized rate of $144,324 for 12 months to an annualized rate of
$152,000 for 12 months, July 1, 2023. Administrative Staff. Merit and equity adjustment.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
Willits, Reggie, Assistant Coach/Sports Professional I, Men’s Baseball, Athletics Department,
annual review of compensation and contract of employment and to make any necessary
adjustments. Managerial Staff.
NEPOTISM WAIVER(S):
Cobra, Mariana, Associate Head Coach, Women’s Tennis, Athletics Department, salary at an
annualized rate of $90,000 for 12 months, July 1, 2023. Mariana Cobra is the spouse of Audra
Cohen, head coach of the women’s tennis team. Cobra has been serving as a volunteer coach.
She brings invaluable experience as a successful head coach of Fresno State University. To
prevent the perception of favoritism the following plan of action will be put in place: 1)
Performance evaluations for Mariana Cobra will be written and conducted by the Sport
Oversight Administrator for women’s tennis, 2) A written job description should be provided to
the Athletics Compliance Department, and 3) Women’s tennis staff members will be given full
authority to report any known concerns (compliance, policy, or procedural) regarding the
arrangement to the attention of Jason Leonard, Executive Director of Compliance.
RESIGNATION(S)/TERMINATION(S):
Carr, Mark, Coach/Sports Professional III, Athletic Department, April 17, 2023.
Dildy, Emanuel, Coach/Sports Professional I, Athletic Department, August 1, 2023.
Turnipseed, Thad, Football Operations Administrator, Athletic Department, June 24, 2023.
DEATH(S):
President Harroz regrets to report the following death(s):
Autry, James, Senior Transit Driver, CART, June 21, 2023.
Lee, David, Lead Painter, Paint Shop, June 7, 2023
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 22
ISSUE: PRINCIPAL GIFTS TO THE UNIVERSITY OF OKLAHOMA
ACTION PROPOSED:
This is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The following gifts and commitments have been received by the OU Foundation:
• $3,771,430 from an anonymous donor to Inspiring Champions, athletics facility projects
and SOUL Mission.
• $2,750,000 from an anonymous donor to benefit track.
• $2,500,000 from an anonymous donor to benefit the Department of Medicine.
• $2,144,262 from Price V. Plains Settlement via Reagan Bradford to benefit the Energy
Law Fund.
• $1,500,000 from Sean James McCauley to establish a Chair in Real Estate in Price
College of Business.
• $1,500,000 from an anonymous donor to The University of Oklahoma.
• $1,269,200 from an anonymous donor to benefit Price College of Business Lead On
Fund.
• $1,000,000 from an anonymous donor to benefit the Aviation Fleet and Facilities Fund.
• $1,000,000 from Steve Long to benefit energy management.
• $1,000,000 from Robert Simmons to The University of Oklahoma.
• $1,000,000 from Sandy and Chris Sadler to benefit softball.
• $1,000,000 from William T Comfort to benefit the Davis Comfort Endowed Scholars,
College of Law General Scholarships.
• $1,000,000 from an anonymous donor to benefit the Data Science and Analytics Institute.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 23
ISSUE: APPOINTMENT OF THE COLLEGE OF MEDICINE ADMISSIONS BOARD
AND INTERVIEW SUBCOMMITTEE – HSC
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The College of Medicine Policy #204 states the following:
The College of Medicine Admissions Board composition and conduct of business
shall be in compliance with relevant and required Liaison Committee on Medical Education
(LCME) accreditation standards dealing with medical school admissions policies and
procedures.
The Admissions Board shall be made up of eleven (11) members. The Chair of the
Admissions Board, a College of Medicine faculty member, is appointed by the admissions Board
from a slate of candidates provided by the current Chair and Immediate-Past Chair. The other
members of the Admissions Board are recommended by the Interview Subcommittee (with the
exception of one member who is selected by the Committee on Committees) to the Admissions
Board, who appoints the new at-large members. The Admissions Board members serve staggered
3-year terms. The Associate Dean for Admissions is an ex officio, non-voting member.
Appointment of individuals to the Admissions Board is provided as information to the University
of Oklahoma Board of Regents each year.
The Admissions Board is assisted in conducting its business by a subcommittee of
interviewers. Subcommittee members conduct interviews and evaluate each applicant who is
invited for an interview using a standard evaluation instrument. No one shall be granted
acceptance to the College of Medicine without an interview.
The interview subcommittee of the Admissions Board is selected by sending a
solicitation of interest annually via various methods to faculty and county and state medical
associations. Attempt will be made to have a diverse subcommittee consistent with the College’s
diversity statement, as well as with the geography of Oklahoma and specialty representation.
Appointment to the interviewer subcommittee is for a one-year term. There is no limit on the
number of terms an individual may serve on the subcommittee.
THE UNIVERSITY OF OKLAHOMA September 14-15, 2022
ADMISSIONS BOARD and INTERVIEW SUBCOMMITTEE
2023-2024
ADMISSIONS BOARD
Brannon, Dale, M.D., Faculty, Radiology, Chair
Holter Chakrabarty, Jennifer, M.D., Faculty, Medicine (Immediate Past Chair)
Baker, Mary Zoe, MD., Faculty, Medicine
Deck, Jason, M.D., Faculty, Family Medicine - Tulsa
Eiszner, James, M.D., Faculty, Anesthesiology
Farhood, Lisa, M.D., Private Practice
Herren, Cherie, M.D., Faculty, Child Neurology
Jelley, Martina, M.D., Faculty, Medicine - Tulsa
Levin, Jarad, M.D., Faculty, Dermatology
Vandyck, Kofi, M.D., Faculty, Anesthesiology
Williams, Marvin, D.O., Faculty, Obstetrics and Gynecology
Baker, Sherri, M.D., Associate Dean for Admissions, Associate Professor of Pediatrics,
ex officio
INTERVIEW SUBCOMMITTEE
FULL-TIME FACULTY, PART-TIME FACULTY, AND VOLUNTEER FACULTY
OKC General Faculty
Adhikari, Laura, M.D., Faculty, Pathology
Aziz, Naila, M.D., Faculty, Pediatrics
Balogun, Seki, M.D., Faculty, Medicine
Bien, Alex, M.D., Faculty, Otolaryngology
Blair, Scott, D.O., Faculty, Surgery
Blair, Celia, M.D., Faculty, Trauma Surgery
Brown, Ryan, M.D., Faculty, Pediatrics
Chappel, Adria, M.S., Faculty, Neurology
Chong, David, M.D., Faculty, Orthopedic Surgery
Enchautegui Colon, Yazmin, M.D., Faculty, Medical Genetics
Franklin, Rachel, M.D., Faculty, Family Medicine
Garman, Lori, Ph.D., Faculty, Microbiology
Holman, Laura, M.D., M.S., Faculty, Obstetrics and Gynecology
Jenks, Christopher, M.D., Faculty, Pediatrics
Johnson, Barbara, M.D., Faculty, Pediatrics
Johnston, Andrea, M.D., Faculty, Radiation Oncology
Khan, Ahsan, M.D., Faculty, Psychiatry
Kramer, Kathryn, M.D., Faculty, Obstetrics and Gynecology
Landmann, Alessandra, M.D., Faculty, Surgery
Lansinger, Yuri, M.D., Faculty, Orthopedic Surgery
Lindsay, Kathryn, M.D., Faculty, Obstetrics and Gynecology
Magguilli, Michael, M.D., Faculty, Pathology
Malouff, Timothy, M.D., Faculty, Radiation Oncology
Mickel, Natasha, Ph.D., Faculty, Educational Psychology
Moreau, Annie, M.D., Faculty, Ophthalmology
Nsa, Wato, M.D., Ph.D., Faculty, Epidemiology
Page, Amanda, M.D., Faculty, Pediatrics
Pogribna, Ulana, M.D., M.P.H., Faculty, Pediatrics
Puffinbarger, William, M.D., Faculty, Orthopedic Surgery
Puffinbarger, Nikola, M.D., Faculty, Pediatric Surgery
Ramakrishan, Kalyanakrishan, M.D., Faculty, Family Medicine
THE UNIVERSITY OF OKLAHOMA September 14-15, 2022
Razaq, Wajeeha, M.D., Faculty, Hematology/Oncology
Rooms, Laura, M.D., M.B.A., Faculty, Pediatrics
Shettar, Shashank, M.D., Faculty, Anesthesiology
Sassine, Joseph, M.D., Faculty, Infectious Diseases
Spence, Caple A., M.D., M.B.A., Faculty, Neurosurgery
Stratemeier, Natalie, M.D., Faculty, Diagnostic Radiology
Thakkar, Pratibha, M.D., Faculty, Neonatology
Tompkins, John, M.D., Faculty, Orthopedic Surgery
Usiukiewicz, Shana, M.D., Faculty, Medicine
Waheed Butt, Faiza, M.B.B.D., M.D., Faculty, Neurology
Wood, Frank, M.D., Faculty, General Surgery
Wu, Huimin, M.D., M.P.H., Faculty, Medicine
Tulsa General Faculty
Chalmers, Laura, M.D., Faculty, Pediatrics
Chatman, Crysta, M.D., Faculty, Family Medicine
Jackson, Rob, Ph.D., Faculty, Anatomy
Khorgami, Zhamak, M.D., Faculty, General Surgery
Markey, Caroline, M.D., Faculty, Obstetrics and Gynecology
Mohamad Ali, Deborah, M.D., Faculty, Pediatrics
Studebaker, Susan, M.D., Faculty, Pediatrics
Weisz, Mike, M.D., Faculty, Medicine
COMMUNITY-BASED REPRESENTATIVES
Criswell, Dan, M.D., Preventive Medicine, Duncan
Broselow, Andrew, M.D., Obstetrics and Gynecology, Oklahoma City
Bruns, Stephen, M.D., F.A.C.S., B.A., General Surgery, Tulsa
Cheng, Paul, M.D., M.P.H., Anesthesiology, Enid
Criswell, Dan, M.D., Preventive Medicine, Duncan
Digoy, German, M.D., Otolaryngology, Oklahoma City
D'souza, Sharon, M.D., M.P.H., Diagnosed Radiology, Tulsa
Dukes, Kevin, M.D., Orthopedic Medicine, Tulsa
Frame, Lynn, M.D., J.D., Obstetrics and Gynecology, Tulsa
Gawey, Stephen, M.D., Internal Medicine, Tulsa
Gibbs, Rachel, M.D., Obstetrics and Gynecology, Tulsa
Hixson, Janice, M.D., Pediatrics, Oklahoma City
Holder, Timothy, M.D., M.S.P.C., Family Medicine, Tulsa
Irwin, Julia, M.D., Psychiatry, Norman
Jamelarin, Jahannah, M.D., Psychiatry, Ardmore
Johnson, Wayne, M.D., Orthopaedic Surgeon, Lawton
Kruska, Jarrett, M.D., Urology, Enid
Lehman, Derek, M.D., Psychiatry, Oklahoma City
Lester, Patrick, M.D., Radiology, Broken Arrow
Lynd, Tara, M.D., Pediatrics, Edmond
MacDougall, Kira, M.D., Internal Medicine, Oklahoma City
Macha, Brian, M.D., Anesthesiology, Tulsa
Magness, Ashley, M.D., Diagnostic Medicine, Oklahoma City
Malakouti, Bahar, M.D., Neurology, Oklahoma City
Margo, Bradley, M.D., Orthopedic Medicine, Oklahoma City
McGouran, Francis, M.D., Family Medicine, Duncan
Milsten, Marc, M.D., Urology, Tulsa
Mitchell, Lynn, M.D., M.P.H., Preventive /Occupational Medicine, Oklahoma City
Morris, Jennifer, M.D., M.B.A., Psychiatry, Edmond
Mukesh, Parekh, M.D., Gynecology, Oklahoma City
Nalagan, Juan, M.D., Emergency Medicine, Oklahoma City
THE UNIVERSITY OF OKLAHOMA September 14-15, 2022
Pearson, Carlie, M.D., Family Medicine, Oklahoma City
Rahhal, Donald, M.D., Obstetrics and Gynecology, Oklahoma City
Robertson, Robert, M.D., Orthopedic Surgery, Tulsa
Rougas, Stacie, M.D., Dermatology, Oklahoma City
Saxon, Bruce, M.D., Anesthesiology, Tulsa
Saxon, John, M.D., Anesthesiologist, Muskogee
Scoggin, Rikki, M.D., Family Medicine, Ada
Singhal, Pooja, M.D., Gastroenterology, Oklahoma City
Smith, Shawn, M.D., Medicine, Oklahoma City
Taylor-Bristow, Sheleatha, M.D., Family Medicine, Oklahoma City
Tedesco, John, D.O., General Surgery, Tulsa
Tingleaf, Clark, M.D., Urology, Owasso
Vanhooser, Ross, M.D., Diagnostic Radiology, Edmond
Vaughn, Anthony, M.D., Neurology, Oklahoma City
Waller, Mark, M.D., Anesthesiology, Tulsa
West, Mitchell, M.D., Obstetrics and Gynecology, Oklahoma City
Wilks, Karen, M.D., Obstetrics and Gynecology, Oklahoma City
Yeaman, Brian, M.D., Family Medicine, Norman
STUDENTS
Oklahoma City Campus: (10)
Breese, Eric
Campbell, Abigai
lDavis, Olivia
Doyle, Kathleen
Harland, Madison
Jensen, Mary Ellen
Oliver, Lauren
Ott, Andrea
Reed, Brandon
Wenger, Rachel
Tulsa Campus: (5)
Elias, James
Ogilvie, William
Shadid, Anna
Szymanski, Allison
Williams, Hannah
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 24
ISSUE: 2020 INDUSTRIAL DRIVE ROOF REPLACEMENT – NC
ACTION PROPOSED:
This report is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policy requires that acquisition contracts that merely establish unit
pricing, availability and other terms and conditions but which are indefinite as to quantity and
delivery must be reported to the Board of Regents if the cumulative orders against them are
expected to exceed $1,000,000 annually.
This item reports the activity of the repair of the roof for 2020 Industrial Drive in
Norman. The roof was damaged during the April 2021 hailstorm. The replacement cost for the
roof is approximately $1,150,000 and will be covered by insurance. Oklahoma Roofing will
complete the work with pricing determined through state contract.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 25
ISSUE: DATA CENTER FABRIC – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
This item reports the anticipated activity for the modern network infrastructure
platform project for all three campuses for FY’24. The project was awarded through a
competitive bid process to Pivot Technology Services Corporation of Norcross, Georgia and was
approved in FY’22 for $5M over five years. This project includes network switches, modular
optics, orchestration and management tools, training, and service to support high-performance
capabilities across the University’s three data center sites. The estimated annual expenditures for
FY’24 are expected to be $1,000,000. FY’23 expenditures were $1,466,476.
Funding has been identified and is available and budgeted within the Information
Technology service Unit Operational Funds.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 26
ISSUE: IT EQUIPMENT AND SOFTWARE RESELLER – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
This item reports the anticipated activity for the acquisition of software and hardware
licenses, maintenance, services and other products available from the resellers where the
manufacturer does not sell direct to the end user. The resellers also provide value-added services
that include program management, logistics support, on-site support technicians, and specialized
training for University staff. The estimated annual expenditure for FY’24 is expected to be
$3,500,000. FY’23 expenditures were $3,274,284.
The multi-vendor contract was awarded through a competitive bid process to support
the information Technology Department’s commitment to assure all staff, students, and faculty
have the tools necessary to perform their work on the Norman, Health Sciences Center, and
Tulsa campuses. The following firms responded to the solicitation and were awarded.
CDW Government, LLC Vernon Hills, Illinois
Presidio Networked Solutions Group, LLC Irving, Texas
EC America dba Immix Group, Inc. McLean, Virginia
SHI International Corp. Somerset, New Jersey
GovConnection, Inc Merrimack, New Hampshire
Funding has been identified and is available and budgeted within the Information
Technology service Unit Operational Funds.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 27
ISSUE: ORACLE PRODUCTS – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
This item reports the anticipated activity for the Oracle maintenance supplier contract
for Fiscal Year 2024, estimated to be $2,000,000. FY’23 expenditures were $2,342,862. Oracle
provides software supporting many of the University’s administrative systems used by the
Norman, Health Sciences Center, and Tulsa campuses.
The supplier contract encompasses database maintenance, and maintenance for
payroll, human resources, financial, training, and other applications. The contract to Oracle
Corporation of Irving, Texas is available through the State of Oklahoma from a competitive bid
according to state purchasing rules and satisfies the Board of Regents policies regarding
competition for the acquisition of products and services.
Funding has been identified, is available and budgeted within the Information
Technology operating account.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 28
ISSUE: CISCO NETWORKING INFRASTRUCTURE PRODUCTS AND SERVICES
PURCHASE – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
This contract supports the University’s network infrastructure by establishing pricing
and availability of Cisco branded networking products and services at significant discounts.
Cisco products are the standard for campus switched networks. The purchase of these products
and services will be made utilizing vendors who competitively bid on Oklahoma State Contract
SW1006C.
The anticipated annual expenditures will be approximately $3,000,000 for Cisco
network products, maintenance, and services for the Cisco network program. Therefore, the
Cisco network products, services, and maintenance expenditures are being reported in
compliance with Board of Regents Policies and Procedures. FY2023 expenditures were
$3,381,141.
Funding has been identified and is available and budgeted within the Information
Technology service Unit Operational Funds.
.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 29
ISSUE: PREFERRED COMPUTER RELATED TECHNOLOGY PURCHASE
AGREEMENT – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
Technology is an integral part of the day-to-day business of the University of
Oklahoma in almost every role. As business needs continue to evolve, the University requires a
mechanism to procure technology in the most efficient and cost-effective manner. The value of a
preferred provider agreement has been demonstrated in past years as our business requirements
have evolved. Technology acquired with this agreement may include endpoint computer devices,
complex software, and computer hardware purchases.
The Master Service Agreement with Dell Marketing, L.P. supports the University’s
Information Technology related purchases. This agreement assures we will grow our value of
investment opportunities on future purchases. The term of the current agreement is July 1, 2022
through June 30, 2027. The estimated annual expenditure for FY2024 is expected to be
$6,800,000. FY’23 expenditures were $6,336,721.
Funding will be identified from respective departmental budgets on a per purchase
basis.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 30
ISSUE: STAFFING SERVICES FOR INFORMATION TECHNOLOGY PROJECTS –
ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Board of Regents’ policies and procedures require that acquisition contracts that
merely establish unit pricing, availability and other terms and conditions but which are indefinite
as to quantity and delivery must be reported to the Board of Regents if the cumulative orders
against them are expected to exceed $1,000,000 annually.
This item reports the anticipated activity for external staffing services for various
Information Technology (IT) projects for FY’24, estimated to be $1,100,000 for all university
campus locations in Norman, Oklahoma City, and Tulsa and is part of the ongoing IT shared
services strategy. FY’23 expenditures were $1,041,471. The staffing resources augment project
team staff during large implementations of IT campus projects, adding consulting services for
various upgrades and enhancements, and specialized support for other projects. This provides a
cost-effective method for procuring highly specialized skill sets on an “as needed” basis instead
of maintaining full-time permanent staff. Examples of uses include specialized systems
administration skills, advanced coding and design skills, and expertise in next generation
applications such as data warehousing and portals.
The University issued a solicitation to ensure fair and competitive pricing, the ready
availability of specialized skills, and terms and conditions addressing the University’s
requirements. FY’24 will be year three of the solicitation award with the possibility of two
additional one-year renewal terms. Each project will be evaluated on scope, skills required, time
and costs.
The following firms are available for selection based on an as-needed basis:
Addison Group Chicago, Illinois
Gideon Taylor Consulting Pleasant Grove, Utah
Huron Consulting Group Chicago, Illinois
Inceed, Inc. Oklahoma City, Oklahoma
Information Services Group, Inc The Woodlands, Texas
Robert Half International, Inc. Oklahoma City, Oklahoma
TEK Systems Oklahoma City, Oklahoma
Bell IT Oklahoma City, Oklahoma
Sequoyah Oklahoma City, Oklahoma
Secure Technologies, LLC Waldorf, Maryland
Funding for services will be identified on a project-by-project basis.
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 31
ISSUE: QUARTERLY REPORT OF ON-CALL ARCHITECTS, ENGINEERS,
CONSTRUCTION MANAGERS & CONSTRUCTION SERVICES – ALL
ACTION PROPOSED:
This report is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
In June 2020, the Board of Regents authorized a group of architectural and
engineering firms to provide professional on-call services and authorized a group of construction
management firms to provide on-call services for minor construction and renovation projects.
The Board of Regents policy governing the buying and selling of goods and services
states that purchase obligations between $50,000 & $1,000,000 must be reported quarterly to the
board as an information item.
Work completed during the 4th quarter of fiscal year 2023 by on-call architectural,
engineering, and construction management firms are summarized below.
Firm Name
Date Initiated
Work Performed
Fee
For the OU-Norman Campus
Bockus Payne
Architects
November 22, 2021
Consulting for Gould Hall
Renovation Final
$9,235
Bockus Payne
Architects
March 10, 2022
Consulting for Gould Hall
Renovation Increase
$4,000
Frankfurt-Short-Bruza
Assoc
February 23, 2022
Elm Parking Garage Assessment
Refresh DDs and CDs
$35,000
MA+ Architecture
June 29, 2022
OU Soccer Press Box
$12,500
Rand Elliott Architect
November 7, 2022
Jacobson House-Survey
$3,500
Alvine Engineering
August 9, 2022
Headington Tennis Lighting-Basic
Services
$9,200
Benham Engineering
October 25, 2022
SPCC Plan - Norman SRTC
$2,452
Johnson & Associates
May 4, 2022
Asp Avenue - Road work
$13,000
Kirkpatrick Forest
Curtis PC
December 15, 2021
Sutton Hall-Column Repair
$451
Kirkpatrick Forest
Curtis PC
July 6, 2022
Nielsen Hall Rm 155 Floor-
Evaluation
$3,980
Kirkpatrick Forest
Curtis PC
September 15,
2022
Nielsen Hall Rm 155 Floor
Evaluation Add
$5,330
Kirkpatrick Forest
Curtis PC
May 1, 2023
Nielsen Hall Rm 155 Floor
Evaluation Add
$4,970
Lemke - Parkhill
April 21, 2023
NOAA Survey - RE Ops
$1,200
ZFI Engineering Co.
September 29,
2022
Research Freezers
$2,500
Lingo Construction
Services
July 30, 2021
Saxon Warehouse Improvements
$9,277
THE UNIVERSITY OF OKLAHOMA September 13, 2023
For the Health Sciences Center Campus - Oklahoma City:
ZFI Engineering
April 28, 2022
SCC Parking Garage Assessment
$37,701
ZFI Engineering Co.
December 21, 2022
Nicholson Tower Garage
$7,045
ZFI Engineering Co.
December 21, 2022
Ambulatory Surgery Garage
$5,965
ZFI Engineering Co.
December 21, 2022
Harold Hamm Diabetes Garage
$5,965
For the OU-Tulsa Campus:
McFarland Architects,
PC
March 17, 2023
SHSC Internal Medicine Clinic
increase
$10,000
Kirkpatrick Forest
Curtis PC
July 15, 2022
SHSC Clinic Parking Garage -
Stairs
$10,965
Cumulative Total Professional Architectural, Engineering, and Construction
Management Fees for work completed by On-calls through the fourth quarter of fiscal year 2023.
For the OU-Norman Campus:
Firm Name
Total Fees
Bockus Payne Architects
$13,235
Frankfurt-Short-Bruza Assoc
$35,000
LWPB Architecture
$8,695
MA+ Architecture
$12,500
Rand Elliott Architect
$3,500
Alvine Engineering
$14,060
Benham Engineering
$2,452
Crafton Tull
$4,000
Cardinal Engineering
$6,000
Gwin Engineering
$3,120
Johnson & Associates
$13,000
Kirkpatrick Forest Curtis PC
$23,096
Lemke-Parkhill
$91,700
ZFI Engineering
$2,500
Lingo Construction Services
$18,625
Flintco, LLC
$10,500
Total Norman Campus
$261,983
For the Health Sciences Center - Oklahoma City:
Firm Name
Total Fees
ZFI Engineering
$56,676
The McKinney Partnership
$2,900
Kirkpatrick Forest Curtis PC
$1,665
Total Health Sciences Center, OKC
$61,241
THE UNIVERSITY OF OKLAHOMA September 13, 2023
For OU-Tulsa:
Firm Name
Total Fees
McFarland Architects, PC
$99,570
Kirkpatrick Forest Curtis PC
$10,965
Pinnacle Design Group
$8,350
Allen Consulting
$17,940
Total Tulsa Campus
$136,825
Total for Architects, Engineers &
CM’s – ALL Campuses
$460,049
Work was completed by construction services selected through the competitive
bidding process during the fourth quarter of fiscal year 2023.
Firm Name
Date Initiated
Work Performed
Amount
Third Generation
July 1, 2021
Electrical System Upgrades-Utility Plant-
Tulsa Campus
$653,839
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 32
ISSUE: QUARTERLY REPORT OF PURCHASES – ALL
ACTION PROPOSED:
This report is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
Section 4.11.7 of the Board of Regents Manual requires that certain purchases “must
be reported to the Board of Regents at least quarterly.” The quarterly report for March 1, 2023, to
June 30, 2023, is attached. This report includes a synopsis of contracts entered to acquire goods
and services by category and funding source. This data does not include purchasing card
purchases or travel costs because such purchases do not fall within University Procurement.
Additionally, these do not include certain small-dollar purchases made through the University
purchasing platforms like office supplies, lab supplies, and standard IT equipment. Procurement
will begin providing greater detail and spending analyses in future reports.
The report is sorted by funding source (Educational & General, Non-Sponsored,
Sponsored, etc.), then by supplier name, campus, and department. As required by Section
4.11.7, the report identifies sole source purchases.
SUPPLIER
AMOUNT CAMPUS DEPARTMENT EXPLANATION CATEGORY METHOD
FUNDING SOURCES: EDUCATIONAL & GENERAL (APPROPRIATIONS, TUITION & FEES, SPONSORED PROJECT INDIRECT COST REIMBURSEMENTS)
1 APFS STAFFING INC 50,268.35$ NORMN SUPPORT & PARTNERSHIPS CONTRACT HIRES
NON-PROFESSIONAL SERVIC
COMPETED
2 GARTNER INC 56,961.00$ NORMN
PRO STRAT PLAN STAKEHOL
CONTRACT HIRES
NON-PROFESSIONAL SERVIC
COMPETED
3 TM TELEVISION 62,471.60$ NORMN JOURNALISM DEAN JOURNALISM EQUIPMENT EQUIPMENT SOLE SOURCE
4 AERO PERFORMANCE 55,442.00$ NORMN AVIATION
OVERHAUL LYCOMING ENG
PROFESSIONAL SERVICES R-20524-20
5 CDW GOVERNMENT LLC 170,711.30$ NORMN DFCAS IT
APPLE PRODUCTS THROUGH
EQUIPMENT-STANDARD DE
MRKTPLC
6 APPLE INC 83,512.00$ NORMN
INFORMATION TECHNOLOG
IPAD FOR INCOMING LAW S
IT PRODUCT/SUPPLY/RESEA
COMPETED
7
TITAN PROFESSIONAL RESO
72,800.00$ NORMN
INFORMATION TECHNOLOG
HIRE CONTRACT EMPLOYEE
NON-PROFESSIONAL SERVIC
EXCEPTION
8
TRINITY COLLEGE THE UNIV
136,580.53$ NORMN INSTRUCTION
SEMINAR FOR LAW STUDEN
CONFERENCE/SPECIAL EVEN
SOLE SOURCE
9
UNGERBOECK SYSTEMS INT
58,648.00$ NORMN
REGISTRATION AND RECOR
UNGERBOECK SOFTWARE
IT PRODUCT/SUPPLY/SERVIC
INF.COMP
10 PIPER AIRCRAFT INC 55,000.00$ NORMN AVIATION
QTY 25 -11 PIPER PILOT 100
EQUIPMENT SOLE SOURCE
11
EMBASSY SUITES OKC DOW
72,749.36$ OUHSC
Faculty Affair-Research Law
REPLACEMENT PO, PREVIOU
FOOD/BEVERAGE/CATERING
ICBW4
12 LEEPFROG TECH 88,832.00$ OUHSC Academic Affairs
COURSELEAF CATALOG AND
IT PRODUCT/SUPPLY/SERVIC
SOLE SOURCE
13 APFS STAFFING INC 63,271.61$ OUHSC IT-Services
CONTRACTORS-TEMP STAFF
NON PROFESSIONAL SERVIC
COMPETED
14 DNN CORP 64,962.00$ OUHSC Digital Innovations Group
DNN PRODUCTION LICENSE
IT PRODUCT/SUPPLY/SERVIC
SOLE SOURCE
15
HOUSTON LABORATORY RE
67,225.53$ OUHSC
Pharmacy Office of the Dea
LAB HOODS - KEVIN RINALD
LAB/MEDICAL/RESEARCH EQ
ICP
16
MERRITT HAWKINS & ASSO
107,246.40$ OUHSC SCC HemOnc Section
SECTION CHIEF OF SOLID TU
PROFESSIONAL SERVICES COMPETED
17
NIRX MEDICAL TECHNOLOG
187,716.24$ OUHSC Neurosurgery NIRSPORT 2
LAB/MEDICAL/RESEARCH EQ
SS
18 ZIMVIE 78,249.40$ OUHSC
DDS PROGRAM SUPPORT-R
DENTAL SUPPLIES AND TOO
LAB/MEDICAL/RESEARCH SU
SOLE SOURCE
19
CAROUSEL INDUSTRIES OF N
74,102.70$ OUHSC
IT-ADMINISTRATION-TULSA
NETWORK SWITCH
IT PRODUCT/SUPPLY/SERVIC
SW1006C
20
FUNDING SOURCES: NON-EDUCATIONAL & GENERAL (NON-APPROPRIATED, SERVICE DEPARTMENTS, AUXILIARY ENTERPRISES, CLINIC OPERATIONS)
21 PRECISION BUILDERS LLC 90,900.00$ NORMN FAC MGMT PLANNING
DALE HALL ROOM 112 RENO
CONSTRUCTION INFORMAL
22 PRECISION BUILDERS LLC 90,900.00$ NORMN FAC MGMT PLANNING
DALE HALL ROOM 122 RENO
CONSTRUCTION INFORMAL
23 GLOBE CONSTRUCTION CO 84,800.00$ NORMN FAC MGMT PLANNING
COATS ROOM 1019 CLASSR
CONSTRUCTION INFORMAL
24
FURNITURE MARKETING GR
194,186.73$ NORMN
COLLEGE OF ARCHITECTURE
FURNITURE FOR GOULD HA
FURNITURE COMPLETIVE
25
FIRST ONSITE PROPERTY RE
780,434.52$ NORMN FAC MGMT PLANNING
LIBRARY ARCHIVE REMEDIA
MAINTENANCE AGREEMEN
COMPLETIVE
26
BISHOP CONSTRUCTION LLC
574,630.00$ NORMN FAC MGMT PLANNING
CATE CENTER DRIVE ROADW
CONSTRUCTION COMPLETIVE
27 CADDELL & CO LLC 519,500.00$ NORMN FAC MGMT PLANNING
BOYD HOUSE FENCE, BACK
CONSTRUCTION COMPLETIVE
28
WELDON WILLIAMS & LICK
50,379.38$ NORMN
PARKING & TRANSPORTATIO
UNIVERSITY OF OKLAHOMA
NON-PROFESSIONAL SERVIC
SOLE SOURCE
29
CLEAR CREEK GOLF CAR & U
129,011.42$ NORMN GOLF OPERATIONS
CLEAR CREEK CAR FLEET AN
LEASE/RENT EQUIPMENT COMPLETIVE
30 VANCE COUNTRY FORD 90,469.20$ NORMN OU POLICE DEPT
2023 FORD EXPLORER-POLIC
VEHICLES/TRANSPORTATIO
COMPLETIVE
31
IMAGENET CONSULTING LLC
52,462.00$ NORMN PRINTING SERVICES
INKJET ENVELOPE PRINTER
EQUIPMENT COMPETED
32
CLAMPITT PAPER COMPANY
69,890.00$ NORMN PRINTING SERVICES
SHEET STOCK FINE PRINTING
MISCELLANEOUS FEES COMPETED
33 SCOTTRICE 179,075.47$ NORMN LIBRARY OPERATIONS
FURNITURE, LABOR AND RE
FURNITURE COMPETED
34 PROQUEST LLC 139,995.00$ NORMN LIBRARY SERIALS
THREE DATABASES FOR WO
LIBRARY BOOKS & PERIODIC
SOLE SOURCE
35 EX LIBRIS USA INC 110,649.99$ NORMN LIBRARY OPERATIONS
FOR ACCESS TO PRIMO SUB
LIBRARY BOOKS & PERIODIC
SOLE SOURCE
36 IIMAGE RETRIEVAL INC 149,580.00$ NORMN LIBRARY OPERATIONS
SCANNER FOR DIGITIZATION
EQUIPMENT SOLE SOURCE
37 TRACTION MARKETING 125,000.00$ NORMN LIBRARY OPERATIONS
WEBSITE REDESIGN AND BR
MISCELLANEOUS FEES SOLE SOURCE
38 INNOVA PLEX INC 87,848.10$ NORMN GEOSCIENCES MICROSCOPE EQUIPMENT INFORMAL
39
SUBSURFACE GEOPHYSICAL
83,009.50$ NORMN GEOSCIENCES TERRA SWITCH EQUIPMENT SOLE SOURCE
40 APFS STAFFING INC 76,340.00$ NORMN
NATL RESOURCE CTR YOUTH
CONSULTANT/IT DEVELOPE
PROFESSIONAL SERVICES SW1025
41
SOUTHWEST CONTRACT INC
353,365.00$ NORMN
HOUSING FACILITIES MANA
ADDITIONAL BEDS FOR FALL
FURNITURE R-22000-22
42
SUN CONSTRUCTION SERVIC
197,722.00$ NORMN FAC MGMT PLANNING
PROJECT 13-23 NEL HR SECU
CONSTRUCTION R-23163-23
43 KNOX COMPANY 50,464.00$ NORMN DEFERRED MAINTENANCE
FIRST RESPONDERS LOCK BO
EQUIPMENT SOLE SOURCE
44
SIGNAL COMMUNICATIONS
261,275.21$ NORMN AV CLEARING
PACS CLASSROOM REFRESH
IT PRODUCT/SUPPLY/SERVIC
RFP20139
45 JEOL USA INC 741,000.00$ NORMN CHEMISTRY
HIGH-FIELD RESEARCH NMR
EQUIPEMENT GENERAL CAP
EXCEPT LTR
46 BEST SOURCE 200,000.00$ NORMN VPRP PROJECT CLEARING
NSF RIE GRANT CONSULTIN
SVC-LAB ANIMALS REDERIV
GRANT
47
SECURITAS SECURITY SERVIC
51,338.00$ NORMN VPRP PROJECT CLEARING BUILDING 1 SECURITY SYS.
EQUIPMENT-FABRICATED-C
MSA
48
SECURITAS SECURITY SERVIC
68,392.00$ NORMN VPRP PROJECT CLEARING
BUIDLING 2 SECURITY MON
EQUIPMENT-FABRICATED-C
MSA
49
HORIBA INSTRUMENTS INCO
105,900.00$ NORMN
STEPHENSON RES & TECH C
VIEWSIZER 3000 W/FLUORE
EQUIPMENT-GENERAL-CAP;
MULTIQUOTE
50 TRION TECHNOLOGY INC 229,000.00$ NORMN VPRP PROJECT CLEARING TRION PECVD SYSTEM
EQUIPMENT-GENERAL-CAP;
SA/SS
51
HURON CONSULTING SERVI
52,500.00$ NORMN
RESEARCH FINANCIAL SERV
ECC IMPLEMENTATION SERV-COMPUTER & TECH SLA
52 TRION TECHNOLOGY INC 229,000.00$ NORMN VPRP PROJECT CLEARING
FY23 CAPITAL EQUIPMENT B
EQUIPMENT-GENERAL-CAP;
SOLE SOURCE
53 SET ENVIRONMENTAL INC 64,539.72$ NORMN
MICROBIOLOGY & PLANT B
LAB CHEMICAL DISPOSAL
SVC-GENERAL PROFESSIONA
SOLE SOURCE
54
GLOBAL LIFE SCIENCES SOLU
87,309.39$ NORMN CHEMISTRY AKTA PURE 25M
EQUIPMENT-GENERAL-CAP;
SOLE SOURCE
55 BIO-LOGIC USA LLC 121,523.80$ NORMN CHEMISTRY
SFM-3000/S STOP FLOW MI
EQUIPMENT-GENERAL-CAP;
SOLE SOURCE
56 CAMPBELL SCIENTIFIC INC 62,538.84$ NORMN
INST RESILNT ENVIRO & ENE
DATABLOGGER AIR SENSOR
SUPP-LABORATORY SOLE SOURCE
57
COLDEDGE TECHNOLOGIES
146,349.00$ NORMN CHEMISTRY
4K CRYOGEN FREE ASSEMBL
EQUIPMENT-GENERAL-CAP;
SS/EXCP LTR
58
THERMO ELECTRON NORTH
84,778.85$ NORMN CHEMISTRY
NICOLET IS50 ADVANCE SPE
SUPP-COMPUTER & TECH; S
SS/EXCP
59 EA FISCHIONE INSTN INC 157,697.00$ NORMN VPRP PROJECT CLEARING TEM MILL SYSTEM
EQUIPMENT-FABRICATED-C
SS/SA
60
MAXIMUS US SERVICES INC
160,000.00$ NORMN CONTROLLERS OFFICE
CRIS SOFTWARE LICENSE M
RENT/LEASE-SOFTWARE CONTR SW1050
UNIVERSITY OF OKLAHOMA REPORT OF PURCHASES FOR THE 4TH QUARTER ENDED JUNE 30, 2023
61 CDW GOVERNMENT LLC 67,969.99$ NORMN SOONER VISION ADDERLINK INFINITY
IT PRODUCT/SUPPLY/SERVIC
COMPETED
62 LINKEDIN CORPORATION 100,831.50$ NORMN
ACADEMIC TECH (TOOLS&A
LINKEDIN LEARNING 6/23 -
IT PRODUCT/SUPPLY/SERVIC
COMPETED
63 3SHARE INC 58,500.00$ NORMN
MARKETING AND COMMUN
AEM 6.5 UPGRADE
IT PRODUCT/SUPPLY/SERVIC
EXCEPTION
64
ONE SIXTY OVER NINETY LLC
61,550.00$ NORMN
MARKETING AND COMMUN
MARKETING PROJECT CONS
PROFESSIONAL SERVICES COMPETED
65
BUILDING ELECTRICAL SYST
296,720.00$ NORMN SHARED SERVICES
DATA CENTER LITHIUM CHA
IT PRODUCT/SUPPLY/SERVIC
COMPETED
66 DEVO TECHNOLOGY INC 229,357.44$ NORMN EG EXPENSE CLEARING
DEVO SAAS SUBSCRIPTION 6
IT PRODUCT/SUPPLY/SERVIC
COMPETED
67 CDW GOVERNMENT LLC 393,774.14$ NORMN EG EXPENSE CLEARING
NETAPP DATA STORAGE SO
IT PRODUCT/SUPPLY/SERVIC
COMPETED
68 TELCO SUPPLY COMPANY 91,324.24$ NORMN SHARED SERVICES
TELEPHONE CABLING CONS
COMMUNICATION/UTILITY
COMPETED
69 TELCO SUPPLY COMPANY 95,364.50$ NORMN NETWORK DESIGN
FIBRE & ETHERNET CABLING
COMMUNICATION/UTILITY
COMPETED
70 SALESFORCE COM INC 76,142.50$ NORMN EG EXPENSE CLEARING
MARKETING CLOUD YR2 OF
IT PRODUCT/SUPPLY/SERVIC
COMPETED
71
CAROUSEL INDUSTRIES OF N
67,951.87$ NORMN EG EXPENSE CLEARING
AVAYA NETWORKING PROD
IT PRODUCT/SUPPLY/SERVIC
COMPETED
72 STM CHARTERS 63,545.00$ NORMN GYMNASTICS MEN ATHLETIC FLIGHT TRAVEL TRAVEL COMPETED
73
TENNANT SALES AND SERVI
85,576.32$ NORMN
FACILITIES BUILDING MAINT
SWEEPER/SCRUBER MACHI
COMPETED
74 STM CHARTERS 64,045.00$ NORMN GYMNASTICS WOMEN
CHARTER FLIGHTS ATHLETIC
TRAVEL COMPETED
75
SOUTHWEST SOLUTIONS GR
122,883.00$ NORMN LNC FACILITY OPERATIONS
FURNITURE FOR CAMPUS B
FURNITURE COMPETED
76 PACIOLAN LLC 60,447.00$ NORMN
OUTSIDE EVENT OPERATION
TICKET SYSTEM FOR ATHLET
IT PRODUCT/SUPPLY/SERVIC
COMPETED
77 CDW GOVERNMENT LLC 135,029.69$ NORMN FB STADIUM SUITES TV'S FOR STADIUM EQUIPMENT COMPETED
78
ALLIED BROADCAST GROUP
57,605.00$ NORMN SOONER VISION SOONERVISION EQUIPMENT COMPETED
79
ALLIED BROADCAST GROUP
101,500.00$ NORMN SOONER VISION
BROADCASTING EQUIPMEN
EQUIPMENT COMPETED
80 CATAPULT SPORTS INC 51,450.00$ NORMN FOOTBALL
RECRUITING SERVICES ATHL
IT PRODUCT/SUPPLY/SERVIC
SOLE SOURCE
81
LANCE DEAL MANUFACTUR
69,999.00$ NORMN
FAC JOHN JACOBS TRACK &
HAMMER CAGE TRACK & FI
EQUIPMENT SOLE SOURCE
82 TEAMWORKS 80,000.00$ NORMN COMPLIANCE
SOFTWARE FOR COMPLIAN
IT PRODUCT/SUPPLY/SERVIC
SOLE SOURCE
83 OPENDORSE INC 67,500.00$ NORMN NIL
SOFTWARE FOR COMPLIAN
IT PRODUCT/SUPPLY/SERVIC
SOLE SOURCE
84 YASKAWA AMERICA INC 85,128.50$ NORMN
INDUSTRIAL & SYS ENGINEE
ROBOT ASSEMBLY, DEMO W
EQUIPMENT COMPETED
85 NOVOED INC 66,500.00$ NORMN
BUSINESS ADMINISTRATION
LEARNING MGMT SYSTEM -
IT PRODUCT/SUPPLY/SERVIC
COMPETED
86
HEXAGON MANUFACTURIN
85,335.15$ NORMN
INDUSTRIAL & SYS ENGINEE
HEXAGON ABSOLUTE ARM V
EQUIPMENT COMPETED
87 SAHARA LAS VEGAS 125,561.58$ NORMN
ECONOMIC DEVELOPMENT
LODGING TRAVEL INF. COM
88 TRANSACT CAMPUS INC 80,003.00$ NORMN
SOONER CARD OPERATIONS
ID CARD PRODUCTION EQUIPMENT SOLE SOURCE
89 ANDOR TECHNOLOGY INC 68,508.64$ NORMN
BIOMEDICAL ENGINEERING
BC43 BENCHTOP CONFOCA
EQUIPMENT SOLE SOURCE
90
SIGNAL COMMUNICATIONS
103,473.38$ OUHSC
CLASS ROOM TECHNOLOGY
AV PARTS
IT PRODUCT/SUPPLY/SERVIC
COMPETED
91
DIAMEDICAL USA EQUIPME
135,436.69$ OUHSC Academic Affairs MEDICAL EQUIPMENT
LAB/MEDICAL/RESEARCH EQ
COMPETITVE
92
BECTON DICKINSON AND CO
70,309.18$ OUHSC Core Labs
BD FACSARIA FUSION SO LA
LAB/MEDICAL/RESEARCH EQ
SOLE SOURCE
93
AGILENT TECHNOLOGIES IN
51,997.34$ OUHSC Oncology Science 1
CYT5MFV-SN-READER IMAG
LAB/MEDICAL/RESEARCH EQ
SOLE SOURCE
94 CARDINAL HEALTH 110 LLC 78,000.00$ OUHSC
Int Med - Infectious Disease
PROCESS 340B ORDERS FOR
LAB/MEDICAL/RESEARCH SU
SOLE SOURCE
95
HEALTH RESEARCH ASSOCIA
70,200.00$ OUHSC
Offc Rsrch- VP for Research
CONSULTATION AND GRAN
PROFESSIONAL SERVICES SOLE SOURCE
96 JAGGAER LLC 164,567.30$ OUHSC
Purchasing Receiving and Sh
JAGGAER SPEND ANALYTICS
NON-PROFESSIONAL SERVIC
COMPETED
97
HURON CONSULTING SERVI
116,118.00$ OUHSC
OU Physicians Management
CONSULTING SERVICES
NON-PROFESSIONAL SERVIC
COMPETED
98 WARREN CAT 77,244.55$ OUHSC Section 13 Capital Projects
EMERGENCY GENERATOR F
EQUIPMENT COMPETED
99 PARATA SYSTEMS LLC 350,340.00$ OUHSC 1893 Pharmacy
ATP2-192 DISPENSING EQU
LAB/MEDICAL/RESEARCH EQ
COMPETED
100
PATTERSON DENTAL SUPPLY
140,005.99$ OUHSC
COD Growth & Developmen
PATTERSON PRIMESCAN
LAB/MEDICAL/RESEARCH EQ
COMPETED
101 NORMAN EMBASSY SUITES 74,812.50$ OUHSC Peds - Dev Behavioral Ped NSSBY SYMPOSIUM
CONFERENCE/SPECIAL EVEN
COMPETED
102
ECG MANAGEMENT CONSU
250,000.00$ OUHSC Health System Initiatives CONSULTING SERVICES
NON-PROFESSIONAL SERVIC
SOLE SOURCE
103 SYNTHEGO CORPORATION 200,019.00$ OUHSC
Biochemistry & Molecular B
GENOME LIBRARY
LAB/MEDICAL/RESEARCH SU
SOLE SOURCE
104
BECTON DICKINSON AND CO
77,342.40$ OUHSC Pharmaceutical Sciences
ACCURI CSAMPLER PLUS SO
LAB/MEDICAL/RESEARCH EQ
SOLE SOURCE
105 GRANT THORNTON LLP 275,000.00$ OUHSC
Capital Projects - HSC funde
ADVISORY/CONSULTING SE
NON-PROFESSIONAL SERVIC
SOLE SOURCE
106 ACTEON INC 54,280.00$ OUHSC Student Store
NEWTRON BOOSTER WITH
LAB/MEDICAL/RESEARCH SU
SOLE SOURCE
107
HUNTER MECHANICAL AND
369,000.00$ OUHSC
Maintenance and Construct
PURCHASE AND INSTALL OF
BUILDING GROUND IMPROV
COMPETED
108
SIGNAL COMMUNICATIONS
258,832.68$ OUHSC
CLASS ROOM TECHNOLOGY
AV PARTS AND LABOR
IT PRODUCT/SUPPLY/SERVIC
COMPETED
109
AMERICAN ELEVATOR COM
212,000.00$ OUHSC
Maintenance and Construct
ELEVATOR UNIT REMODELIN
BUILDING GROUND IMPROV
COMPETED
110
BECTON DICKINSON AND CO
190,351.13$ OUHSC Radiation Oncology FACSYMPHONY A1
LAB/MEDICAL RESEARCH EQ
SOLE SOURCE
111 STRATEDIGM INC 99,900.00$ OUHSC Core Labs
EON SPECTRA SYSTEM UPG
LAB/MEDICAL RESEARCH EQ
SOLE SOURCE
112
HUNTER MECHANICAL AND
525,000.00$ OUHSC
Maintenance and Construct
FY23-PURCHASE AND INSTA
BUILDING/GROUND IMPRO
COMPETED
113
GREENHOUSE BUILDERS LLC
93,565.00$ OUHSC
Grounds Main & Landscapin
FY23-GREENHOUSE MATER
BUILDING/GROUND IMPRO
COMPETED
114 HOME DEPOT PRO 132,800.00$ OUHSC Custodial Services
FY23 TENANT T380AMR AU
EQUIPMENT COMPETED
115 CADDELL & CO LLC 383,706.93$ OUHSC
Maintenance and Construct
FY23-REMODEL
BUILDING/GROUND IMPRO
COMPETED
116
AC OWEN CONSTRUCTION L
97,248.00$ OUHSC
Maintenance and Construct
FY23-OUTC FIRST FLOOR RE
BUILDING/GROUND IMPRO
COMPETED
117
VICTORY ENERGY OPERATIO
73,686.00$ OUHSC
Steam and Chilled Water Pl
FY23- VICTORY BOILER REPA
BUILDING/GROUND IMPRO
SS
118 REMI 56,600.30$ OUHSC Core Labs
REMI ULTIMATE 3000 NANO
LAB/MEDICAL/RESEARCH EQ
COMPETED
119
PHC CORPORATION OF NOR
101,955.00$ OUHSC Oncology Science 1 REAGENT
LAB/MEDICAL/RESEARCH SU
E&I
120 LI-COR INC 99,486.01$ OUHSC Oncology Science 1 EQUIPMENT EQUIPMENT SOLE SOURCE
121
APOGEE FLOW SYSTEMS LTD
183,610.00$ OUHSC Neurosurgery EQUIPMENT EQUIPMENT SOLE SOURCE
122 BLACKROCK NEUROTECH 69,700.00$ OUHSC Neurosurgery EQUIPMENT EQUIPMENT SOLE SOURCE
123 LEICA MICROSYSTEMS INC 59,919.93$ OUHSC Ophth - Research Basic EQUIPMENT EQUIPMENT SOLE SOURCE
124 BMG LABTECH INC 50,594.13$ OUHSC
Biochemistry & Molecular B
REAGENT
LAB/MEDICAL/RESEARCH SU
SOLE SOURCE
125
ALLIED ELEVATOR SERVICES
313,774.48$ OUHSC
Maintenance and Construct
ELEVATOR CONTROL REPLA
MAINTENANCE AGREEMEN
COMPETED
126 TRANE US INC 78,014.00$ OUHSC
Building 840 Research Parkw
CHILLER RENTAL LEASE/RENT EQUIPMENT COMPETED
127
AC OWEN CONSTRUCTION L
100,812.00$ OUHSC
Maintenance and Construct
OFFICE REMODEL
NON-PROFESSIONAL SERVIC
COMPETED
128
JOE COOPER CHEVROLET &
85,094.00$ OUHSC Fleet Services VEHICLE REPLACEMENTS
VEHICLES/TRANSPORTATIO
COMPETED
129 FUNDING SOURCES: SPONSORED PROJECTS (FEDERAL, STATE, OTHER GRANTS AND CONTRACTS) AND PRIVATE FUNDS
130
FISHER SCIENTIFIC COMPAN
59,295.00$ NORMN
OKLAHOMA GEOLOGICAL S
GEOLOGICAL ANALYZER EQUIPMENT SW401
131 A-G ASSOCIATES INC 503,612.00$ NORMN
SW PREVENTION CENTER-N
LOGISTICS SERVICES
CONFERENCE/SPECIAL EVEN
SOLE SOURCE
132
EVERGREEN TRAINING & DE
110,128.59$ NORMN
SW PREVENTION CENTER-N
CUSTOM TRAINING & DEV.
