Fort Bend ISD Employee Handbook
Revised June 2023
91
FBISD Technology Equipment Use Agreement
1. As used herein, the term “Technology Equipment” includes laptop
computers, tablets, and any related peripherals, including, but not limited
to power supplies, docking stations, CD/DVD ROM, and battery.
2. Use of any district-owned Technology Equipment is subject to the rules
and conditions of this FBISD Technology Equipment Use Agreement,
FBISD Board Policy, and the Fort Bend ISD Employee Acceptable Use
Policy (AUP). The AUP must be signed and submitted annually. Before
you receive any Technology Equipment, you must sign this FBISD
Technology Equipment Use Agreement (“Agreement”).
3. Technology Equipment is the property of Fort Bend ISD and for the
advancement of teaching and learning. It is assigned to the employee
only. In no event shall any employee allow a student to use or otherwise
access the Technology Equipment.
4. While Fort Bend ISD understands that educational uses of the
Technology Equipment exist at home and/or outside of school, the
Technology Equipment is primarily intended for use to support teaching,
learning, and other authorized district-related business. Technology
Equipment may be used for limited personal business as permitted under
FBISD Board Policy CQ.
5. The assigned employee assumes responsibility for the security and care
of the Technology Equipment. If the Technology Equipment malfunctions
or is lost, stolen, or damaged while on or off school property, the assigned
employee MUST report the incident within 24 hours to the Principal,
campus or local police department, if applicable, and FBISD Department
of Technical Services. Failure to notify the Principal, campus or local
police department, if applicable, and FBISD Department of Technical
Services within 24 hours of any malfunction, loss, theft, or damage may
impair the district’s ability to utilize available remedies such as warranty
coverage and theft-recovery procedures. A police report must be
provided in the event the Technology Equipment is lost or stolen.
6. Any malfunction or loss, theft, or damage to the Technology Equipment
may result in financial loss to the district. The assigned employee
assumes full financial responsibility for Technology Equipment usage off
school property or outside of a school-sponsored event, and the assigned
employee understands and agrees that the district may deduct the cost
to repair or replace the Technology Equipment from his or her paycheck
in an amount not to exceed $1000. Payroll deductions may be spanned
over four pay periods with administrator approval. Repeated incidents of
loss or damage to district-owned technology hardware may be considered
neglect and may result in employee having to compensate the district for
losses.
Employees are advised to consider obtaining appropriate
insurance to cover such costs.
7. The Technology Equipment shall not be left in an unsecured location. If
applicable, the lockdown device provided should be used at all times.
a. The tether is to be attached to the laptop computer at all times.
b. Tether the laptop computer and NOT the docking station.
c. The tether should be affixed to an immovable object, if
possible.
The assigned employee agrees to follow FBISD procedures for support.
To initiate support or repair, enter an IT workorder (support case) for
the Customer Service Center. The acceptance of the Technology
Equipment for repair does not guarantee it will be fixed. Some
repairs/issues may not be repairable. If available, a loaner device may
be issued while repairs are being performed. The provisions of this
Technology Equipment Use Agreement shall also apply to the use of a
loaner device.
8. The assigned employee is responsible for the confidentiality and security
of confidential information on the Technology Equipment, including, but
not limited to, education records and personally identifiable student
information governed by the Family Educational Rights and Privacy Act
(FERPA). Do not store confidential information directly on the
Technology Equipment. Confidential information should be stored on the
district-issued Onedrive, SharePoint, or district-defined share drives. It is
the assigned employee’s responsibility to back up critical files regularly to
the H: drive or district-defined share drives.
9. Various security measures are used on Technology Equipment,
including, but not limited to Internet filtering software. Such security
measures not only protect FBISD assets, but also protect employees and
students. Employees are prohibited from tampering with or disabling any
security measures in use on the Technology Equipment. Since no filtering
software can filter 100% of improper content, employees are responsible
for ensuring that all content accessed while using Technology Equipment
is appropriate.
10. Technology Equipment may have district standard installed software.
Additional district-approved software may be installed on Technology
Equipment, assuming appropriate authorization and legal licensing are
obtained and kept on record at the school and/or central office. Do not
install unauthorized software or services on the Technology Equipment.
a. District standard software may not be duplicated, deleted,
transferred, downloaded to any other system or media, or altered
in any way.
b. FBISD is not responsible for any service interruptions, loss of data
or any other consequences thereof resulting from downloading or
installing district-approved software. It is the responsibility of the
employee to secure pertinent data prior to any system or software
upgrades and changes.
c. Any data corruption or configuration errors caused by the
installation of unauthorized software may require a complete
reimaging or replacement of the Technology Equipment.
d. Any unauthorized downloading or use of software may result in the
loss of Technology Equipment privileges, as well as disciplinary
action, up to, and including, termination. For additional
information, refer to the Acceptable Use Policy (AUP).
11. Technology Equipment is valuable, fragile, and desirable. Employees are
expected to use reasonable caution and comply with the following
safeguards to protect and guard their assigned Technology Equipment: