6 MONTH CONTRACT OPPORTUNITY Program Coordinator

6 MONTH CONTRACT OPPORTUNITY

Program Coordinator

Job title

Program Coordinator

Reports to

Manager of Indoor Programs

Term

6-months

Work Location

60 Scarsdale Rd, Unit 111, Toronto, ON and onsite at event locations.

Hours

37.5 per week

Note: Hours worked will vary during event delivery periods

Salary

Commensurate with experience

Posting Date

February 28, 2024

Closing Date

March 13, 2024 – 11:59pm

ONTARIO VOLLEYBALL ASSOCIATION

The Ontario Volleyball Association (OVA) is a non-profit member-based provincial sports organization

where dedicated volunteers and professional staff provide leadership in the growth and development of

indoor, beach and sitting volleyball for all Ontarians. Our vision is to provide a fun, safe and rewarding

environment through a commitment to Volleyball for Life.

JOB SUMMARY

The Program Coordinator plays an administrative and event management role in delivering the

Competitions program for indoor and beach. The Program Coordinator collaborates with various OVA

staff and Committee members to organize competitive tournaments for Ontario teams across age

divisions and assists in planning and executing Canada's largest provincial volleyball Championship

tournaments.

Over the summer, the Program Coordinator supports the Athlete Development staff with the coordination

and delivery of Team Ontario programs as required at various locations across the province and Beach

events.

Competitions Support – Indoor and Beach

• Creating and managing registrations in the Membership Registration System (MRS)

• Verify, record/post all team rankings throughout the season

• Verify, record/post, and manage competitions results on the OVA website

• Liaison with Competitions Hosts to trouble shoot issues

• Liaison to teams leading up to tournaments via email and phone communication

• Ensuring referees are assigned via the Arbiter online assigning platform

• Communicate with Referee Assignors to ensure assignments and monitor referee

invoicing for every tournament

• Manage specific competitions pages of the OVA website to ensure content is concise and

up to date

• Assisting with distribution of host packages

• Develop post season and event feedback surveys

• Facilitate team entries for National Championships and provide seeding information to

Volleyball Canada

Ontario Championships

Assist the Manager of Indoor Programs and Manager of Beach Programs with the organization and

delivery of Ontario Championships competitions including, but not limited to:

• Coordinate event registration planning and execution

• Schedule and seeding of assigned age groups

• Coordinate the collection and verification of all rosters

• Support event logistics– shipping, booking set up and tear down crews, etc

• Booking accommodation for referees

• Attend all Indoor Championship events in April

• Attend one of the Beach Championships events in August

• Assist with post event survey creation and reporting as required

Athlete Development Support

Support the Athlete Development staff with the coordination and delivery of Team Ontario programs as

required, including but not limited to:

• Communicate schedules for camps with coaching staff, chaperones, integrated support

team and facility contacts

• Facilitate the distribution of clothing packages to athletes and coaches

• Provide on-site support to athletes and coaches during training camps and be the onsite

liaison to participants and the Facility Operation staff

• Communicate key information to athletes/parents and respond to questions and

inquiries in a timely fashion 

• Track and submit program expenses to the Athlete Development Director

• Participate in meetings with Athlete Development staff

Other

• Assess event/program feedback and provide innovative improvements and/or

enhancements

• Attend staff, committee, stakeholder meetings and Board meetings as required

• Provide support to OVAtion Awards Banquet and Special Projects as requested

• Act as an Ambassador for the OVA

• Other duties as assigned

REQUIREMENTS & QUALIFICATIONS

• A college or university degree preferred

• Event management or sport association experience preferred

• Strong organizational skills, time management and attention to detail

• Strong multi-tasking skills and ability to prioritize

• Excellent computer skills in a Microsoft Windows environment (must include Excel)

• Ability to meet tight deadlines and work well under pressure

• Ability to work as part of a team or work independently and under minimal supervision

• Excellent interpersonal, oral and written communication skills to interact with

membership

• Ability to work flexible hours including weekend and extended hours as required

• Travel is necessary - valid driver’s license required

The incumbent must also demonstrate the following personal attributes that reflect the OVA’s

Organizational Standards:

Our Standards

• Foster an inclusive community

• Treat all people with dignity and kindness

• Act with integrity in all that we do

• Utilize collaboration to meet our common purpose

• Embrace innovation with bold creativity

• Challenge excellence and continuous learning, always

TO APPLY

Requirements for applying:

• Cover letter summarizing motivations, expected salary range and candidate’s main skills

related to the position

• Resume

• Reference Letters (2) + contact information of a third reference

Please submit your resume electronically by quoting “Program Coordinator Application” in the subject line

(MS Word or pdf format only) ccampbell@ontariovolleyball.org by March 13, 2024, by 11:55PM.

The OVA is an equal opportunity employer. The OVA is committed to providing an accessible environment

and will make all reasonable accommodations for job applicants with disabilities to support their full

participation in our recruitment process.

Thank you for your application but only potential candidates will be contacted for an interview.