PROFESSIONAL SERVICES PROF SERVICES
133 JOB CONNECTION 52,800.00$ NORMN
NATL CTR DISABILITY EDUC
BEST CAMP ATTENDANCE
CONFERENCE/SPECIAL EVEN
SOLE SOURCE
134
MCKINSEY & COMPANY INC
700,000.00$ NORMN
SW PREVENTION CENTER-N
NASMHPD SUMMER MEETI
CONFERENCE/SPECIAL EVEN
SOLE SOURCE
135 BROOKNEY,GONDARA C 50,000.00$ NORMN
SW PREVENTION CENTER-N
TECH ASSISTANCE TO TRIBE
PROFESSIONAL SERVICES PROF SERVICES
136 KILIMPI ASSOCIATIONS LLC 50,000.00$ NORMN
SW PREVENTION CENTER-N
TECH ASSISTANCE TO TRIBE
PROFESSIONAL SERVICES PROF SERVICES
137
KIAMICHI TECHNOLOGY CEN
50,000.00$ NORMN
NATL CTR DISABILITY EDUC
TECHNICAL SERVICES TO TE
PROFESSIONAL SERVICES HIGHER ED ENTITY
138 KCR WELDING INC 102,450.00$ NORMN
ELEC & COMP ENG ARRC GR
HTD PLATEN MATERIAL RFQ
EQUIP NONCAP-GRANT PR
Q21313
139
PRAESUM COMMUNICATIO
60,000.00$ NORMN AGS ARRC GRANTS
RAPIDIO 4.1 SWITCH CORE
EQUIPMENT-FABRICATED-C
SA
140 GC MICRO CORPORATION 131,159.00$ NORMN
ELEC & COMP ENG ARRC GR
GC MICRO
EQUIPMENT-FABRICATED-C
SA
141 CAMPBELL SCIENTIFIC INC 63,590.55$ NORMN
OKLAHOMA CLIMATE SURV
WEATHER AND SOIL STATIO
EQUIP NONCAP-FABRICATE
SOLE SOURCE
142 CAMPBELL SCIENTIFIC INC 126,623.91$ NORMN
SCHOOL OF METEOROLOGY
FIVE LEVEL ATMOSPHERIC T
EQUIPMENT-GENERAL-CAP SOLE SOURCE
143
BOART LONGYEAR COMPAN
173,929.31$ NORMN GEOSCIENCES DEEP BORE DRILLING
LAB/MEDICAL/RESEARCH EQ
EXCEPTION
144
BOART LONGYEAR COMPAN
72,557.00$ NORMN GEOSCIENCES DEEP BORE DRILLING
LAB/MEDICAL/RESEARCH EQ
EXCEPTION
145
TRILION QUALITY SYSTEMS
99,740.00$ NORMN AME SPONSORED
ARAMIS OPTICAL STRAIN - I
EQUIPMENT INF.COMP
146 EDM NETWORK INC 85,790.00$ NORMN AME SPONSORED
EDMMAX 656W FAST WIRE
EQUIPMENT SOLE SOURCE
147 XOMETRY INC 175,476.87$ NORMN
ELEC & COMP ENG ARRC GR
ADVANCED PHASED ARRAY
EQUIPMENT SOLE SOURCE
148 UNCHAINED LABS LLC 194,675.00$ NORMN CBME SPONSORED
UNCHAINED LABS, UNCLE, P
EQUIPMENT SOLE SOURCE
149
NOVA BIOMEDICAL CORPOR
128,750.00$ NORMN CBME SPONSORED
BIOPROFILE FLEX 2 - RESEAR
EQUIPMENT SOLE SOURCE
150
MTS SYSTEMS CORPORATIO
360,454.00$ NORMN AME SPONSORED
AXIAL TORSIONAL TEST SYST
EQUIPMENT SOLE SOURCE
151 PROTEINSIMPLE 171,187.76$ NORMN CBME SPONSORED
COMPLETE IMAGED CAPILLA
EQUIPMENT SOLE SOURCE
152
ROCHE DIAGNOSTICS CORP
81,049.77$ NORMN CBME SPONSORED
ROCHE,CEDEX BIO,METABO
EQUIPMENT SOLE SOURCE
153
FISHER SCIENTIFIC COMPAN
71,071.02$ NORMN CBME SPONSORED
LAB PRODUCTS - FOR MAXQ
EQUIPMENT COMPETED
154 SILICON MECHANICS 224,249.00$ NORMN
ELEC & COMP ENG ARRC GR
SUPER SERVERS EQUIPMENT COMPETED
155
OKLA CANCER SPECIALISTS A
216,000.00$ OUHSC SCC Clinical Research
FORM ID 112710, ICA PEND
UNKNOWN AT THIS TIME SOLE SOURCE
156 MODERNEPIC LLC 603,000.00$ OUHSC Peds - Dev Behavioral Ped
PROFESSIONAL SERVICES PR
PROFESSIONAL SERVICES SOLE SOURCE
157
NORTHWEST PORTLAND AR
200,000.00$ OUHSC Peds - Dev Behavioral Ped
PROFESSIONAL SERVICES TO
PROFESSIONAL SERVICES SOLE SOURCE
158
CANON MEDICAL SYSTEMS
92,817.00$ OUHSC
MEDICAL IMAGING & RADIA
APLIO A550 ULTRASOUND S
LAB/MEDICAL/RESEARCH EQ
COMPETITVE
159 OU HEALTH PARTNERS INC 76,335.00$ OUHSC Peds - Genetics ICA - CASE MANAGEMENT
NON-PROFESSIONAL SERVIC
AFFILIATE
160 OU HEALTH PARTNERS INC 67,121.00$ OUHSC
Peds - Diabetes/Endocrinolo
ICA - DIAGNOSTIC SERVICES
PROFESSIONAL SERVICES AFFILIATE
161 10X GENOMICS INC 150,898.00$ OUHSC Neurosurgery
CHROMIUM SINGLE CELL RE
LAB/MEDICAL RESEARCH SU
SOLE SOURCE
162
GAUMARD SCIENTIFIC COM
275,618.66$ OUHSC FMC Research SPNSR HRSA
PATIENT SIMULATOR PACKA
LAB/MEDICAL/RESEARCH EQ
SOLE SOURCE
163
GAUMARD SCIENTIFIC COM
76,960.00$ OUHSC Peds - Neonate
SIMULATOR MANNEQUINS
EQUIPMENT SOLE SOURCE
164 FUNDING SOURCES: CONSTRUCTION PROJECTS (BONDS, GIFTS)
165
GUERRERO ELECTRICAL SER
307,921.00$ NORMN FAC MGMT UTILITIES
CONVERSION OF PHSC FROM
CONSTRUCTION COMPETED
166 RUDY CONSTRUCTION CO 87,000.00$ NORMN FAC MGMT PLANNING
REMOVE A SPECIFIED SECTI
CONSTRUCTION COMPETED
167 GLOBE CONSTRUCTION CO 337,567.00$ NORMN FAC MGMT PLANNING
705 LINDSEY MATERIAL MA
CONSTRUCTION COMPETED
168 BEST SOURCE 87,000.00$ NORMN FAC MGMT PLANNING CANCELLED CONSTRUCTION COMPETED
169
SUN CONSTRUCTION SERVIC
284,490.00$ NORMN FAC MGMT PLANNING
PROJECT 162-22 UNION 4TH
CONSTRUCTION COMPETED
$1,606,750.02,
7%
$16,038,653.10,
66%
$5,657,338.44,
23%
$1,103,978.00,
4%
TOTALPURCHASES
Educational
Non‐Educational
SponsoredProjects
ConstructionProjects
$802,394.78,
5%
$10,113,857.18,
64%
$3,898,588.78,
24%
$1,103,978.00,
7%
NORMANPURCHASES
Educational
Non‐Educational
SponsoredProjects
ConstructionProjects
$804,355.24,
9%
$5,924,795.92,
70%
$1,758,749.66,
21%
$‐ ,0%
OUHSCPURCHASES
Educational
Non‐Educational
SponsoredProjects
ConstructionProjects
$8,486,143.67,
35%
$15,920,575.89,
65%
COMPETITIVEVSSOLESOURCE
SoleSource
Competative
OUPURCHASESFORTHE4
TH
QUARTERENDEDJUNE30,2023
THE UNIVERSITY OF OKLAHOMA September 13, 2023
AGENDA ITEM 33
ISSUE: QUARTERLY FINANCIAL ANALYSIS – ALL
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
By request of the Board of Regents, the Health Sciences Center and Norman Campus
Statements of Net Position as of June 30, 2023, and Statements of Changes in Net Position for
the twelve months then ended are presented. The statements are unaudited and are presented for
management use only.
6/30/2023 6/30/2022
Assets
Unrestrictedcashandcashequivalents 617,387 614,311
Restrictedcashandcashequivalents 77,620 29,435
Accountsreceivable,net 124,906 127,931
LeaseReceivable 25,889 28,685
Inventoriesandsupplies,atcost 1,543 1,574
Loanstostudents,net 7,708 7,327
Depositsandprepaidexpenses 2,429 9,396
Endowmentinvestments 57,780 53,624
Investments 172,378 172,178
Investmentsinrealestate 2,025 2,025
NetOPEB 1,409 4,188
Capital
assets,net 599,982 586,725
TotalAssets 1,691,056 1,637,399
DeferredOutflows 85,910 84,174
Liabilities
Accountspayableandaccruedexpenses 66,249 92,345
Unearnedrevenue 7,373 6,817
Accruedinterestpayable 2,638 2,054
LeaseLiability 6,581 1,285
Depositsheldincustodyforothers 894 3,823
Accruedcompensatedabsences 32,609 31,125
Netpensionliability 247,961 164,036
TotalOPEBliability 111,742 109,533
Federalloansliability 7,447 7,585
Capital
leasepayable 12,169 13,840
Revenuebondspayable 167,319 123,880
TotalLiabilities 662,982 556,323
DeferredInflows 76,171 185,120
NetPosition
NetPosition 1,037,813 980,130
TotalNetPosition 1,037,813 980,130
OUHEALTHSCIENCESCENTER
STATEMENTSOFNETPOSITION
ASOFJUNE30,2023AND2022
UNAUDITED‐MANAGEMENT'SUSEONLY
($inthousands)
OperatingRevenue
s
6/30/2023 6/30/2022
Studenttuitionandfees(netofscholarshipallowances) 76,170 71,180
Patientcare 71,333 66,254
Pharmaceuticalsales 77,310 106,649
Federalgrantsandcontracts 109,863 106,587
Stategrantsandcontracts 91,837 81,916
Privategrantsandcontracts 235,168 334,251
Salesandservicesofeducationalactivities 2,141 1,734
Salesandservicesofauxiliaryenterprises:
SteamandChill 10,876 9,710
Other 45,359 56,184
Otherrevenues 23,127 25,288
Totaloperatingrevenues 743,184 859,753
OperatingExpenses
Compensationandbenefits 539,897 595,722
Contractualservices 106,596 117,723
Suppliesandmaterials 93,142 135,516
Depreciation 33,946 26,636
Utilities 19,762 16,967
Communication 6,011 5,162
Scholarships 4,792 9,351
Otherexpense 29,572 26,379
Totaloperatingexpenses 833,718 933,456
Operatingloss (90,534) (73,703)
NonoperatingRevenuesand(Expenses)
Stateappropriations 78,538 76,429
Federalgrantsandcontracts 1,243 6,003
Stateon‐behalfpayments 15,043 10,119
Privategifts 12,918 11,520
Interestonindebtedness (5,134) (5,012)
Investmentincome/loss 10,970 (4,150)
Endowmentincome 19,705 15,069
Netnonoperatingrevenuesand(expenses) 133,283 109,978
Incomebeforeotherrevenues,(expenses),gains,or(losses) 42,749 36,275
OtherRevenue,Expenses,GainsorLosses
Federalgrantsandcontractsforcapitalprojects ‐ 212
Stategrantsandcontracts
forcapitalprojects ‐ ‐
Stateappropriationsforcapitalprojects 4,846 5,296
Privategiftsforcapitalprojects 142 35
Stateschoollandfunds 3,998 3,998
AdditionstoPermanentEndowment 5,948 3,951
OUHPIcapitalization ‐ (107,601)
Totalotherrevenue,(expenses),gains,or(losses) 14,934 (94,109)
ChangeinNetPosition 57,683 (57,834)
OUHEALTHSCIENCESCENTER
STATEMENTOFREVENUES,EXPENSESANDCHANGESINNETPOSITION
FORTHETWELVEMONTHSENDINGJUNE30,2023
UNAUDITED‐MANAGEMENT'SUSEONLY
($inthousands)
6/30/2023 6/30/2022
Assets
Unrestricted cash and cash equivalents
249,797 262,274
Restricted cash and cash equivalents 115,211 87,221
Accounts receivable, net 106,628 101,986
Leases receivable
33,748
30,386
Inventories and supplies, at cost 2,618 2,515
Loans to students, net 8,536 10,244
Deposits and prepaid expenses 16,646 18,815
Endowment investments 111,830 115,128
Investments 17,817 18,696
Investments in real estate 220 220
Net OPEB 1,553 4,521
Capital assets, net 1,830,582 1,855,429
Right to use assets, net 12,501 14,521
Subscription assets, net 11,134 -
Total Assets 2,518,819 2,521,956
Deferred Outflows 146,639 92,923
Liabilities
Accounts payable and accrued expenses 66,997 55,549
Accrued interest payable 18,457
19,224
Deposits held in custody for others 4,451
4,146
Accrued compensated absences 32,103 30,687
Retirement plan liability 5,819
5,819
Net pension liability 335,556
181,520
Total OPEB liability 158,171
158,171
Unearned revenue 60,505 56,393
Federal loans liability 5,825
7,504
Other financing arrangements 37,854
41,745
Revenue bond payable 1,013,657
1,057,325
Leases payable 12,746 14,495
Subscriptions payable 9,062 -
Total Liabilities 1,761,204 1,632,578
Deferred Inflows 112,054 227,650
Net Position
Net Position 792,200 754,651
Total Net Position 792,200 754,651
UNIVERSITY OF OKLAHOMA - NORMAN CAMPUS
STATEMENTS OF NET POSITION
AS OF JUNE 30, 2023 AND 2022
UNAUDITED - MANAGEMENT USE ONLY
($ in thousands)
6/30/2023 6/30/2022
Operating Revenues
Student tuition and fees (net of scholarship allowances) 389,789 379,340
Federal grants and contracts 162,082 146,843
State grants and contracts 82,796 56,694
Private grants and contracts 10,131 13,528
Sales and services of auxiliary enterprises:
Housing and food service revenues
75,420 69,839
Net athletic revenues 119,290 123,394
Other 35,393 31,078
Other revenues 45,031 65,588
Total operating revenues 919,932 886,304
Operating Expenses
Compensation and benefits 605,675
535,542
Contractual services 198,041
180,534
Supplies and materials 53,014 41,947
Depreciation and amortization 86,161 77,907
Utilities 48,969 43,179
Communication 5,821 9,569
Scholarships 56,602 75,286
Travel 30,046
20,602
Other expenses 90,430 52,286
Total operating expenses 1,174,757 1,036,852
Operating gain/(loss) (254,825) (150,548)
Nonoperating Revenues and (Expenses)
State appropriations 122,109 118,503
State on-behalf payments 17,546 10,089
Federal grants and contracts 29,898 87,779
State grants and contracts 14,521 14,553
Private gifts 66,962
49,197
Interest on indebtedness (33,076) (22,982)
Investment income 3,003 (5,299)
Endowment income 20,959 20,175
Net nonoperating revenues and (expenses) 241,922 272,015
Income before other revenues, (expenses), gains, or (losses) (12,903) 121,467
Other Revenue, Expenses, Gains or Losses
State appropriations for capital projects
40,000 10,000
Private gifts for capital assets 13,841 5,790
State school and land funds 9,911 9,427
On-behalf payments for OCIA capital leases 5,064
5,058
Gain(loss) on disposal of fixed assets (18,968) (902)
Additions to permanent endowments 604 33,876
Total other revenue, (expenses), gains, or (losses) 50,453 63,249
Change in Net Position 37,549 184,716
UNIVERSITY OF OKLAHOMA - NORMAN CAMPUS
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION
FOR THE TWELVE MONTHS ENDING JUNE 30, 2023 AND 2022
UNAUDITED - MANAGEMENT'S USE ONLY
($ in thousands)
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 1
ISSUE: REVISIONS TO CU FACULTY HANDBOOK – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents approve revisions to the
Cameron University Faculty Handbook.
