Shipment Instructions

DOS ARRANGED MOVES EFFECTIVE 1 OCTOBER 2013, DOD AND U.S. COAST GUARD

(USCG) PERSONNEL ASSIGNED OFFICIAL DUTY TO A DIPLOMATIC ASSIGNMENT UNDER

CHIEF OF MISSIONS AND CLASSIFIED AS PERMANENT PERSONNEL OR TEMPORARY DUTY

PERSONNEL IN EXCESS OF 90 DAYS, ARE AUTHORIZED SHIPMENT OF HOUSEHOLD

GOODS TDY WEIGHT ALLOWANCE USING DEPARTMENT OF STATE (DOS)

TRANSPORTATION SERVICES IAW DEFENSE TRANSPORTATION REGULATION (DTR), PART

IV, APPENDIX F. UPON COMPLETION OF THE FOLLOWING ACTIONS, MEMBER MUST BE

ADVISED TO COORDINATE PICKUP AND DELIVERY DIRECTLY WITH DOS

DEPARTMENT OF STATE MANAGED SHIPMENT NOTE: THIS CAN BE ACCOMPLISHED BY

USING THE ADDITIONAL INFORMATION FIELD (SEE DPS SMARTBOOK ON WWW.MOVE.MIL

(PPSO TAB)). c. SUBMIT DD FORM 1299, DD FORM 1797 AND A COPY THE MEMBER

EMPLOYEES ORDERS VIA FAX EMAILED TO U.S. DEPARTMENT OF STATE

TRANSPORTATION AND TRAVEL MANAGEMENT DIVISION, PHONE: 1-800-424-2947 OR 202-

663-0891 0892, FAX: (202) 663-3209, EMAIL: [email protected]. d. AFTER SUBMISSION OF

REQUIRED DOCUMENTS TO DOS, PLACE THE DPS SHIPMENT RECORD IN A CANCELLED

Weight Restrictions

In accordance with governing regulations.

Customs Clearance Procedures, Requirements, and Restrictions

a. PERSONAL PROPERTY: **Please ensure this document is completely reviewed (sections 2- 13)

for UK prohibited, restricted and revenue items** Effective 15 May 2015, the updated version of the

DD Form 1434 will be available for download on the DoD Form Management Program website http:

www.esd.whs.mil Portals 54 Documents DD forms dd dd1434.pdf. The updated DD Form 1434 (May

2015) must be utilized for all personal property shipments destined to the United Kingdom (UK). This

form has been extensively modified to include updated UK legislation concerning the importation of

knives, weapons, goods subject to import duties taxes, and to address the increase in the import of

prohibited restricted items by Service personnel. These changes are designed to protect members of

the U S. Forces by ensuring the declaration is understood, complete and accurate. The 2015 version

are permitted duty free importation privileges for goods for personal use. The May 2015 version of

the DD Form 1434 (United Kingdom Customs Declaration for the Importation of Personal Effects of

the US Forces Civilian Personnel on duty in the UK) must be utilized only for those active duty and

civilian personnel meeting the criteria, and a copy of the inventory must accompany each shipment

for Customs purposes; shipments cannot be released for delivery until Customs procedures are

complete. Be specific in item description within inventories; avoid generic entries such as knick-

knacks, miscellaneous, stuff, souvenir, sports goods, plaque and pro-gear. Full Country Instructions

should be reviewed for limits that may be applied, for example duty free vehicle limits shown in 8.

Privately Owned Vehicles (POVs). Shipments for dependents (designated location moves, including

British Nationals), retirees, separatees, and bluebark shipments are not permitted duty free

importation privileges. These members must review guidance on Transfer of Residence (ToR) Relief

at https: www.gov.uk guidance customs-clearance-for-transfers-of-residence-to-the-uk-and-eu, and

complete Transfer of Residence (ToR) Relief (ToR01) process if eligible All personnel who are

acceptance sent to them in order to release shipment based on the unique reference number HMRC

issue. For those not eligible a customs broker will be needed who can make an entry on property

owner’s behalf; this process will usually apply where movement is from another EU member state

where goods were previously imported using Visiting Forces Relief (this means they are not in free

circulation and need a customs entry to cross member state borders). Member must be able to pay

any duty that may be assessed. Shipments cannot be released for delivery until Customs

procedures are complete. All additional costs for storage while the shipment is on hold is at the

expense of the property owner. Shipments in this category should be consigned to a civilian delivery

address and not to a military installation in the UK. Recommend storage at origin until the member

can provide delivery address. INTRATHEATER SHIPMENTS: United Kingdom customs clearance

procedures for personal property moving under European Tenders of Service-Direct Deliveries.

