For the year ending December 31, 2023

Annual General Meeting of the Dunbar Community

Centre Association held on Wednesday April 24 2024

Operated by the Dunbar Community Centre Association and

the Board of Parks and Recreation City of Vancouver, BC

ANNUAL REPORT

For the year ending December 31, 2023

Land Acknowledgement

The Dunbar Community Centre Association

acknowledges that it is situated on the unceded

traditional territories of the xʷməθkʷəy

əm

(Musqueam Indian Band), Sḵwx

wú7mesh

(Squamish Nation) and səlilwətaɬ (Tsleil-Waututh

Nation)

Table of Contents

Land Acknowledgement…………………………….1

Table of Contents………………………………………2

Agenda ........................................................ 3

Current Board of Directors ......................... 3

Draft Minutes of the 68

AGM………………….4

Dunbar Community Centre Association Reports

President’s Report .................................. 7

Audited Financial Statements ................. 9

Governance Report............................... 10

Communications Report ....................... 11

Apiary Update ........................................... 12

Dunbar Community Centre Reports

Community Recreation Supervisor’s

Report ................................................... 14

Adults and Seniors Programming

Report and Special Events…. ................ 16

Preschool/Children/Youth

Programming Report ............................ 17

Youth Programming & Volunteers

Report ................................................... 18

Special Events………………………………………21

Agenda

1. Call to Order and Welcome

2. Land Acknowledgement

3. Approval of Agenda

4. Circulation and Approval of the Minutes of the 68

Annual General Meeting held on April 26 2023

5. Auditor’s Report and Treasurer’s Report – to approve the Financial Statements of the Association for

the fiscal year ended December 31 2023 and re-appoint Tompkins Wozny LLP, the auditors for the

Association

6. Appointment of Directors

7. Association Reports:

i. President’s Report

ii. Governance Report

iii. Communications Report

iv. Apiary Update

8. Park Board Reports:

i. Community Recreation Supervisor

ii. Recreation Programmer – Adults and Seniors

iii. Recreation Programmer – Preschool, Children and Youth

iv. Community Youth Worker

9. Adjournment

Annual General Meeting

Current Board of Directors of the Dunbar Community Centre Association

President:

Vivian Xu

Vice President:

André Ladouceur

Treasurer:

Ain Li

Corporate Secretary:

Stanley Chiu

Current Directors at

large:

Directors that left in

2023:

Benjamin Effa

Bijun Wu

James Fraser

Shany Mo

Vivi Li

Harsimran Kapoor

Tina Leung

Draft Minutes of the 68

Annual General Meeting of the Dunbar Community

Centre Association

Held at 6:00pm on Wednesday April 26 2023 by Zoom

Andre Ladouceur chaired and opened the meeting at 6:02pm.

1. Approval of Agenda

The agenda was approved.

2. Approval of the Minutes of the 67

Annual General Meeting

The Minutes of the 67

Annual General Meeting were approved.

3. Auditor’s Report – Erik Allas

Mr. Allas was in attendance and presented the audited financial statements. and spoke to the

financial statements and thanked management and staff. Clean smooth process and good audit

with a favourable report for the fiscal year.

Working back towards pre COVID number, nice bounce back this year. Program operations

increased as did comparative expenses and offset last year’s deficit well.

The audited financial statements are included in the Annual Report.

The audited financial statements were approved. MOTION CARRIED.

Tomkins, Wozny LLP were reappointed as the auditors for the Dunbar Community Centre

Association. MOTION CARRIED.

4. President’s Report

A written report is included in the Annual Report.

Thank you to volunteers, patrons and staff, our CRS and Programmers and PB staff for their efforts

and teamwork. Thank you to Laurel, her efforts are appreciated as is the level of work she does to

maintain the affairs of the Association and work with the Board and PB.

The Annual Report includes all committee reports.

5. Staff and Committee Reports

The CRS Report prepared by Kristi Douglas, Dunbar’s CRS, is included in the Annual Report. Thank to

all staff who have worked hard to offer quality programming.

6. Director’s Slate

The following Directors wish to continue volunteering on the Board and will maintain their positions:

• Vivian Xu

• André Ladouceur

• Shany Mo

• James Fraser

• Benjamin Effa

• Stanley Chiu

• Ain Li

Tina Leung stepped down at the AGM.

It was MOVED and SECONDED to approve the Director’s slate by acclamation. MOTION CARRIED.

7. Adjournment

There being no further business, the meeting adjourned at 6:16pm.

Dunbar Community Centre Association Reports

President’s Report

On behalf of the Board, I am pleased to present our annual report and take a look back at our year and

see all the positive groundwork laid out for new projects and using our guiding principles and mission

statement in all we do. We read these statements out at each Board meeting to guide us in our

volunteer efforts to represent and advocate for the recreational, social, and educational interests of our

community

At the time of writing this it is drawing close to National Volunteer Week, with this year’s theme being

“Every Moment Matters” which resonates soundly. As we look back over so many positive experiences,

it’s the teamwork that truly stands out. This teamwork flows from the strong relationship the Board has

with our PB partners CRS and staff and our volunteers. Together we have been able to provide quality

day to day programming opportunities and also special events, such as the Holiday Craft Fair and Tree

Lighting, Easter event, Breakfast with Santa, the Dunbar youth haunted house.

The Programming Committee continues its work to provide longstanding popular programs and

inventive new opportunities, special events, workshops and community engagement. We are very

pleased to announce that Dunbar was successful in applying to host a two-year pilot for Artists in

Communities (AIC) in 2024 and 2025. Thank you to James Fraser, for participating in the AIC selection

process and always offering to help with programming and community outreach. The AIC program is

based on principles of community cultural development. Its purpose is to encourage a wide variety of

interactions between artists and community members. The intention of an artist residency is to create a

lasting physical and/or social legacy, whether it involves a new understanding of creative processes, the

development of collaborative skills or an artwork which remains in the community. This AIC residency

will be youth focused. We are pleased to share that Aaron Friend Lettner was the successful artist for

our two-year pilot for Artists in Communities (AIC) in 2024 and 2025. We are very excited to see what

his residency will bring. Keep an eye out for him at our upcoming special events and in the Centre!

We are excited to continue our relationship with AMICA for the Seniors Social Club. There will be tea,

light snacks and interesting conversations, including special guest speakers joining in some session with

topics covering emergency preparedness, health and wellness, food and entertainment, home services

and more. Check out our bulletin board for the speaker's schedule.

Music in the Park patron appreciation event was held at the end of August. We will be hosting this event

again this year.

Governance continues to lend their expertise, care and time to look out for the Association’s best

interest and best practices. Thank you to our Governance team, Stanley Chiu, Benjamin Effa and James

Fraser for their thoughtful oversight and updating the Terms of Reference for the Board and

Committees.

The Finance Committee continues to be led by our very capable and thoughtful Treasurer, Ain Li. Her

thoughtful approach highlights areas we can improve policy and her oversight ensures we monitor our

finances and undertake best practices and fiduciary responsibility. We continue to manage our

internally restricted funds with professionals, with regular oversight.

Thank you to André Ladoucer our Vice President and Chair of Communications for his continued

leadership in ensuring we remain current and connected by way of our refreshed website, social media

and other avenues. A special thanks to Andre for his long time Board volunteer commitment and

service.

Apiary overview - we were fortunate to have a healthy honey yield and

sold both the Spring and Fall varieties at the Holiday Craft Fair and Tree

Lighting event. Thank you to Diane, our head beekeeper, and our

beekeeping volunteers.

Thank you to the DCC CRS, staff and programmers who work so hard and

collaboratively to meet the patrons’ and community needs.

Thank you to my fellow Board members, the members of the Dunbar Community Centre Association,

Association staff, Centre staff and volunteers. Thank you to our Administrator Laurel for her dedication

and administrative management. Thank you to our patrons for your ongoing patronage and support.

Finally, thank you to our community partner Stong’s, and our new community partner, Amica, for their

enthusiasm and support of senior’s initiatives, we appreciate all your help and support of our events.

We look forward to another great year ahead.

Vivian Xu

President and Chair of Programming

Dunbar Community Centre Association

Audited Financial Statements

The audited financial statements of the Dunbar Community Centre Association, prepared by Tompkins

Wozny LLP, are attached.

Limited Liability Partnership

www.twmca.com

FINANCIAL STATEMENTS

DUNBAR COMMUNITY CENTRE

ASSOCIATION

December 31, 2023

INDEPENDENT AUDITOR'S REPORT

To the Members of

Dunbar Community Centre Association

Opinion

 Conclude on the appropriateness of management’s use of the going concern basis of accounting and based on the audit evidence obtained,

whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Association’s ability to continue

as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related

disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit

evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Association to cease to

continue as a going concern.

We have audited the financial statements of Dunbar Community Centre Association (the Association), which comprise the statement of

financial position as at December 31, 2023, and the statements of operations, changes in net assets and cash flows for the year then ended,

and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Association as at

December 31, 2023, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting

standards for not-for-profit organizations.

 Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the

circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Association’s internal control.

 Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by

management.

 Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit

procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk

of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion,

forgery, intentional omissions, misrepresentations, or the override of internal control.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,

whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance,

but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a

material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the

aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain

professional skepticism throughout the audit. We also:

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are

further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of

the Association in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have

fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is

sufficient and appropriate to provide a basis for our audit opinion.

Responsibilities of Management and Those Charged with Governance for the Financial Statements

Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting

standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of

financial statements that are free from material misstatement, whether due to fraud or error.

Basis for Opinion

Those charged with governance are responsible for overseeing the Association’s financial reporting process.

Auditor’s Responsibilities for the Audit of the Financial Statements

In preparing the financial statements, management is responsible for assessing the Association’s ability to continue as a going concern,

disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends

to liquidate the Association or to cease operations, or has no realistic alternative but to do so.

INDEPENDENT AUDITOR'S REPORT

Vancouver, Canada

March 13, 2024

Chartered Professional Accountants

Report on Other Legal and Regulatory Requirements

As required by the British Columbia Societies Act, we report that, in our opinion, the accounting principles used in these financial

statements, Canadian accounting standards for not-for-profit organizations, have been applied on a basis consistent with that of the

preceding year.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and

significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

 Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial

statements represent the underlying transactions and events in a manner that achieves fair presentation.

Dunbar Community Centre Association

STATEMENT OF FINANCIAL POSITION

As at December 31

2023

2022

ASSETS

Current

851,375

1,302,282

570,346

—

45,794

39,809

Prepaid expenses

11,242

12,007

Total current assets 1,478,757

1,354,098

Property and equipment [note 5]

38,738

46,117

1,517,495

1,400,215

Current liabilities

109,729

98,016

157,900

119,385

7,500

30,000

275,129

247,401

Net assets

Invested in property and equipment

38,738

46,117

Internally restricted [note 8]

1,000,000

Unrestricted

203,628

106,697

Total net assets 1,242,366

1,152,814

1,517,495

1,400,215

Joint operating agreement [note 11]

See accompanying notes to the financial statements

On behalf of the Board:

Cash and cash equivalents

LIABILITIES AND NET ASSETS

Accounts receivable [note 4]

Accounts payable and accruals [note 6]

Canada Emergency Business Account loan [note 12]

Deferred revenue [note 7]

Investments [note 3]

Director:

Ain Li, Treasurer

Vivian Xu

, President

Dunbar Community Centre Association

STATEMENT OF CHANGES IN NET ASSETS

Year ended December 31

Invested in

Property & Internally

Un-

Equipment Restricted

restricted

Total

$ $ $ $

2023

[Note 8]

Balance, beginning of year

46,117 1,000,000 106,697 1,152,814

Revenues over (under) expenses (12,144) — 101,696 89,552

Investment in property and equipment 4,765 — (4,765) —

Balance, end of year

38,738 1,000,000 203,628 1,242,366

2022

Balance, beginning of year

38,374 1,000,000 44,486 1,082,860

Revenue over (under) expenses (13,623) — 83,577 69,954

Investment in property and equipment 21,366 — (21,366) —

Balance, end of year

46,117 1,000,000 106,697 1,152,814

See accompanying notes to the financial statements

Dunbar Community Centre Association

STATEMENT OF OPERATIONS

Year ended December 31

2023

2022

REVENUES

Program operations [schedule] 925,159 695,219

Room rental 32,136 26,663

Grants 250 20,965

Investment income 17,795 12,611

Unrealized gain on investments 2,720 —

Vending and other 6,904 5,760

Special needs 4,896 4,910

Wage subsidy - government assistance — 4,764

989,860 770,892

Program operations [schedule] 538,405 389,151

Group One wages [note 10] 144,501 129,989

Office staffing 93,126 91,041

Office and other 15,322 21,057

Operation fee [note 11] 14,362 —

Professional 18,286 15,861

Bank and credit card charges 20,462 14,876

Amortization of property and equipment 12,144 13,623

Advertising and brochures 19,772 10,924

Subscription fee [note 11] 11,563 8,524

Initiatives 5,961 4,563

Investment management fees 4,225 —

Facilities maintenance 2,179 1,329

900,308 700,938

89,552

69,954

Joint operating agreement [note 11]

See accompanying notes to the financial statements

Revenues over expenses for the year

EXPENSES

Dunbar Community Centre Association

STATEMENT OF CASH FLOWS

2023 2022

89,552 69,954

Item not affecting cash

12,144 13,623

(5,985) (6,150)

765 (1,522)

11,713 26,518

Deferred revenue

38,515 5,266

146,704 107,689

Acquisition of property and equipment

(4,765) (21,366)

Repayment of Canada Emergency Business Account loan

(22,500) —

Acquisition and sale of investments (net)

(570,346) —

Redemption of term deposits

— 1,106,750

(597,611) 1,085,384

(450,907) 1,193,073

1,302,282 109,209

851,375

1,302,282

See accompanying notes to the financial statements

OPERATING ACTIVITIES

Amortization of property and equipment

Revenues over expenses for the year

Cash and cash equivalents, beginning of year

Cash and cash equivalents, end of year

Increase (decrease) in cash and cash equivalents for the year

Changes in non-cash working capital items

Accounts payable and accruals

Accounts receivable

Prepaid expenses

Cash provided by (used in) investing activities

Cash provided by operating activities

INVESTING ACTIVITIES

Year ended December 31

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

2. SIGNIFICANT ACCOUNTING POLICIES

Use of Estimates

Revenue Recognition

1. PURPOSE OF THE ASSOCIATION

Revenue from other sources is recognized when the respective program or service is provided.

The Association follows the deferral method of accounting for contributions.

Restricted contributions are recognized as revenue in the year in which the related expenses are

incurred. Unrestricted contributions are recognized as revenue when received or receivable if the

amount to be received can be reasonably estimated and collection is reasonably assured.

The financial statements were prepared in accordance with Canadian accounting standards for not-for-

profit organizations ("ASNPO") and include the following significant accounting policies:

The preparation of financial statements in conformity with Canadian ASNPO requires management to

make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure

of contingent assets and liabilities at the date of the financial statements and the amounts of revenues

and expenses reported during the year. Significant areas requiring the use of management estimates

include the determination of allowance for doubtful accounts relating to accounts receivable and the

estimated useful lives of capital assets. Actual results could differ from these estimates.

Dunbar Community Centre Association (the "Association"), incorporated under the British Columbia

Societies Act, is a not-for-profit organization and a registered charity. The Association is exempt from

income taxes. The objectives of the Association are to provide affordable and quality facilities and

programming to meet the diverse needs of the people of the Dunbar Community and to encourage

community use and participation of the Dunbar Community Centre. The Association carries out these

objectives through the operation of the Dunbar Community Centre pursuant to a Joint Operating

Agreement ("JOA") with the City of Vancouver Board of Parks and Recreation ("Vancouver Park

Board").

Investment income includes interest, dividends, and gain (loss) on disposition of the Association’s

portfolio investments. Interest income is recognized in accordance with the terms of the underlying

investment, which is generally the passage of time and dividends are recorded as revenue when

received.

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

2. SIGNIFICANT ACCOUNTING POLICIES (CONT'D)

Property and Equipment

▪ Computer equipment 20%

earr

- Declining balance

▪ Web design 33%

earr

- Declining balance

▪ Furniture and equipment 20%

earr

- Declining balance

Cost Market Value

$ $

Short-term investments

287,023

290,212

Fixed income

26,040

26,522

Equities

254,563

253,612

567,626

570,346

Use of the Dunbar Community Centre and the Providing of Operating Expenses

The Association subsequently measures all its financial assets and financial liabilities at amortized cost,

except for investments in equity instruments that are quoted in an active market, which are measured at

fair value. Changes in fair value are recognized in net income.

Use of the Dunbar Community Centre premises as well as the providing of certain operating expenses,

such as various staffing costs, are provided to the Association pursuant to a joint operating agreement

with the Vancouver Park Board. The value of the use of the Dunbar Community Centre facilities as

well as these additional operating expenses has not been reflected in the financial statements.

Measurement of Financial Instruments

The Association initially measures its financial assets and financial liabilities at fair value.

Financial liabilities measured at amortized cost include accounts payable and accruals.

Financial assets measured at amortized cost include cash and accounts receivable.

Financial assets measured at cost are tested for impairment when there are indicators of impairment.

The amount of the write-down is recognized in net income. The previously recognized impairment loss

may be reversed to the extent of the improvement, directly or by adjusting the allowance account,

provided it is no greater than the amount that would have been reported at the date of the reversal had

the impairment not been recognized previously. The amount of the reversal is recognized in net income.

Property and equipment is recorded at cost, less accumulated amortization, at the following rates:

2023

Investments consist of the following:

3. INVESTMENTS

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

2023 2022

$ $

Operations

45,235 40,554

559 (745)

Interest

— —

45,794

39,809

Allowance for doubtful accounts

—

45,794

39,809

Net

Accumulated

Book

Cost

Amortization

Value

2023

Computer equipment

7,002

3,437

3,565

Web design

20,961

16,046

4,915

Furniture and equipment

468,915

438,657

30,258

496,878

458,140

38,738

2022

Computer equipment

7,002

3,306

3,696

Web design

20,961

13,537

7,424

Furniture and equipment

464,150

429,153

34,997

492,113

445,996

46,117

2023 2022

$ $

Operations

48,985

43,507

Vancouver Park Board

55,323

45,734

Wages

5,421

8,775

109,729

98,016

4. ACCOUNTS RECEIVABLE

6. ACCOUNTS PAYABLE AND ACCRUALS

Government receivable - GST (payable)

5. PROPERTY AND EQUIPMENT

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

2023 2022

$ $

Programs - pre-registration

157,710

112,782

Rentals

190

6,603

157,900

119,385

Programming

& Community

Property &

Building

Outreach

Equipment

Improvements

Totals

Balance, beginning of year

250,000

500,000

250,000

1,000,000

Restricted (unrestricted) during the year

—

Balance, end of year

250,000

500,000

250,000

1,000,000

2022

Balance, beginning of year

250,000

500,000

250,000

1,000,000

Restricted (unrestricted) during the year

—

Balance, end of year

250,000

500,000

250,000

1,000,000

Credit Risk

Liquidity Risk

7. DEFERRED REVENUE

8. INTERNALLY RESTRICTED NET ASSETS

Liquidity risk is the risk of being unable to meet cash requirements or fund obligations as they become

due. It stems from the possibility of a delay in realizing the fair value of financial instruments.

The Association has internally restricted the following amounts:

The Association is exposed to various risks through its financial instruments. The following analysis

presents the Association’s exposures to significant risk as at December 31, 2023.

9. FINANCIAL INSTRUMENTS

2023

The Association is exposed to credit risk with respect to its bank deposits, accounts receivable and

investments. The Association assesses, on a continuous basis, accounts receivable on the basis of

amounts it is virtually certain to receive and investments are invested with a large financial institution.

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

Interest Rate Risk

Market Risk

The Association manages its liquidity risk by constantly monitoring forecasted and actual cash flows

and financial liability maturities, and by holding assets that can be readily converted into cash.

Due to the COVID-19 pandemic, the Vancouver Park Board has waived the operation fee based on

prior years revenues for the calendar year ending December 31, 2020 and December 31, 2021. As a

result, the December 31, 2022 operating fee was waived.

In 2018, the Association signed a new JOA with the Vancouver Park Board effective January 1, 2018

for ten (10) years with one five (5) year renewal term. Under the agreement, the Association will pay

an operation fee to the Vancouver Park Board starting in year 2 for 1% of prior year's gross facility-

generated revenue and in years 3-10 for 2% per year of the previous year's gross facility-generated

revenue. Effective January 1, 2018, the Association will also pay a 1% subscription fee for use of the

ActiveNet registration system.

11. JOINT OPERATING AGREEMENT ("JOA")

Pursuant to the new British Columbia Societies Act, the Association is required to disclose contractor

fees and wages paid in excess of $75,000 in each fiscal year. In 2022 fiscal year, total Group One

wages was $144,501 [2022 - $129,989] which was paid to one contractor. This amount represents

payment for several individuals. Also, in 2023 fiscal year, one employee was paid $84,654 [2022 -

$84,475].

Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate

because of changes in market prices. Market risk comprises three types of risk: currency risk, interest

rate risk and other price risk. The Society is mainly exposed to interest rate risk and other price risk on

its term deposit and portfolio investments.

9. FINANCIAL INSTRUMENTS (CONT'D)

10. DISCLOSURE OF RENUMERATION

The Association is exposed to interest rate risk on its investments in so far that the initial rate may be

higher than the current interest rate obtained on maturity and renewal.

Dunbar Community Centre Association

NOTES TO FINANCIAL STATEMENTS

December 31, 2023

During the year, the Association repaid $22,500 of the loan. Subsequent to the year, the Association

repaid the remaining $7,500.

In 2020, the Association applied for and received a $40,000 loan under the Canada Emergency Business

Account. The loan is non-interest bearing until January 18, 2024, and then interest accrues at the rate of

5% until December 31, 2026, when the loan is due. If the loan is repaid on or before January 18, 2024,

$10,000 of the loan will be forgiven.

As the Association has met and expects to continue to comply with the loan’s terms and conditions and

expects to repay the loan on or before January 18, 2024, the 25% forgivable portion of the loan or

$10,000, was taken into 2020 income.

12. CANADA EMERGENCY BUSINESS ACCOUNT LOAN

Dunbar Community Centre Association

SCHEDULE OF PROGRAM OPERATIONS

Schedule

December 31, 2023

Net Income Net Income

Revenues

Expenses

(loss)

Revenues

Expenses

(loss)

$ $ $ $ $ $

Preschool 79,585 58,241 21,344 67,604 43,416 24,188

Children

305,611 187,567 118,044 165,016 101,427 63,589

Youth

9,336 6,404 2,932 3,270 2,366 904

Adult

175,356 90,351 85,005 157,270 73,903 83,367

Senior

62,195 23,332 38,863 36,566 24,021 12,545

Fitness

142,028 66,781 75,247 112,078 57,135 54,943

Special events

37,036 13,724 23,312 34,809 10,323 24,486

Summer

114,012 92,005 22,007 118,606 76,560 42,046

925,159 538,405 386,754 695,219 389,151 306,068

20222023

See accompanying notes to the financial statements

Governance Report

The Committee this year undertook a review of the Terms of Reference for the Board and committees

and updated them. There was also a collaborative look at Board skill sets. We continue to choose

practices that align with the DCCA’s values and mission. We continue to advocate for facility renewal at

Dunbar.

Activities planned for this year include review of onboarding materials and recruitment. We continue to

work on director recruitment and onboarding and relevant policies that aid in best practices.

The Governance Committee works with the Finance Committee to ensure our internally restricted funds

are managed by an investment professional and regularly reviewed. Committee members volunteer

their time on projects and administrative review and governance matters in between meetings.

Thank you to the Committee and fellow Board members for their volunteer time and efforts in sharing

their expertise and fiduciary responsibilities.

Stanley Chiu

Corporate Secretary and Chair of Governance

Dunbar Community Centre Association

Communications Report

With an updated and fully functional website rebuilt last year, the DCCA’s online presence has never

been better. We’re able to offer patrons the info they’re looking for right up front without digging

around on our website for simple, high-queried items like our current program guide, preschool

programs, and fitness programs like pickleball. Not to mention our Centre hours and separately, our

fitness room hours.

Knowing that patrons are using mobile devices to visit our website more frequently than traditional

computers, we’ve ensured that not only our website is fully optimized for mobile traffic, but our social

media strategy is active and current, engaging both with patrons, the neighbourhood and community

partners.

Please don’t hesitate to get in touch with us through our website or follow us on social media for

answers to questions about our Centre, or to hear the latest on how the Centre and the DCCA are

involved in the Dunbar community!

André Ladouceur

Vice President and Chair of Communications

Dunbar Community Centre Association

Apiary Update

Honey Bee Health

The Dunbar Community Hives did very well this year. We maintained the four strong hives and did not

have any swarms. Careful weekly attention to the honeybee life cycle and pre-emptive measures

were the means used to prevent swarms. The honey yields in Spring and Summer 2023 were higher

than ever (see graph below). This can be attributed to the weather, the health of the honeybees and

to the increase in

honey supers used.

These honey supers

were purchased by

the head beekeeper

(personal funds and

on loan to the DCC

for the honey

season) to ensure

adequate room for

the honey the bees

brought in. We had a good group of regular beekeeper volunteers that helped with hive inspections.

In addition, we installed a drip irrigation system that can better water the plants in the apiary. These

plants provide forage for both the DCC bees as well as the large number of native bees living nearby.

Grant Update

This year, we received two grants from the Neighborhood Small Grants and the Greenest City Grants.

These provided funds for mite treatments, the drip irrigation, and a special demo hive (see photo

below). We offered “Honeybee Info days” on three separate weekend days.

These were offered free to the community and they were a great success (see photo below).

Additionally, we again received a grant from Stong’s Market to provide sugar supplemental feeding for

our bees in the fall/winter. This is the third year running that Stong’s Market has supported us.

The year ahead

For this next year, we plan to offer four individual beekeeping sessions to open our volunteering to

more people in the community. These workshops will be structured such that one or more than one

can be taken to expand on the knowledge that interested volunteers might have. The presence of the

apiary is unique to the DCC and it is a valuable place to offer instructional courses to the community.

We are also preparing a community talk for the Salmonberry Days on June 1st.

Finally, the DCC might want to explore other options concerning what to do with all the honey. There

is a local person who purchases bulk honey at $8/lb or selling larger 1kg jars would also be an option. I

find many people want to purchase larger amounts of honey at a time.

The Break In

Unfortunately, last September the apiary box was broken into and some of our equipment was stolen.

I have already written and received one grant to replace some of the bee veil hats. There is still some

other equipment that will need to be replaced and the box is not secured as before. The plastic tab

that the lock fits in has been torn and there is not an easy fix for this. New boxes cost upwards of

$500. For now, I will keep the new veils in the community centre, but this is not optimal.

Dr Diane Martin

Head Beekeeper

Dunbar Community Centre Reports

Community Recreation Supervisor’s Report

This year was the first since 2020 when we did not have to navigate the ever-changing landscape of the

COVID-19 pandemic and resulting health orders from the Provincial Health Authority. It was exciting to

continue to build back the programs and special events and even add some new options for our

patrons. It felt as if we were definitely back to a “new normal!”

Personnel

This year at Dunbar Community Centre staffing remained consistent. We did welcome one new staff

person to the team and said goodbye to two members of our group.

In May, we welcomed back Dustin Hodgson (Program Assistant III) from his temporary promotional

opportunity at False Creek CC as a Programmer. Dustin got back to work quickly on the plans for the

annual Craft Fair and winter holiday events.

In September, Monica Kochhar was hired into the regular full-time Recreation Facility Clerk at Renfrew

CC. We thank her for all the hard work, especially during the early days of pandemic restrictions. The

full-time Cashier position was filled through the end of the year with auxiliary staff. Thank you to Marc

Klobucar (RFC) and the auxiliary front desk staff for their support and professionalism working with our

patrons.

The annual all-staff in-service was held on September 28. Staff reviewed emergency procedures and

policies as well as took part in a fire drill.

In October, Mark Cartwright (Regional Fitness Programmer) moved to another group of centres so a

new Fitness Programmer, Kinga Wdowiak, joined the Dunbar team. Kinga works at Dunbar and West

End Fitness Centres and is at Dunbar three days per week.

Programs & Events

I always enjoy attending events at Dunbar and especially having the opportunity to meet community

members. This year many successful programs ran as well as signature special events such as the

Holiday Craft Fair, Breakfast with Santa and a new Patron Appreciation event.

The new Patron Appreciation event ran on Saturday, August 26 from 11am-2pm. Some great musical

acts were enjoyed by the many who attended. Patrons enjoyed the caricaturist, balloon artist and the

BBQ provided by Stong’s. Approximately 350 people attended and we look forward to growing the

event in 2024.

The annual Holiday Craft Fair on Saturday, November 25 went very well with over 2000 visitors

attending and 145 vendors. Some of the changes we added this year worked well such as opening the

Gerry Massing (Games) Room for seating and using lighter weight tables for vendors (to ease the set up

and clean up). Thank you to the staff for their hard work organizing the Fair and to Laurel and the Board

members who supported. We also had 60 amazing youth volunteers who were a tremendous help at

the Craft Fair and received great feedback from the vendors. We look forward to planning the 40th

Dunbar Holiday Craft Fair in 2024!

The Dunbar CCA was successfully selected to host a two-year artist residency in partnership with the

Park Board. This residency will have a youth focus and Vanna (Community Youth Worker) is the staff

liaison for this project. Thank you to Vanna and James (DCCA Board Youth Liaison) who participated in

the jury of applications, interviews and selected an artist to work with Dunbar. The project begins in

Spring 2024 with artist Aaron Friend Lettner.

Facility

By the end of the year, the EV charging station project was finally completed in the community centre

parking lot. The parking lot has four new electric car charging stations installed and Dunbar is the first

westside centre to have these in place.

Other facility improvements done this year include: annual gymnasium floor refinishing, replacement of

lightbulbs as needed and carpet cleaning throughout the building.

We will continue in 2024 to work to improve the centre and offer a welcoming environment for patrons.

There will also be an upgrade to the HVAC system for the building which will include partial cooling.

Thank you to our building maintenance team: Fernando, Edwin, Manuel and Hercoles for keeping

Dunbar CC so clean and welcoming!

Overall, I would like to thank Laurel Giassa and the DCCA Board of Directors for their support as well as

the staff team for their hard work this year. I continue to be impressed with the team of people that

make Dunbar Community Centre such a wonderful place to work!

Respectfully submitted,

Kristi Douglas

Community Recreation Supervisor

Dunbar Community Centre

Adults and Seniors Programming Report and Special Events

After a few years of interruptions and changes brought by COVID-19 Health Orders, this past year in

2023, we were finally able to see program numbers rising and have some stabilization to our programs,

which is a great sight to see. Because of the stabilization, we see growth in our revenue and finally

getting closer to what we had before the pandemic.

Quite a few programs have done well this year, including Group Fitness, Health & Fitness, Dance,

Martial Arts, and Arts. Our sports programs, in particular, pickleball and badminton, have continued to

be popular, with the Gymnasium fully booked the majority of the time.

In 2022, we saw the return of all our Community

Events, and in 2023 we continue building on the

success of those events, included Easter Egg Hunt in

Spring, Halloween and Breakfast with Santa. Our

biggest events, the Dunbar Holiday Craft Fair, has

been as popular as ever, with 150 plus tables and saw

thousands of shoppers from throughout the City

came to do their Holiday shopping. This year, we

again combined the Tree Lighting to the Craft Fair, so

there were more

activities for people to

enjoy. One change this year was the addition of Music in the Park, a patron

appreciation event in the Summer, filled with live music, entertainment,

and barbeque.

We continue to build partnerships in our community and we are very

grateful to all of our community partner organizations, such as Stong’s

Market, who continue to support the community in Dunbar.

In addition, we are very grateful to add a new partnership with Amica, and

with their support, we are building up our seniors programs. We thank all

of our partners for their support and contribution this past year and hope this will continue for years to

come. Their support is vital to our community events and programs at Dunbar and we look forward to

building more partnerships with other organizations to help this community and the Centre grow

stronger.

Roy Liu

Recreation Programmer

Dunbar Community Centre

Preschool/Children/Youth Programming Report

2023 was very busy with people returning and

registering in our many programs. Each season there

were new and diverse program offerings. Some new

programs we provided include Spanish, Baking Club,

Italian Cooking Camps, Badminton, Drawing and Painting

and much more. I also worked closely with the Access

Services team to offer an adapted K-pop dance class

for children once a week.

Our piano programs have increased to 6 days a week

and we also introduced Taekwondo 4 days a week.

The Taekwondo program has been very successful,

and it’s been great seeing these program continue to

grow each season. Our art and music programs have

been very popular as well in both the Preschool and

Children’s areas with a few new instructors. As always, our

birthday parties, Winter /Spring / Pro-D Camps have been

thriving with enrollment being full.

The Dunbar Apiary has been great this year with the bees

working hard and our honey doubling from last year.

Honey was sold at the Dunbar Holiday Craft fair and we

are continuing to sell it.

Brittany Walsh

Recreation Programmer

Dunbar Community Centre

Youth Programming & Volunteers Report

Summer Day Camps Report

Our Summer Day Camps for children ages 6-12 was extremely successful this year with a waitlist

occurring on the first week of Spring/Summer registration. We had an exceptional day camp team with

fairly new leaders who worked really hard to provide an exciting summer for the kids by planning a

variety of different activities. We continued to provide supported camp spaces this Summer which

encouraged the leaders to ensure that the camp provided a safe, fun, and inclusive environment for all

our campers. We invited onsite contractors to run in-house activities with our program at the

community centre. Some of the activities that took place were Sportball, baking, dance parties, and

much more. The camps went to out-trips such as Science World, Vancouver Aquarium, City Central Fun

Park, Playland, and Big Splash. They also got

to meet children from other camps by

attending the annual City-wide Sports Day

event at Killarney Community Centre.

Dunbar gained many youth programs this

year, let alone youth-led programs. In 2023,

we brought in new instructors to the

community centre to run many programs

such as RainCity Basketball Club, French

Lessons, Bike Shop Clinics, Drama Club, and

more. The youth also attended a citywide

snowtubing out-trip to Cypress Mountain

with over 50+ youth from other community centres. Of course, our Youth Council continues to see

strong attendance every Friday night alongside our drop-in programs such as Youth Basketball and

Youth Badminton. The games room has been heavily utilized by teens from nearby schools. We have

seen an influx of youth all throughout the week, especially our Friday nights and now our Saturdays!

With an approximate 70% increase of youth participants from last year entering through the doors this

year, our programs and space that we provide continue to be successful. Below are some highlights of

what our youth achieved in 2023:

Winter 2023

In January, Dunbar’s Youth Council applied for and received a Youth-Neighbourhood Small Grant of

$500 from the Vancouver Foundation. The youth at Dunbar used the grant to compile hygiene packages

to a women’s relief shelter. These packages were distributed to women in need of new items for their

transition house and rape crisis centre. In February, our Youth Council hosted an Anti-Bullying Day event

in our main lobby. Here, we had pink lemonade, cookie decorating, button making, and a kindness

board.

Spring 2023

Dunbar’s Youth Council applied for a Youth Week Grant from the Vancouver Parks Board where their

application was selected to receive the grant voted by the City-Wide Youth Council. The youth decided

to run a City-Wide Youth Bubble Tea and Ramen Event in our main lobby. They also ran some mini

games which included charades, an

obstacle course, and a relay race. I

would also like to congratulate Sidney

Thanh Mai Ho for receiving $1400 to

University of British Columbia (UBC) and

being the first recipient of the Altruition

Scholarship at Dunbar Community

Centre Association. This scholarship is

dedicated to students who face financial

barriers but continue to give back to

their community through volunteerism.

Scholarships are earned based on the

amount of time volunteered. After

graduation from high school, the

accumulated scholarship credit will be available for students to pursue their higher education

aspirations at eligible post-secondary B.C. schools and institutions.

Summer 2023

Our PA II – Youth Leader, Elizabeth (Liz) Huynh ran and revived our Girls+ on the Go Mentorship

program to run various activities with female identifying pre-teens on Friday nights. The purpose of this

program was to assist preteen gain tactile skills, create connections with others, and have fun! Liz did a

great job taking the lead on this program with full attendance.

Fall 2023

Dunbar’s Youth Council prepared for several special events in support of the DCCA. In October, they

made goody bags and created activities, games, and arts and crafts for a sold-out Halloween event for

local families with registration numbers increased to nearly double of last year. In November, the youth

also helped set up over 150+ chairs and tables the night before our Holiday Craft Fair. In December, the

youth dedicated their time decorating our main lobby, the Christmas trees, and setting up for our

Breakfast with Santa event.

Volunteers

This year, we were able to hold three youth volunteer orientations. These orientations are held

seasonally by Vanna Nguyen and attendance is required in order to sign-up for upcoming volunteer

opportunities. Registration numbers vary from 20-40 depending on the season. During the volunteer

orientation, Vanna leads ice breakers to warm up and get the group engaging with one another. A site

tour is also conducted to allow the volunteers to familiarize themselves more with the community

centre.

By continuing to use our Dunbar Youth Instagram page and outreaching to nearby schools such as Lord

Byng, Prince of Wales, and Saint George Secondary School to promote, we garnered over 100+ youth

volunteers supporting various programs this year. From Day Camps, Special Events, to Children’s

Programs, we continue to have volunteers assist all throughout the year. In November, we hosted our

first Catch Basin Community Cleanup in partnership with the Engineering Department of City of

Vancouver. Here, community members alongside our youth volunteers assisted with cleaning out catch

basins filled with leaves blocking the drainage system. We had 60+ youth throughout the day for our

annual Holiday Craft Fair to assist vendors with carrying their items to their designated area, supporting

their booths, and cleaning up at the end of the day. For Breakfast with Santa, the youth dedicated their

time with set up, clean up, serve breakfast, and lead arts and crafts with children.

The amazing youth volunteers continue to make a positive impact on the Dunbar community with their

keenness and dedication. As the number of youths continue to grow and become even more

exceptional each year, they are one of the many reasons why our programs and special events are so

successful.

Vanna Nguyen

Community Youth Worker

Dunbar Community Centre

Special Events

The first event held for 2023 was the Easter Egg Hunt on April 8

. The event sold out with 95 children

attending who participated in arts & crafts, games and an Easter egg hunt.

The Dunbar Community Centre Association sponsored a new “Music in the Park” patron appreciation

event on August 26th with approximately

500 people attending. This event was to

replace Salmonberry Days as our new

community event for the public. As it was

our first Music in the Park event, we kept

the event mainly at the front of the

community centre. There was live music,

face painting, balloon twisters, a caricature

artist and the youth had games for the

children to play. Promotional items like

reusable bags and flying discs made with the

Dunbar logo were handed out. Vanna coordinated

youth volunteers who were a wonderful help and also

had the Kerrisdale Oakridge-Marpole community

policing group set up a booth. Thank you to Stong’s

for providing the food for the B BQ as it was a popular

feature of the event.

November 25

was the annual Dunbar Holiday Craft

Fair with 143 vendors and over 2200 visitors. Overall

the event went well and thank you to Kristi, Roy,

Brittany, Vanna and Laurel for their support.

This was the first year we decided to use six-foot

plastic tables, the vendors didn’t seem to have

an issue with it and it also made moving the

tables easier before and after the event. The

event was busy through the day and we

received positive feedback about the vendors, items available for sale and the live music and snacks

provided by Amica and Stong’s. We also held the annual tree lighting event on the same day as the

Craft Fair, since there were a lot of people that were already attending the craft fair. It was a great kick

off to the holiday season.

On December 9

we held the Breakfast with Santa event. The event sold over 80 tickets and many

happy families attending to see Santa and enjoy breakfast. The Vancouver Public library attended the

event and read a story between breaks with Santa Claus. We had a photobooth set up for photos with

Santa and snow even began to fall outside while the children enjoyed the event.

Thank you to the Dunbar Staff and Dunbar CC Association for their support of these great special

events!

Dustin Hodgson

Program Assistant III

This concludes the 2023 Annual Report

Thank you for your patronage and support!