BACKGROUND AND/OR RATIONALE:
Cameron has reviewed its Faculty Handbook for relevant revisions.
The review prompted revisions in several areas. The proposed revisions fall into one
of the following categories:
• Modifying language and titles under Equal Opportunity Policy and section 5.2
Policies Concerning Discrimination
• Clarifying that the Board of Regents approves promotions in rank for tenured
faculty
• Modifying the chair’s role in the post-tenure review process
• Clarifying that termination was referring to “before the end of the period of
appointment” in section 4.9.3 and 4.9.4
• Adding section 5.1.1 Oklahoma Ethics Rules
• Clarifying where information on consensual relationships is addressed
• Clarifying the President’s involvement in Faculty Handbook amendments
• Deleting the Long Range Planning Committee
• Revising the membership for the Curriculum Committee, Developmental
Education Assessment Committee, President’s Strategic Planning Committee
and Teaching and Learning Committee
• Revising the membership and duties of the General Education Committee and
Institutional Assessment Committee
• Revising the duties of the Intercollegiate Committee for Gender Equity,
Diversity and Inclusion
The revised Faculty Handbook including the Table of Contents, references, and
formatting will be updated upon Board approval. The Office of Legal Counsel has reviewed the
proposed revisions.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 2
ISSUE: CONTRACTS AND GRANTS – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents ratify the awards submitted
with this agenda item.
Award Title Grantor Award Period Award Amount
Strengthening CU: U.S. Dept. of 10/01/23 - 09/30/24 $ 450,000
Providing Non-academic Education
Support to Increase
Student Success Services
Student Support U.S. Dept. of 09/01/23 - 08/31/24 $ 460,680
Services Education
Upward Bound U.S. Dept. of 09/01/23 - 08/31/24 $ 366,867
Education
Talent Search U.S. Dept. of 09/01/23 - 08/31/24 $ 417,727
Program Education
BACKGROUND AND/OR RATIONALE:
In accordance with Board policy, a list of awards and/or modifications in excess of
$250,000 or that establish or make policy for the University, or that otherwise involve a
substantial or significant service to be performed by the University are shown below.
Strengthening CU: Providing Non-academic Support to Increase Student Success:
Grantor: U.S. Department of Education
Award Period: 10/1/23 - 09/30/24 $ 420,975
Performance Period: 10/1/20 - 09/30/25 $ 2,064,296
Remainder: 10/1/24 - 09/30/25 $ 388,131
Program Purpose: This program will create a Student Enrichment Center (SEC) that assists at-
risk students with basic university requirements, and serves to motivate students toward the
successful completion of their post-secondary educations. The goals of the SEC are to increase
persistence rates and completion rates for first-time full-time degree seeking students and
transfer first-time at the institution full-time degree seeking students, provide at least 120 at-risk
students a work-based learning experience aligned with in-demand industry sectors, and provide
personal financial literacy, understanding, and responsibility support for at least 400 at-risk
students.
CAMERON UNIVERSITY September 13, 2023
Key services provided by the program include:
• Support for at-risk students by providing referrals for additional support needs as well as
follow-up to those referrals
• Being a liaison between at-risk student and academic advisor
• Identify work-based experiences either on-campus or in the community of Southwest
Oklahoma
• Financial literacy workshops
• Personal financial counseling to assist in building personal financial understanding and
responsibility
Student Support Services:
Grantor: U.S. Department of Education
Award Period: 09/01/23 - 08/31/24 $ 460,680
Performance Period: 09/01/20 - 08/31/25 $ 2,303,400
Remainder: 09/01/24 - 08/31/25 $ 460,680
Program Purpose: The Student Support Services (SSS) program provides opportunities for
academic development, assists students with basic university requirements, and serves to
motivate students toward the successful completion of their post-secondary educations. The SSS
program may also provide grant aid to current SSS participants who are receiving Federal Pell
Grants. The goal of SSS is to increase retention and graduation rates of its participants and
facilitate the process of transition from one level of higher education to the next.
Services provided by the program include:
• Instruction in basic study skills
• Tutorial services
• Academic, financial, or personal counseling
• Assistance in securing admission and financial aid for enrollment in four-year
institutions, graduate and professional programs
• Information about career options
• Mentoring
• Special services for students with limited English proficiency
• Direct financial assistance (grant aid) to current SSS participants who are receiving
Federal Pell Grants
Upward Bound:
Grantor: U.S. Department of Education
Award Period: 09/01/23 - 08/31/24 $ 366,867
Performance Period: 09/01/22 - 08/31/27 $ 1,834,335
Remainder: 09/01/24 - 08/31/27 $ 1,100,601
Program Purpose: Upward Bound provides fundamental support to participants in their
preparations for university entrance. The program provides opportunities for participants to
succeed in pre-universities performance and ultimately in higher education pursuits. Upward
CAMERON UNIVERSITY September 13, 2023
Bound serves high school students preparing to enter postsecondary education who come from
low-income families or from families in which neither parent holds a bachelors degree. The goal
of Upward Bound is to increase the rates at which participants enroll in and graduate from
institutions of postsecondary education. All Upward Bound projects must provide instruction in
math, laboratory science, composition, literature, and foreign language.
Program services include:
• Instruction in reading, writing, study skills, and other subjects necessary for success in
education beyond high school
• Academic, financial, or personal counseling
• Exposure to academic programs and cultural events
• Tutorial services
• Mentoring programs
• Information on postsecondary education opportunities
• Assistance in completing university entrance and financial aid applications
• Assistance in preparing for university entrance exams
• Work study positions to expose participants to careers requiring a postsecondary degree
Talent Search/Open Doors:
Grantor: U.S. Department of Education
Award Period: 09/01/23 - 08/31/24 $ 417,727
Performance period: 09/01/21 - 08/31/26 $ 2,088,635
Remainder: 09/01/24 - 08/31/26 $ 835,454
Program Purpose: The Talent Search/Open Doors program identifies and assists individuals
from disadvantaged backgrounds who have the potential to succeed in higher education. The
program provides academic, career, and financial counseling to its participants and encourages
them to graduate from high school and continue on to the postsecondary schools of their
choosings. Talent Search also serves high school dropouts by encouraging them to re-enter the
educational system and complete their educations. The goal of Talent Search is to increase the
number of youth from disadvantaged backgrounds who complete high school and enroll in the
postsecondary education institutions of their choosings.
Services provided by the program:
• Academic, financial, career or personal counseling including advice on entry or re-entry
to secondary or post-secondary programs
• Career exploration and aptitude assessment
• Tutorial services
• Information on postsecondary education
• Exposure to university campuses
• Information on student financial assistance
• Assistance in completing university admissions and financial aid applications
• Assistance in preparing for university entrance exams
• Mentoring programs
• Special activities for sixth, seventh and eighth graders
• Workshops for the families of participants
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 3
ISSUE: AUDIT AND COMPLIANCE SERVICES – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents:
I. Reappoint the public accounting firm of FORVIS, LLP (formerly BKD, LLP) to
serve as the auditor for the University’s Financial and Uniform Grant Guidance
Compliance audits for the year ending June 30, 2023, for a fee not to exceed
$66,500;
II. Reappoint the public accounting firm of FORVIS, LLP (formerly BKD, LLP) to
serve as the auditor for the University’s KCCU-FM General Purpose Financial
Audit ending June 30, 2023, for a fee of $12,200; and
III. Authorize the President or his designee to execute the engagement of this firm for
these services for the fiscal year ended June 30, 2023, the third year of their five-
year proposal.
BACKGROUND AND/OR RATIONALE:
At the beginning of 2021, the Board of Regents selected the public accounting firm of
BKD, LLP (currently FORVIS, LLP) to provide audit and compliance services for five fiscal
years (renewable each year) beginning with the fiscal year ended June 30, 2021. The firm has
agreed to provide the third year of services to the University.
Pursuant to the FORVIS, LLP audit and compliance service proposals, total fees for
FY23 amount to $78,700, an increase of $6,800 (8.73%) from FY22.
Funding has been identified and is available and budgeted within the respective operating
budgets.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 4
ISSUE: ACADEMIC AND ADMINISTRATIVE PERSONNEL ACTIONS – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents approve the personnel actions
listed. An executive session pursuant to Section 307B.1. of the Open Meeting Act may be
proposed.
APPOINTMENT(S):
Kabir, Ehsanul, Ph.D., Assistant Professor, tenure track, Department of Chemistry, Physics and
Engineering, annualized rate of $70,000 for 9 months paid over 12 months, effective August 3,
2023.
Nash, Justin, Ph.D., Assistant Professor, tenure track, Department of Agriculture, Biology and
Health Sciences, annualized rate of $46,000 for 9 months paid over 12 months, effective August
3, 2023.
White, Stephanie, Ph.D., Assistant Professor, tenure track, Department of Psychology,
annualized rate of $46,000 for 9 months paid over 12 months, effective August 3, 2023.
Williams, Joe, Ph.D., Assistant Professor, tenure track, Department of Psychology, annualized
rate of $46,000 for 9 months paid over 12 months, effective August 3, 2023.
RESIGNATION(S) AND NON-REAPPOINTMENT(S):
Calix, Shaun, Associate Professor, Department of Psychology, July 26, 2023.
Huck, Jami, Instructor, Department of Education, July 26, 2023.
Rose, Justin, Assistant Professor, Department of Social Sciences, July 26, 2023.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 5
ISSUE: RATIFICATION—SCIENCES COMPLEX ROOF STORM DAMAGE
REPAIR – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents ratify the interim approval
given per the Board Bylaws for an emergency expenditure for roof repairs for damage incurred
during a hail storm on June 15, 2023, on the Lawton campus. The total amount for services from
Clayco Industries Inc, DBA Ford Roofing is $775,991.00.
BACKGROUND AND/OR RATIONALE:
The roof of the Science Complex was damaged during a hail storm on June 15, 2023.
Due to the timing of the incident and its relation to the beginning of the fall semester, it was
necessary to begin repair work as expeditiously as possible. It was also necessary to obtain
imterim approval to proceed with the project prior to the September Board meeting. Interim
approval for the expenditure was given by the Chair, Vice Chair, and CU Liaison.
An insurance claim has been filed with the Risk Management division within the
Office of Management and Enterprise Services (OMES) for the State of Oklahoma. Claim
processing is ongoing at this time.
CAMERON UNIVERSITY September 13, 2023
1
AGENDA ITEM 6
ISSUE: BOARD OF REGENTS’ POLICY — 3.6 POLICY MANAGEMENT POLICY
ACTION PROPOSED:
President McArthur recommends the Board of Regents approve the inclusion of the
Policy Management Policy in the Regents’ CU/RSU Policy Manual.
BACKGROUND AND/OR RATIONALE:
Regents’ Policy 3.6 Policy Management Policy outlines requirements for the
management of policies at the Cameron University Campus along with the Board of Regents
Policy Manual for Cameron University and Rogers State University. The Board of Regents
adopted the Policy Management Policy (“Policy”) on September 11, 2019; however, the Policy
was included only in the University of Oklahoma Regents’ Manual. As a result of this omission,
the Policy Management Office is unable to extend sufficient resources to Cameron University
(“CU”) and Rogers State University (“RSU”). As changes to many CU/RSU policies, most
notably the policies in the CU/RSU Regents’ Manual, must be approved by the Board of
Regents, the Policy Management Office is the appropriate office to exercise procedural
oversight. The Policy Management Office ensures that Board policies are aligned across
institutions where appropriate and that the policies of all three institutions are updated
simultaneously when necessary.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
3 . 6 — P O L I C Y
M A N A G E M E N T
P O L I C Y
(A) Title & Purpose. This Policy will be known as the “Policy Management Policy.” Its purpose will
be to standardize Policy development, management, and review and revision processes across the
University.
(B) Definitions. For the purposes of the Policy Management Policy only, the following definitions
apply:
(1) “Academic Department” means an academic or research unit, center, or institute within a
College. An Academic Department is usually administered by a director, chair, or like
person who in turn reports to the College’s dean. In certain instances, an academic or
research center or institute reports directly to a Vice President for Academic Affairs. Such
an academic or research center or institute constitutes an Academic Department for the
purposes of the Policy Management Policy.
(2) “Affected Party” means a group of people (such as students, faculty, or staff) or a designated
representative of a Campus, College, Operational or Academic Department, or Operational
Unit that stands to be affected by the proposed Policy or Policy revisions. For clarity, the
Vice President for Finance is an Affected Party for any Policy involving the University’s
finances and each University’s Vice President for Academic Affairs is an Affected Party
for any Campus Policy.
(3) “Approval Authority” means the position(s) responsible for final approval and enactment of
a Policy. The Approval Authorities for each type of Policy are as follows:
(a) Board of Regents Policy is the Board of Regents;
(b) University Policy is the President of the University or the appropriate committee or
individual identified in a Board of Regents Policy;
(c) Campus Policy is the Vice President for Academic Affairs for Policies that are
primarily academic in nature; the appropriate executive officer for Policies that are
primarily operational in nature; or the appropriate committee or individual identified in a
Board of Regents Policy;
(d) College Policy is the Dean of the College;
(e) Operational Department Policy is the senior/vice president or equivalent individual in
charge of the Operational Department;
(f) Academic Department Policy is the director or equivalent individual tasked with
administering the Academic Department; and
(g) Operational Unit Policy is the director or equivalent individual in charge of the
Operational Unit.
(4) “Board of Regents” means the Board of Regents governing The University of Oklahoma,
Cameron University, and Rogers State University.
(5) “Campus” means one of the campuses of the University.
(6) “College” means an academic division of the University administered by a dean who in turn
reports to the Vice President of Academic Affairs for either the Cameron University or
Rogers State University.
(7) “Exigent Circumstances” means a documented and justified emergency that can be clearly
and reasonably articulated.
(8) “Interim Policy” means a temporary Policy not subject to the normal policy development
and approval process by reason of Exigent Circumstances.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(9) “Interim Revision” means a temporary Policy revision not subject to the normal policy
revision process by reason of Exigent Circumstances.
(10) “Operational Department” means a non-academic division of the University responsible for
some part of the University’s operation and which is directly overseen by a senior/vice
president or similar University official who in turn reports to the University’s president.
(11) “Operational Unit” means a non-academic division or office of an Operational Department
responsible for some part of the University’s operation and which is directly overseen by a
director or similar University official who in turn reports to the head of the Operational
Department within which the Operational Unit is housed. A unit or program not academic in
nature is an “Operational Unit” for the purposes of the Policy Management Policy.
(12) “Policy” means a documented set of general principles or standards that guide individual or
group actions or processes. This definition excludes operational processes necessary to
implement a policy; protocols that govern routine, discretionary matters, such as dress
codes, internal filing guidelines, etc.; or procedural standards that govern the workings of a
body, such as bylaws.
(13) “Policy Manager” means the Director of Policy Management designated by the Board of
Regents to implement and oversee the Policy Management Policy.
(14) “Primary Contact” means the individual designated by the appropriate Responsible Office
to aid in the creation and revision of a Policy or Interim Policy.
(15) “Responsible Office” means the College, Operational Department, Academic Department,
or Operational Unit or other body in charge of implementing and overseeing a particular
Policy.
(16) “University” means the Cameron University or Rogers State University, including all
campuses and subparts.
(C) Policy Development & Approval Process. The development and approval of all University
Policies must follow this process, which will be overseen by the Policy Manager:
(1) After the need for a new Policy is determined, the Responsible Office will appoint a Primary
Contact from the Responsible Office.
(2) The Primary Contact will complete the cover sheet detailing the information listed in
paragraph (F)(1) and provide such cover sheet to the Policy Manager. The Primary Contact
will provide subject-matter expertise throughout the development and approval process. The
Primary Contact will also be responsible for drafting and making any necessary revisions to
the Policy during the development and approval process.
(3) The Policy Manager will work with the Primary Contact to identify all Affected Parties. The
Policy Manager will contact the designated representative(s) of each Affected Party, obtain
and coordinate their review and comment on the proposed Policy, and seek the advice of the
Office of Legal Counsel, as necessary. The Policy Manager will also provide the Primary
Contact with guidance throughout the development and approval process. The Policy
Manager will work together with the Primary Contact to determine how often the Policy
should be reviewed.
(4) Once the proposed Policy is completed, the Policy Manager will forward the final Policy to
the Approval Authority for review and signature. No Policy promulgated after the effective
date (paragraph (K) below) of the Policy Management Policy will be effective until it has
gone through the above development and approval process, including approval and signature
by the appropriate Approval Authority.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(D) Policy Management.
(1) Policy Manager Duties. After a Policy is approved, the Policy Manager will be responsible
for uploading the Policy into the online policy repository and maintaining such repository.
The Policy Manager will also maintain a backup calendar documenting when the Policy
must next be reviewed.
(2) Responsible Office Duties. The Responsible Office will be responsible for implementing
and overseeing the Policy, including educating the University community on the Policy. The
Responsible Office will hold primary responsibility for maintaining the primary calendar
documenting the Policy’s next review and for conducting periodic reviews. The Responsible
Office will also maintain an up-to-date inhouse copy of the Policy.
(E) Policy Review & Revision.
(1) Periodic Review Process. Each Policy must undergo periodic reviews to determine the
Policy’s continued validity and necessity and whether any revisions are necessary.
The Responsible Office is responsible for initiating and conducting such periodic
reviews. Periodic reviews will take the following form:
(a) The Responsible Office will appoint a Primary Contact who will initiate the review and
revision process by contacting the Policy Manager. The Primary Contact will provide
subject-matter expertise throughout the review and revision process. The Primary
Contact will also be responsible for making any necessary revisions to the Policy during
the review and revision process.
(b) The Policy Manager will work with the Primary Contact to identify all Affected Parties.
The Policy Manager will contact the designated representative(s) of each Affected Party,
obtain and coordinate their review and comment on the Policy under review, and seek
the advice of the Office of Legal Counsel, as necessary. The Policy Manager will also
provide the Primary Contact with guidance throughout the review and revision process.
(c) Once the review and revision process is completed, if revisions are made to the Policy,
the Policy Manager will forward the revised Policy to the Approval Authority for review
and signature. If no revisions are made, the Policy need not be submitted to the
Approval Authority. No revisions made to any Policy after the effective date of the
Policy Management Policy will be effective until such revisions have gone through the
periodic review process, including approval and signature by the Approval Authority.
(2) Minor Revisions. Minor revisions that do not affect the scope or intent of the original Policy,
such as corrections of grammatical or typographical errors, or minor revisions that clarify
without changing a Policy may be made by the Responsible Office at any time and do not
require formal approval by the Approval Authority or input by Affected Parties. The
Responsible Office must involve the Policy Manager prior to making any minor revisions.
When such minor revisions are made to a Policy, the Responsible Office is required to notify
the Policy Manager of such revisions and provide the Policy Manager with a copy of the
revised Policy for uploading into the online policy repository. The Responsible Office will
maintain an inhouse copy of the revised Policy.
(3) Substantive Revisions. Substantive revisions require Policy Manager involvement, input
from Affected Parties, and approval by the Approval Authority as outlined in paragraph
(E)(1) above.
(F) Policy Documentation.
(1) Policy Cover Sheet. The Policy cover sheet shall contain the following information:
(a) The level of the Policy in the policy hierarchy (paragraph (G) below);
(b) The Approval Authority;
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(c) The Responsible Office;
(d) The reason for the Policy;
(e) A brief description of the Policy; and
(f) The frequency of review.
(2) Policy Information. At the end of each Policy, the following information shall be noted in a
parenthetical:
(a) The level of the Policy in the policy hierarchy (paragraph (G) below);
(b) The Approval Authority and approval date;
(c) The Responsible Office;
(d) The date of the last review; and
(e) The date of the next review.
(G) Policy Hierarchy. The Policy maintained in the online policy repository is the authoritative
version and takes priority over any other Policy version. Policies will take the following priority from
highest to lowest:
(1) Federal or state constitution, statute, regulation, or rule;
(2) State Regents’ Policy;
(3) Board of Regents Policy (these usually provide organizational detail or high-level guiding
principles for the University as a whole);
(4) University-wide Policy (these govern the University as a whole, involving topics generally
applicable to the entire University instead of topics unique to a portion of the University);
(5) Campus-wide Policy (these govern needs unique to a particular Campus);
(6) College or Operational Department Policy (these govern needs unique to a particular
College or Operational Department); and
(7) Academic Department or Operational Unit Policy (these govern needs unique to a particular
Academic Department or Operational Unit).
(H) Policy Conflict Resolution Process. In the event of a conflict between two or more Policies, the
following process, which will be overseen by the Policy Manager, will be followed:
(1) If the Policies are on different levels within the Policy Hierarchy (paragraph (G) above), the
subordinate Policy is void and will need to be revised or removed. In rare instances, the
higher level policy may need to be revised to provide for an exception or other modification.
(2) If the Policies are on the same level within the Policy Hierarchy (paragraph (G) above), the
following procedure will apply:
(a) The Responsible Officers for the Policies in question will meet with the Policy Manager
to resolve the conflict;
(b) If the Responsible Officers are unable to resolve the conflict:
(i) The conflict will be resolved by the Approval Authority if the Polices are subject to
the same Approval Authority; or
(ii) The conflict will be resolved by the next highest Approval Authority if the Polices
are not subject to the same Approval Authority.
(3) Whether two or more Policies conflict shall be determined by the Approval Authority with
the advice and consent of the Policy Manager.
(I) Interim Policies & Interim Revisions. Circumstances may arise that require immediate action.
The following will govern Interim Policies when Exigent Circumstances are present:
(1) Interim Policy Development & Approval & Interim Revision Processes. When Exigent
Circumstances create the need for an Interim Policy or an Interim Revision to an existing
Policy, such Interim Policy or Interim Revision need not go through the policy development
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
and approval or periodic review processes (paragraphs (C) and (E)(1) above). The process
for implementation of an Interim Policy or an Interim Revision is as follows:
(a) After Exigent Circumstances are identified, the Responsible Office will appoint a
Primary Contact from the Responsible Office.
(b) The Primary Contact will complete the Interim Policy/Interim Revision Cover Sheet to
include the information listed in paragraph (I)(3)(a) below and provide such cover sheet
to the Policy Manager. The Primary Contact will provide subject-matter expertise
throughout the Interim Policy or Interim Revision approval process.
(c) The Policy Manager will submit the cover sheet to the appropriate executive officer who
will determine whether Exigent Circumstances in fact exist. Upon such a determination,
the Policy Manager and Primary Contact will work together to draft the Interim Policy
or make the Interim Revisions with the Primary Contact primarily responsible for the
substantive drafting work. The Policy Manager will provide the Primary Contact with
guidance throughout the drafting process.
(d) Once the Interim Policy or Interim Revision is completed, the Policy Manager will
forward the Interim Policy to the appropriate Approval Authority for review and
signature. No Interim Policy or Interim Revision promulgated after the effective date the
Policy Management Policy will be effective until it has gone through the Interim Policy
development and approval or Interim Revision process, including approval and signature
by the appropriate Approval Authority.
(2) Interim Policy Management. Interim Policies shall be managed in accordance with
paragraph (D) above.
(3) Interim Policy Documentation.
(a) Interim Policy/Interim Revision Cover Sheet. The Interim Policy/Interim Revision
Cover Sheet shall contain the following information:
(i) The level of the Interim Policy or the Policy being revised in the policy hierarchy
(paragraph (G) above);
(ii) The Responsible Office;
(iii) The Exigent Circumstances necessitating the Interim Policy or Interim Revision;
and
(iv) A brief description of the Interim Policy or Interim Revision.
(b) Policy Information. Interim Policies shall contain the following information at the end of
the Interim Policy:
(i) The level of the Interim Policy in the policy hierarchy (paragraph (G) above);
(ii) The approval date;
(iii) The Responsible Office; and
(iv) The date of the 6-month review required under paragraph (I)(5) below.
(4) Interim Policy Conflict & Resolution. Interim Polices are subject to the conflict and
resolution process outlined in paragraph (H) above.
(5) Interim Policy/Interim Revision Review. If the Interim Policy is a new Policy, the Interim
Policy must undergo the Policy development and approval process outlined in paragraph (C)
above. If an Interim Revision is made to an existing Policy, the Interim Revision must
undergo the periodic review process outlined in paragraph (E)(1) above. The appropriate
process shall commence no later than six months after the approval date of the Interim
Policy or Interim Revision. The Responsible Office will hold primary responsibility for
ensuring the Policy timely undergoes the appropriate process. The Policy Manager will
ensure compliance with this process. Absent reasonable justification, failure to timely begin
the development and approval process or the periodic review process will render the Interim
Policy or Interim Revision void.
REGENTS’ POLICY MANUAL
SECTION 3—GENERAL POLICIES
(J) Policy Repository & Numbering. The Policy Manager will be responsible for maintaining the
online policy repository and keeping the University’s Policies in a uniform format. This includes devising
and implementing a uniform numbering system for all University Policies. To guide this uniform
numbering system, University Policies will take the following numbers based upon their subject matter,
as laid out in the Board of Regents Policy Manual:
(1) Administration—1,
(2) Academics—2,
(3) General Policies—3,
(4) Finance & Management—4,
(5) Student Affairs & University Community—5,
(6) Athletics—6,
(7) University Development—7, and
(8) Research & Compliance—8.
(K) Effective Date. The effective date of the Policy Management Policy is three months after the date
the Board of Regents appoints the Policy Manager. The Policy Management Policy shall apply to any
Policy approved, revised, or reviewed after the effective date of the Policy Management Policy. Policies
adopted prior to the effective date of the Policy Management Policy shall remain official Policies and will
continue to have force and effect.