HMRC reserves the right to inspect all US forces shipments arriving in the UK and requires

notification and appropriate documentation (DD Form 1434 and inventory). Where EC SAD (HMRC

assigned in the UK. NCTS documentation used in lieu of Form 302 can be closed by receiving

mail copy GBL, DD Form 1299, inventory, DD Form 1434 (with member signature in ink on all

copies) to destination PPPO. Destination PPPO: a. Upon receipt of original Form 302 and supporting

documents prepare EC SAD (HMRC Form C-88) for import in accordance with USAFEI 24-401.

National Clearance Hub, Ralli Quays, Salford, M60 9HL, and request confirmation when cleared for

release to owner. NOTE: Do not place firearms or any other prohibited, restricted or revenue items in

in his her door-to-door shipment is in violation of UK law. All prohibited and restricted items will be

removed by HMRC prior to delivery. Contact USAFE-UK A4 (usafe-uk.a4@us.af.mil) prior to

attempting to make any shipments of firearms or any other prohibited or restricted item to the UK.

to the member and ensure an original and sufficient copies are prepared and provided to the carrier

as outlined below. The member original signature must be in blue or black ink on each copy. Digital,

reproduced or carbon copy signatures are strictly prohibited. Guidance on completion of the DD

Form 1434: a. Block 1a - Enter member name only. The use of dependent name or any other person

name, regardless whether a power of attorney is involved or not, is strictly prohibited, and will not be

accepted. b. Block 5 Declarations - Ensure member reads all relevant areas within Country

Instructions and declares any items within UK meaning of weapons, firearms, revenue items or other

prohibited or restricted goods. c. Each copy of the DD Form 1434 must be signed (original signature)

only by the member, in blue or black ink. In unusual or emergency situations, if the member is not

available to sign the DD Form 1434, the origin JPPSO PPSO PPPO must notify the destination

destination PPPO with other advance documents. (3) 4th Copy: Member will retain this copy. (4) 5th

Copy: Origin JPPSO PPSO PPPO file copy.DPM Shipments: DPM contractor will be instructed to

ensure both copies of DD Form 1434, one copy of the DD Form 1299, copies of any import permits,

and a legible copy of the full inventory are inserted in a waterproof envelope (marked do not remove

- for UK customs) and attached to the number 1 container. (1) Original and 1st Copy: Give to DPM

contractor with one copy of DD Form 1299. (2) 2nd and 3rd Copies: Forward to destination PPPO

with a copy of the inventory and other advance documents. (3) 4th Copy: Member will retain this

copy. (4) 5th Copy: Origin JPPSO PPSO PPPO file copy. The 2015 version of DD Form 1434 has 3

signature blocks; all must be signed.

Consumables

Alcoholic beverages are restricted items but may be shipped as part of the personal property

shipments of the member during the initial phase of movement to the UK. If alcoholic beverages are

included in personal property shipments they must be declared on the DD Form 1434 and an

inventory be providing listing alcohol, name, country of origin, year, size of bottle, in the case of wine

whether red/white etc., alcohol % and cost. The goods must be for the personal use of the entitled

member, must not be sold, lent of gifted. Additionally should a collection change ownership at any

point then the excise duty and tax will become payable. Army Personal (U5330-I) Alcoholic

the appropriate UK agency or USAFE-UK A4 for further details. Cigarettes tobacco products

included in a personal property shipment must be declared on the DD Form 1434. Members will be

assessed duty and shipments will not be released until duty has been paid in full.

Cosmetics

No restrictions

and other products with a dairy content, honey, gelatin and pet food are prohibited items and cannot

be shipped to the UK. This includes canned products. 2. Authorized foodstuffs must be placed into

the number one container of personal property shipments destined to the UK and clearly identified

on the personal property inventory. Generic, non-specific entries (foodstuffs, food etc., are not to be

used). Shipment containing foodstuff of any type may be opened for inspection by UK Port Health

Authorities which will delay delivery to the member. To prevent delays, recommend food items not

be shipped with personal property destined to the UK. 3. Plants, parts thereof, and plant produce

including trees and shrubs, potatoes and certain other vegetables, fruit, bulbs, and seeds are

prohibited items that cannot be shipped into the UK. 4. Information on Foot and Mouth disease

within the USEUCOM AOR can be found at www.eucom.mil news hoof and mouth index.htm.

Medication (Narcotics)/Pharmaceutical Products

Controlled drugs (which include: opium, heroin, morphine, cocaine, cannabis (marijuana),

amphetamines and lysergic acid (LSD)) are prohibited items that cannot be shipped into the UK.

b. TVs/VCRs: A valid TV Licence is required if TV receiving equipment is used to watch or record

television programs as they’re being shown on TV. This includes a TV, computer, mobile phone,

games console, digital box, DVD VHS recorder or any other device. Current cost can be found at

http: www.tvlicensing.co.uk .

Other (i.e. Compatibility, ETC)

b. TVs/VCRs: Electrical appliances: Not all economy homes have the appropriate connections for

washers, dryers, refrigerators and freezers. If you live in off-base housing, a transformer is required

to convert the electric current from 240 volts to 110 volts. Electrical appliances such as toasters,

electric frying pans, broilers or appliances relying on heating elements will operate on 50 cycle

electrical current. This will cause some electrical appliances to operate slower and slightly warmer.

Pets/Quarantine

A. DANGEROUS DOG ACT: It is against the law in the UK to possess some types of dogs. The

Dangerous Dog Act applies to The Pit Bull Terrier, Japanese Tosa, Fila Braziliera and the Dogo

Argentino types. For full and current information, view the Department for Environment, Food and

Rural Affairs (DEFRA) website at http: www.defra.gov.uk wildlife-pets pets dangerous . It is highly

recommended that members not import any cross breed dog which may be included in the above

description. All dog owners should review the DEFRA website regarding UK law on the control of

dogs at http:www.defra.gov.uk publications 2011 06 21 pb13573-dogs-law-you. B. THE PET

TRAVEL SCHEME (PETS): See http: www.defra.gov.uk wildlife-pets pets travel for current

information on the Pet Travel Scheme (PETS), that allows pet animals from certain countries to

pb13582-bringing-pets-to-uk-120229.pdf and details of approved routes and carriers can be found at

http: www.defra.gov.uk wildlife-pets pets travel pets routes. You can get more information about

PETS by contacting the Pet Travel Scheme Helpline: www.defra.gov.uk wildlife-pets pets travel

contact-us . E-mail: pets.helpline@ahvla.gsi.gov.uk Telephone: +44 (0)870 241 170 C.

QUARANINE: There is a 6-month quarantine requirement for dogs and cats entering the United

Kingdom which do not qualify under the Pet Travel Scheme. The costs for maintaining pets in

approved quarantine kennels is expensive. For further information on quarantine refer to http:

highly recommended to visit the 48 Force Support Squadron Veterinary Clinic Website at http:

www.48forcesupport.com Family VeterinaryClinic tabid 110 Default.aspx.

Privately Owned Firearms (POFs)

DEFINITION: Privately Owned Firearms including imitation and airsoft type and other weapon

related items. A. WEAPONS RECOMMENDATION: It is strongly recommended that no firearms,

parts of firearms, imitation or replica firearms, ammunition (live or inert) or other weapons are

imported to the UK. B. DECLEARATION AND CLASSIFICATION: All firearms, ammunition and other

weapons that are imported MUST be declared and described on the DD Form 1434. 1. Prohibited

Firearms - You CANNOT import the following into the UK: -Handguns -Automatic weapons -Burst

explosives and fireworks in personal property shipments. 2. Restricted Firearms - You can only

prohibited types) -Air BB rifles (with a muzzle energy of 12ft lbs or more) -Airsoft Realistic Imitation

Firearms (airsoft weapons) *Authorized Documents: For restricted firearms listed above you will

need to present, at the time of importation, either: -A valid UK Import License or; -A valid Shotgun

Certificate (single and double barrel shotguns, 3 round capacity pump action shotguns) -A valid UK

Firearms Certification (single action rifles, bolt action rifles, rifle shotgun combinations, multi round

capacity shotguns, high powered air BB rifles) -A valid UK Airsoft Club membership card (realistic

imitation Airsoft weapons) 3. Non-Restricted Firearms - The following firearms may be imported

firearms may be imported without restriction but must be declared with description on the DD Form

1434: -Air BB Pistols with a muzzle energy of less than 6 ft/lbs -Air BB Rifles with a muzzle energy of

less than 12 ft lbs -Non-realistic Imitation Firearms (wholly transparent or brightly colored) *NOTE: It

is a serious offence to have in a public place without good reason any firearm. This includes

imitation, replica, BB guns and soft air weapons and deactivated firearms.

Hand Guns

See above.

