Google

Video Conferencing Services

The following services allow you to conference and chat online

with audio, video and even screen sharing. These are

commercial services hence have some limitations on creation

of meeting, number of user who can join a meeting.

Google meet - ! ! ! ! ! ! ! !

Allows 250 participants for video conference, requires login to

create a meeting . It can be broadcasted to around 1,00,000

viewers.

To create a meeting in google meet one requires an

email account running on G-Suit.

(If the email service for your organisation powered by

gmail then you are a G-Suit member)! ! ! !

Google Hangout -

Allows 25 participants for video conference and 150 for text,

requires a gmail account. !

Video Conferencing Service

NOTE: To create a meeting in meet.google.com one needs to

have an G Suit account. If the email service of any of the

organisations you are a part of run on a gmail like platform

then they are most likely using G Suit.

e.g. if you are an IEEE member you are eligible for creating a

@ieee.org email id which is powered by G-Suit. We will be

using an ieee.org id as an example

Any one can join a meeting.

Google Meet

Starting / Joining a Meeting

(Computer Browser)

Browse to meet.google.com

You will have to sign-in to a GSuit

based email it. Click on sign in to

If you are not logged in to a G-Suit based

account or logged in with a google account you

will only be able to join a meeting using the

meeting code.

To Join a meeting click on the green bar and a

popup will show up to enter the meeting ID

Once you click on Sign In you will re redirected

to the google page were you have to enter you

G_Suit ID,

In this example we are using an ieee.org id

When you clicked next, you will be redirected to

the login page of your organisation.

In this example we are sent to the ieee.org page

Now that you are logged in to with a GSuit Account you will see the option “Join or Start a meeting”

To start / Join a conference. Click

on the green bar.

If you have a calendar associated with

this account, all your meet meeting will

show here.

Once you click on the green bar a pop up window will open. To create a

meeting enter a name for your meeting. Here we have used “ET801_IITB”.

Then click on continue. Your meeting will start setting up

Once the meeting is setup your browser (Chrome/safari etc.) will

request permission for using your webcam and mic. Click on

allow.

NOTE: You will have an option to later disable them as and when

you required

Once you have allowed the use of mic and camera you will be

sent to the meeting start page.

Your meeting page meeting page is set. You could test your mic

and camera as they will be activated on this page. You may even

disable your mic and camera before starting the meeting.

To start the meeting Click on “Join Now”

You will be on the meeting page and the information to add or

invite others will be shown in a pop up. This chan be viewed

again from the meeting screen.

You are now on the meeting screen of google meet-up, the person currently talking will be shown with the top 10 people who

are talking.

Opens the chat

Allows you to share your screen, you may choose

between a speciﬁc window or the current screen.

To mute / unmute your mic

To enable / disable your camera

Opens the meeting joining

information page. You may send

joining information and links from

this section.

More Actions and

settings regarding the

meeting

View the participants

Download the app from the respective stores.

For iPhone and iPad (App Store)

https://apps.apple.com/in/app/hangouts-meet/id1013231476

For Android (Play Store)

https://play.google.com/store/apps/details?

id=com.google.android.apps.meetings&hl=en_US

Common for both iOS and Android

Google Meet

Starting / Joining a Meeting

(Mobile App)

Open the Meet app once installed

and click on continue

App will request permission to use

camera to record video, allow it.

App will request to use audio, allow

it to record

If your email id using G-Suit is already set

on your phone then select it else enter

your email that uses G Suit.

Once you log in to you email ID that uses

G Suit accept the terms of using it for

Google meet.

You are on the home screen of google

meet. To start a new meeting from the

app click on “New Meeting”

NOTE: You may choose to enable or

disable you audio and video before

starting the meeting

As you click on new meeting the

invitation link and the meeting

code will be displayed to you.

You may invite others to join

using the link, or share the code

or using their email Id’s

The meeting is now set up and live

Participants of the meeting

can be seen from here.

To open the chat window

click here

To see the information on joining the

meeting share the information or

new attachments that were

speciﬁed during the meeting click on

“i”

Enable / Disable Camera or

mic or end the meeting

To control volume or

choose the audio output

device like a bluetooth

speaker or headphone

connected

Meeting Code

Meeting Link

More options also

provides you the

option to share

your mobile screen

NOTE: To create a meeting in meet.google.com one needs to

have an G Suit account. If the email service of any of the

organisations you are a part of run on a gmail like platform

then they are most likely using G Suit.

e.g. if you are an IEEE member you are eligible for creating a

@ieee.org email id which is powered by G-Suit. We will be

using an ieee.org id as an example

Any one can join a meeting.

Google Meet

Scheduling (Google Calendar)

Browse to calendar.google.com while logged in to the email id

that uses G Suit.

Select the date you want to create

the meeting for.

Select the time slot and click on the cell

corresponding to you meeting time. It will open

a small window.

Enter the name for the meeting

Set the date and time.

Click on add room location conferencing.

Under Conferencing open the drop down menu

Select hangout Meet. It will automatically create

a link for the meeting

To know more details click on the downward

arrow next to the meeting link.

Participants can be invited via Email id’s

Meet ID / link can also be shared with the participants as well

For more information Visit :-

https://support.google.com/a/answer/9204857

Let's get started

Google Hangouts offers unique tools for communicating and

collaborating with contacts inside of your organization and across

the world.

This document will guide you to the steps needed to get the most

out of working with Google Hangouts

Overview

LEsson 1: STARTING through the hangout page

1) Go to:

https://hangouts.g

oogle.com/

2) Sign in using

your gmail account

and password.

LEsson 1: STARTING through the hangout page

3) Once log in,

please select “video

call” to start the

online meeting.

Note: Allow Google Hangout to access your microphone and camera

XYZ.

LessON 2: INVITING MEMBERS

Please enter their email

address. Then click

“Invite”.

Note: You can invite as many members you

want just by entering their email ids.

[email protected]

LESSON 3: GOOGLE HANGOUTs + GOOGLE CALENDER

Hangouts will sync your

Google calendar.

So, go to your google

calendar and simply click

the meeting you are going

to attend.

Note: After entering the meeting, please wait for other attendees to join the

video call

xyz @gmail.com

LESSON 4: KNOWING THE GUI

To mute/unmute

the mic

To enable/disable

the camera

To exit

the call

To open the

text chat

window.

The group

chat box

will be

shown on

the right

side of

your screen

Your screen

If enable

then others

can see

your

computer

screen

Member’s

screen

LESSON 5: How to SHARE YOUR COMPUTER SCREEN

Click on the “Sharescreen”

option shown in the previous

slides.

In the window that pops up,

choose your desktop or choose

the window you want to

present/share

Click on Share Selected Window

Note: Please then click “Present to everyone” to make sure everyone can focus on your screen in

the largest window. You can stop sharing your screen by just clicking the “Screenshare” again.

LESSON 6: Using MOBILE PHONES

Download the Google Hangouts app

and open it on your phone.

For IPhone/IPad:

https://apps.apple.com/us/app/hangouts/id643

496868

For Android:

https://play.google.com/store/apps/details?i

d=com.google.android.talk&hl=en_IN

Allow the app to access your

Google account.

LESSON 6: Using MOBILE PHONES

Tap the "+" symbol in the

green circle at the bottom

right corner.

Type in contact you wish to

reach, or hit "New group"

and enter multiple people.

LESSON 6: Using MOBILE PHONES

Start a text chat, or hit

the camera/video icon for a

video call, or the phone

icon for a phone call.

For video

call

For phone

call

For

sharing

pictures

Click

picture

Emoticons

GPS

Sources

https://static1.squarespace.com/static/517a0fc0e4b0ed48a833fd65/t/58ad3b6a59

cc68c14b81f6f0/1487747953120/Google+Hangouts+Manual+for+PC+User.pdf

https://www.businessinsider.in/tech/how-to-set-up-and-use-google-hangouts-go

ogles-free-phone-call-and-video-chat-service-on-desktop-or-mobile/articlesho

w/69792623.cms