(RM, 9-11-19, p. 36721)
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 7
ISSUE: ACADEMIC CALENDAR 2024-2025 – CU
ACTION PROPOSED:
This item is reported for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The Oklahoma State Regents for Higher Education authorize the President to approve
the institution’s academic calendar each year. The calendar is then submitted to the State Regents
by December 1 prior to the summer semester to which the proposed calendar applies. The attached
academic calendar is for information only and will be submitted to the State Regents.
Revised September 2021
State Regents’ Policy 3.18
OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION
Return by December 1, 2023 to [email protected]
Institution: Cameron University
ACADEMIC CALENDAR FOR 2024-2025
NOTE: All schedules should include final exams
Summer 2024 Session:
Semester (8-week session) (begins and ends) 5/22/2024 through 7/22/2024
1st 4-week session (begins and ends) 5/22/2024 through 6/20/2024
2nd 4-week session (begins and ends) 6/21/2024 through 7/22/2024
Please list dates of all holidays/breaks (no classes)
MEMORIAL DAY 5/27/2024
JUNETEENTH 6/19/2024
INDEPENDENCE DAY 7/4/2024
Summer Commencement date (if applicable) 5/9/2025
Academic Calendar 2024-2025
Page 2
State Regents’ Policy 3.18
Fall 2024 Semester:
16-week Semester (begins and ends) 8/19/2024 through 12/13/2024
1st 8-week session (begins and ends) 8/19/2024 through 10/16/2024
2nd 8-week session (begins and ends) 10/17/2024 through 12/13/2024
Please add any additional short-term sessions offered at your institution (if applicable):
(Please note the specific length of the short term session in the shaded boxes)
12-week session (begins and ends) 9/17/2024 through 12/13/2024
Please list dates of all holidays/breaks (no classes)
LABOR DAY 9/2/2024
FALL BREAK 10/10/2024 through 10/11/2024
THANKSGIVING BREAK 11/27/2024 through 11/29/2024
Fall Commencement date (if applicable) 5/9/2025
Academic Calendar 2024-2025
Page 3
State Regents’ Policy 3.18
Spring 2025 Semester:
16-week Semester (begins and ends) 1/13/2025 through 5/9/2025
1st 8-week session (begins and ends) 1/13/2025 through 3/10/2025
2nd 8-week session (begins and ends) 3/11/2025 through 5/9/2025
Please add any additional short-term sessions offered at your institution (if applicable):
(Please note the specific length of the short term session in the shaded boxes)
12-week session (begins and ends) 2/10/2025 through 5/9/2025
Please list dates of all holidays/breaks (no classes)
MARTIN LUTHER KING 1/20/2025
SPRING BREAK 3/17/2025 through 3/21/2025
***Note: Spring Break should be scheduled for the-week that encompasses the third Wednesday in
March***
Spring Commencement date (if applicable) 5/9/2025
Alternative Schedules (please describe any alternative schedules not already indicated above)
Intersessions (classes that meet between regularly scheduled semesters or that meet between summer session
and fall semester, between fall semester and spring semester, or between spring semester and summer
session):
Fall 2024 Intersession
(between summer 2024 and fall
2024)
Spring/Winter 2024-2025 Intersession
(between fall 2024 and
spring 2025)
Summer 2025 Intersession
(between spring 2025 and
summer 2025)
Intersession begins
07/23/2024
12/16/2024
05/05/2025
Intersession ends
08/09/2024
01/10/2025
05/20/2025
Academic Calendar 2024-2025
Page 4
State Regents’ Policy 3.18
Summer 2024 (if applicable):
Final add date 8-week classes 5/29/2024
Final drop date 8-week classes: 5/29/2024
Final add date first 4-week classes: 5/24/2024
Final drop date first 4-week classes: 5/24/2024
Final add date 2nd 4-week classes: 6/25/2024
Final drop date 2nd 4-week classes: 6/25/2024
Fall 2024:
Final add date 16-week classes: 8/26/2024
Final drop date 16-week classes: 8/30/2024
Final add date 1st 8-week classes: 8/23/2024
Final drop date 1st 8-week classes: 8/23/2024
Final add date 12-week classes: 9/23/2024
Final drop date 12-week classes: 9/25/2024
Final add date 2nd 8-week classes: 10/23/2024
Final drop date 2nd 8-week classes: 10/23/2024
Spring 2025:
Final ad d date 16-week classes: 1/21/2025
Final drop date 16-week classes: 1/27/2025
Final add date 1st 8-week classes: 1/17/2025
Final drop date 1st 8-week classes: 1/17/2025
Final add date 12-week classes: 2/14/2025
Final drop date 12-week classes: 2/18/2025
Final add date 2nd 8-week classes: 3/24/2025
Final drop date 2nd 8-week classes: 3/24/2025
Signature of President ___________________________________________Date Click here to enter a
date.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 8
ISSUE: ANNUAL INVESTMENT REPORT – CU
ACTION PROPOSED:
This report is presented for information and discussion only. No action is required.
BACKGROUND AND/OR RATIONALE:
The annual report of investment activity for Cameron University is hereby submitted.
Cameron University’s temporary idle cash is invested in accordance with Section 4.1 of the
CU/RSU Regents’ Policy Manual. All available operating and capital funds are invested with
the Oklahoma State Treasurer’s OK Invest Program. In addition to operating and capital funds
invested in the OK Invest Program, the University has a self-insured employee life insurance
program in which claims over $75,000 are ceded to an insurance company. Funds related to this
life insurance program are used for payments to beneficiaries and a rate stabilization reserve.
These funds are held in interest-bearing accounts by the plan’s administrator.
During the fiscal year ending June 30, 2023, on an average invested balance of
$7,595,991 for all funds invested, Cameron University earned a total of $187,472 in interest,
compared to an average invested balance of $8,399,431 with $117,053 earned in interest in fiscal
year 2022. The average annual rate of return for fiscal year 2023 was 2.47 percent.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 9
ISSUE: ON-CALL ARCHITECTS AND ENGINEERS QUARTERLY REPORT – CU
ACTION PROPOSED:
This report is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
In June 2021, the Board of Regents authorized a group of architectural and
engineering firms to provide professional on-call services. Work completed or initiated during
the third quarter of fiscal year 2023 by on-call architectural and engineering firms is summarized
below.
Firm Name
Date Initiated
Work Performed
Fee
LWPB Architecture
June 29, 2022
Architectural & Engineering
Services–Library Restroom Project
$3,256.88
CUMULATIVE TOTAL PROFESSIONAL
ARCHITECTURAL AND ENGINEERING FEES FOR WORK
COMPLETED BY ON-CALLS THROUGH THE SECOND QUARTER
OF FISCAL YEAR 2022-2023
Firm Name
Total Fees
LWPB Architects and Planners
$26,961.26
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 10
ISSUE: QUARTERLY REPORT OF PURCHASE OBLIGATIONS – CU
ACTION PROPOSED:
This report is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
The Board of Regents’ policy governing the buying and selling of goods and services
states that:
I. Purchases and/or acquisition of goods and services over $250,000 must be
submitted to the Board for prior approval; and
II. Purchase obligations between $50,000 and $250,000 must be reported quarterly to
the Board as an information item. Sole source procurements in this category must
also be reported and identified as such.
The required reports for the quarter ended June 30, 2023 are as follows:
PURCHASE OBLIGATIONS FROM $50,000 TO $250,000
Item
Description
Campus-
Department
Vendor
Award
Amount
Explanation/
Justification
1.
Equipment
purchase
Aggie Rec
Center
PR Fitness
Equipment Inc
$50,620.00
Purchase of fitness
equipment
2.
Furniture
purchase
Student
Housing
Southwest
Contract Inc
$65,920.00
Purchase of furniture
for student housing
3.
Equipment
purchase
Chemistry,
Physics, &
Engineering
Horiba
Instruments Inc
$80,700.00
Purchase of lab
equipment
4.
Maintenance
Physical
Facilities
Tec-An Inc
$52,800.00
Asbestos abatement
with Library restroom
project.
5.
Software
maintenance
Information
Technology
Services
University of
Oklahoma
$61,056.58
Software license
renewal
SOLE SOURCE PROCUREMENTS IN EXCESS OF $50,000
There were no Sole Source Procurements for the period of April 1, 2023 through June 30, 2023.
CAMERON UNIVERSITY September 13, 2023
AGENDA ITEM 11
ISSUE: QUARTERLY FINANCIAL ANALYSIS – CU
ACTION PROPOSED:
This item is presented for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
By request of the Board of Regents, the Cameron University Statements of Net
Position as of June 30, 2023 and 2022, and Statements of Revenues, Expenses and Changes in
Net Position for the twelve months then ended are presented. The statements are unaudited and
are presented for management use only.
Assets 6/30/2023 6/30/2022
Unrestricted cash and cash equivalents 11,952,800$ 11,777,066$
Restricted cash and cash equivalents 2,627,006 2,892,982
Accounts receivable, net 3,420,323 3,531,465
Leases receivable 457,457 -
Net other post-employment benefits asset 492,695 40,069
Deposits and prepaid expenses 2,144,133 2,226,785
Capital assets, net 54,639,315 53,859,347
Total Assets 75,733,729 74,327,714
Deferred Outflows 6,552,192 12,010,215
Liabilities
Accounts payable and accrued expenses 2,324,591 2,251,675
Post-employment benefits obligation 2,174,868 2,059,325
Accrued compensated absences 421,189 487,259
Net pension liability 19,762,334 38,387,019
Unearned revenue 920,101 935,727
Leases payable 317,466 -
Capital lease payable 16,507,855 17,762,221
Deposits held in custody for others 83,321 65,610
Total Liabilities 42,511,725 61,948,836
Deferred Inflows 16,332,343 6,712,503
Net Position
Net Position 23,441,853 17,676,590
Total Net Position 23,441,853$ 17,676,590$
CAMERON UNIVERSITY
STATEMENTS OF NET POSITION
JUNE 30, 2023 AND 2022
UNAUDITED-MANAGEMENT USE ONLY
6/30/2023 6/30/2022
Operating Revenues
Student tuition and fees 20,888,050$ 21,890,662$
Grants and contracts 5,245,309 3,748,516
Sales and services of educational activities 471,800 527,514
Sales and services of auxiliary enterprises 5,594,763 5,047,510
Other operating revenues 89,210 937,730
Total Operating Revenues 32,289,132 32,151,932
Operating Expenses
Compensation and benefits 28,240,018 29,361,355
Contractual services 1,262,061 1,167,025
Supplies and materials 14,622,076 16,303,699
Depreciation 3,749,054 3,937,970
Utilities 2,440,446 2,045,061
Communication 124,520 246,140
Scholarships and fellowships 16,607,415 22,256,234
Other operating expenses 2,132,163 1,897,606
Total Operating Expenses 69,177,752 77,215,090
Operating loss (36,888,620) (45,063,158)
Nonoperating Revenues and (Expenses)
State appropriations 17,152,826 16,614,834
Grants and contracts 12,656,063 20,449,315
Private gifts 904,035 707,873
Endowment and Investment income 584,437 560,323
Net Nonoperating Revenues and (Expenses) 31,297,361 38,332,345
Income Before Other Revenues, (Expenses), Gains or (Losses) (5,591,259) (6,730,813)
Other Revenue, Expenses, Gains or Losses
Private gifts for capital projects 350,000 400,000
Capital state appropriations 1,416,632 1,216,647
Total Other Revenue, (Expenses), Gains and (Losses) 1,766,632 1,616,647
Change in Net Position (3,824,627)$ (5,114,166)$
CAMERON UNIVERSITY
STATEMENTS OF REVENUE, EXPENSES AND CHANGES IN NET POSITION
FOR THE TWELVE MONTHS ENDED JUNE 30, 2023 AND 2022
UNAUDITED-MANAGEMENT USE ONLY
CAMERON UNIVERSITY September 13, 2023
1
AGENDA ITEM 12
ISSUE: PROPOSED REPORTING METRICS – CU & RSU
ACTION PROPOSED:
This item is for information only. No action is required.
BACKGROUND AND/OR RATIONALE:
This item is responsive to the Regents’ request to develop a periodic report of
fundamental, common metrics for both CU and RSU. Attached here are proposed institutional
data points to be used in the report.
COMMON REPORTING METRICS FOR REGIONAL UNIVERSITIES
ENROLLMENT
• Fall Semester Enrollment
o Headcount
o Undergraduate
o Graduate
o FTE
• Fall First-Time Entering Enrollment
• 10-Year Annual Headcount
• Credit Hour Production
o Fall Semester
o 10-Year Fall Annual
Comparison
OUTCOMES
• Undergraduate
o Associate Degrees
§ 2-Year Graduation
Rate
§ 3-Year Graduation
Rate
§ Number of Degrees
Granted
§ 10-Year Annual
Comparison
o Baccalaureate Degrees
§ 4-Year Graduation
Rate
§ 6-Year Graduation
Rate
§ Number of Degrees
Granted
§ 10-Year Annual
Comparison
1
For the sake of standardization, this should be the
figure reported to IPEDS.
COST
• Average Cost of Attendance
o Full-Time Undergraduate
Students
o Resident & Non-Resident
o 10-Year Annual Comparison
FINANCIAL INDICATORS
• 10-Year Trend
o Core Expenses per FTE
Enrollment
1
o Total Budget and Revenue
Sources
o FTE Employee Headcount
§ Instructional and
Non-Instructional
§ Tenured/Tenure-
Track and Non-
Tenure-Track