Rifles/Shot Guns

Only one vehicle may be shipped per active duty service member or DOD employee at Government

expense. The importation allowance has no bearing on the one POV per active duty member

shipping entitlements. (3) Members exceeding the importation allowance will be assessed a

valuation duty by HMRC. The current duty is 25 percent of the current UK market value of the

vehicle. This percentage is subject to change. Payment must be made prior to taking possession of

the vehicle. (4) All motor vehicles (including mopeds and motorcycles) will not be customs cleared

30 June 2017. Frontal protection systems (e.g. Bull bars, push bars) on vehicles must be EU

approved in order to ship to the UK. Approved equipment will bare an indelible stamped or engraved

EU compliant marking in a visible location while mounted on the vehicle (Example: e1 01 1471) a.

Vehicles with non-EU approved frontal protection systems due to after-market modifications may not

be shipped to the UK. b. Personnel who possess vehicles that required extensive modification to

remove frontal protection systems may seek approval for government funded storage through their

Service Representative: 1. Air Force: PPA HQ PPE, 555 E Street East, Suite 4 JBSA Randolph, TX

78150 Fax: 210-321-4263, E-Mail: hqppa.ecaf-ext@us.af.mil 2. Army: USARMY Pentagon HQDA

Gasoline/Catalytic Converters

There is adequate unleaded fuel available on and off base for operation of catalyst equipped POVs.

Insurance and Safety Requirements

1. Operation and licensing requirements: <br>a. Before a motor vehicle can be operated on UK

highways each operator must be properly insured. <br>b. Military or DOD civilian personnel and

their dependents must possess a 3AF Driving Fuel Permit (3AF Form 435). The permit is issued to

those personnel possessing a valid US driving license, the host country&aposs license, another

country&aposs license, or a permit issued by another military authority (i.e., SF Form 46 or US

Forces Japan) and after completion of a local driving conditions course. <br>c. UK provisional

license (learners permit) and UK operator¿s license (drivers license) may be obtained, but the

process is costly and the exams are generally regarded as the most difficult in the

completing a safety course in the UK. Dependents without a stateside license will have to obtain a

United Kingdom provisional and then a United Kingdom operator¿s license. <br>*NOTE: Navy

personnel are not required to possess a 3AF Driving Fuel Permit (3AF Form 435), or attend safety

course seven. <br>2. Required documents to pickup vehicles from the water port: <br>a. Proof of

UK insurance. <br>b. 3AF Driving Fuel Permit (3AF Form 435) (except Navy personnel and British

international license holders). <br>c. DD Form 788. <br>d. Extra set of keys. <br>3. Vehicle

Registration and Testing: All vehicles must be registered with the appropriate security police pass

and registration office within 72 hours after pickup from the port. Any vehicle 3-years-old or older

must receive a test prior to base registration. Testing is more detailed than stateside inspections,

more details can be found at&nbsp;&nbsp;http:&nbsp;&nbsp;www.direct.gov.uk en Motoring

OwningAVehicle Mot DG_4022109.&nbsp;&nbsp;Repairs required to pass testing can be very

expensive. Most US vehicles must undergo major changes or additions to the vehicle lights,

specifically the headlights, turn signals, white front park lights, and rear fog lights. The cost of the

light conversion on some newer model POVS can be expensive or nearly impossible to convert.

Recommend owners with newer model vehicles check with US vehicle dealership about the light

Stuff Wild Life/Animals and Plant Restrictions

A. WOOD: Wood with bark attached (including such wood in the form of carvings, rough furniture

etc.) are restricted items and should not be shipped without consulting the appropriate UK agency or

USAFE-UK A4 for further details. B. ANIMAL MATERIAL: Most animal and bird articles derived from

rare species whether alive or dead (stuffed), including fur skins, ivory, reptile leather and goods

made from them are restricted items and should not be shipped without consulting the appropriate

UK agency by e-mail or call (0)117 372 8774 and reviewing information at animalhealth.defra.gov.uk

cites FAQs.html or contacting USAFE-UK A4 for further details. C. WILDLIFE TROPHIES (Deer

antlers, moose racks, elk horns, etc.): Prior to shipment of items in the restricted category, personnel

as teddy bears and other soft stuffed toys instead of stuffed animals to avoid shipment being

delayed while UK customs inspect the items.

registered locally with the water authority where the boat will be used. For inland waterways use

review http: www.direct.gov.uk en TravelAndTransport Boatingandtravellingbywater

RiversAndWaterways DG_10035946. 2. If the boat will be going across the English Channel, it must

be registered with the Royal Yachting Association in London. Review http: www.rya.org.uk Pages

Home.aspx. 3. After the boat has cleared customs and is ready for pickup, the trailer must have a

rear license plate with the same number as the towing vehicle. D. GOODS FOR COMMERCIAL

PURPOSES: Goods for commercial purposes, such as intended for sale, are not permitted duty free

entry. Any goods imported with the intent to sell must be declared as revenue items on DD Form