Review Applications in Handshake
Review List of Applicants
- To begin reviewing your applicants, log into Handshake
- Click on Jobs on the left menu, Then click on the title of the job
- On the job overview page, click on the Applicants tab.
Note: You can view filter applicants who match your preferences by selecting the preferences
listed above the list of applicants. If you've specified preferences, the number of preferences
that the candidate meets will be shown in the Preferences column as "X of Y". If the candidate
meets all selected preferences, a green check mark symbol will display to either the right of the
numbers, or below the selected preference text. Hover over the indicated value or icon for
details on which preferences the candidate meets and doesn't meet.
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- Click on the applicant’s name to view their profile. If the student marked their profile as private,
you will receive an error message saying "This user's profile is private."
View Application Documents
- From the list of applicants, click the paper icon to the far right in the applicant row. A list of
the applicant's attached documents will appear in a dropdown. Click on the desired
document name to open a PDF version of the document in a new browser tab. Note: If there
is no paper icon, the student has not submitted any documents through Handshake.
IMPORTANT: Once you have reviewed an applicant, you should change their status accordingly.
The applicant will not be notified when their status changes unless you have configured applicant
messaging. A candidate can, however, check their status on their Handshake account.
Setting Up Status Messaging Preferences
With the Status Messaging feature, you can communicate with applicants about their application status
by enabling and creating messages that are automatically sent based on the applicant's status. Note:
your preferences are automatically enabled to NOT send a message.
Automated messages can be configured in three stages. To set up Status Messaging:
- Click on your name in the top-right corner of any page, then select User Settings from the
dropdown.
- Click Status Messaging Preferences from the menu on the left of the page.
- Click the dropdown below each status to choose the appropriate action:
o Pending ((default status; as soon as the application is received)
▪ Automatically send Pending message
▪ Do not send a message
o Reviewed (when you view the applicant's profile, download their application
documents, or manually mark them Reviewed)
▪ Automatically send Reviewed message
▪ Do not send a message
o Primary/Alternate
▪ Handshake will email students to choose an interview slot (based on
interview settings)
o Declined (when the Applicant's status is manually set to Declined)
▪ Ask to review/edit Declined message before sending
▪ Automatically send Declined message
▪ Do not send a message
o Hired
▪ There is no automatic or custom message available for the Hired status.
Reach out to the student directly to offer them the position. If they accept,
change their Status in Handshake to Hired.
Click on the tabs above the message box to create your custom message per status.
Enter the desired subject line in the Subject field and the custom message in the body section of
the Message box. Click the blue Save Default Message button in the lower-left corner to save.
Tip: click Insert Variable to have the student's name and job title automatically filled in the email.
