Sample UTSA Housing Academic Year Contract 22-23

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THE UNIVERSITY OF TEXAS AT SAN ANTONIO

OFFICE OF HOUSING AND RESIDENCE LIFE

UNIVERSITY HOUSING CONTRACT

2022-2023 Academic Year

(Fall and Spring Semesters)

August 19, 2022 – May 10, 2023

This University Housing Contract (“Contract”) is a license to use a furnished room in a University

residential facility on campus (“University Housing”) at The University of Texas at San Antonio

(“University”) on the terms and conditions stated herein.

Definitions

For purposes of this Contract, the following terms shall have the meanings indicated below:

• “Student” - A person admitted to The University of Texas at San Antonio.

• “Guarantor” - Parent/guardian if Student is a minor.

• “Contract Period” - The period beginning August 19, 2022, and ending May 10, 2023.

• “Proposed Contract Rate” - Pending approval from The University of Texas System, the Proposed

Contract Rate is the amount Student and/or Guarantor will pay University for a license to use a

furnished room for the duration of the Contract Period. Students will be informed of any change

from the Proposed Contract Rate once the final rate is approved. Depending on which University

facility and which room accommodation Student ultimately receives, the Proposed Contract Rate

(that does not include fees for the meal plan which is mandatory for residents with 48 or less credit

hours) is as follows:

Chaparral and Laurel Village

Proposed Contract Rate for

Academic Term

Proposed Contract Rate for

Semester

4 bedroom

$8,484

$4,242

2 bedroom

$9,210

$4,605

4 bedroom double

$5,214

$2,607

Alvarez Hall

Proposed Contract Rate for

Academic Term

Proposed Contract Rate for

Semester

Individual room

$8,320

$4,160

Chisholm Hall

Proposed Contract Rate for

Academic Term

Proposed Contract Rate for

Semester

Single

$10,254

$5,127

Double

$6,620

$3,310

Triple

$5,228

$2,614

Guadalupe Hall

Proposed Contract Rate for

Academic Term

Proposed Contract Rate for

Semester

Single

$9,770

$4,885

Double

$6,540

$3,270

• “Daily Room Rate” - The daily amount charged for the use of the furnished room under this

Contract is calculated for each term by dividing the Proposed Contract Rate by term by the number

of days within the Contract Period associated with each term.

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• The words “you” and “your” refer to Student; however, if Student is under 18 years old, “you” and

“your” refer to both Student and Guarantor, jointly and severally, unless the context indicates the

obligation rests solely on the Student.

• “University Housing” - The Office of Housing and Residence Life staffs, operates, and manages

on-campus properties owned by UTSA and is referred to as University Housing.

• “Census Date” – UTSA’s Census Date is the last day of the semester to drop or withdraw from your

courses without it showing on your academic record.

I. Obligations and Agreements of Student and Guarantor

a. You agree to pay all charges as due, and to comply with and abide by the following terms and

conditions: the UTSA Student Code of Conduct; the UTSA Handbook of Operating Procedures; the

University Housing Resident Handbook; the Rules and Regulations of the Board of Regents of The

University of Texas System; and all other University rules, regulations and policies, which may

now or in the future come into effect (individually and collectively, the “University Regulations”).

b. You acknowledge and agree that rates or fees are subject to change by legislative action, as are

University Regulations affecting this Contract. Changes and additions are officially announced

and/or posted, and the announcement or posting constitutes actual notice. Changes and additions to

University Regulations affecting this Contract become effective and binding on the first date of

posting or official announcement.

c. Any attempted assignment or subletting of this Contract by you is null and void.

d. You agree that if you violate any of the terms or conditions of this Contract, have a poor payment

history, or if the University determines you have violated the University Regulations and/or the

terms and conditions of roommate contracts agreed upon by you and your roommate(s), or if you

are disruptive to the use and enjoyment of University Housing by other students, the University

may refuse to offer you a University Housing contract in the future.

e. You agree that if the University finds you to be in violation of this Contract or of any of the

University Regulations, have a poor payment history, or if you are disruptive to the use and

enjoyment of University Housing by other students: (1) you may be subject to disciplinary action

(including but not limited to dismissal from the University); (2) you may be required to change

University Housing residence halls; and/or (3) your license to use University Housing may be

revoked and this Contract canceled and you may be required to withdraw from University Housing.

If the University requires you to withdraw from University Housing, this Contract will be

automatically canceled and you will pay all charges accrued under this Contract until you check out

pursuant to Section VII, plus the Liquidated Damages Charge (defined below).

f. You agree to keep your contact and student information updated by use of official University

websites.

II. Conditions of Contract

a. This Contract is offered on the condition you are admitted to the University. This Contract

does not guarantee you have been admitted to the University. Only the Office of Admissions

can grant admission to the University.

b. You must be a registered full-time student actively pursuing a degree at the University, or engaged

in a University-sponsored academic activity, to be eligible to live in University Housing. Should

your status change from full time to part time, you may be subject to removal or withdrawal from

housing. However, dropping to part-time status does not automatically make you exempt from

living on-campus. All completed applications are ranked in the order of when they are received in

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order to assess priority for room assignments. However, if a new incoming student is not registered

by August 1 or, for a returning student, June 1, he or she may lose their priority status and be placed

on a waitlist.

c. Registered Sex Offenders are prohibited from working or living in University Housing and

University Housing will not be provided to, or required of, any Registered Sex Offenders.

Registered Sex Offenders are prohibited from being within the living areas of University Housing,

including the University's Residence Hall and Apartments.

d. This contract is offered by University Housing with the intent to provide housing regardless of

changes to the academic schedule or manner of instruction provided by the University. University

Housing does not anticipate closing or issuing a refund as a result of such adjustments.

e. This contract is offered for the use of a furnished room within University Housing. This contract

does not guarantee assignment to a specific housing facility or room type. University Housing

reserves the right to utilize housing facilities and adjust housing assignments as necessary to

achieve University objectives.

III. Payments, Deposits, and Charges

a. University Housing charges will be included on your University fee statement. You will be

assessed for the entire semester charge prior to the start of the semester. Payment is due according

to University tuition and fee payment schedules. If payment is not made by the due date, a late

payment charge (“Late Payment Charge”) will be assessed according to University schedules. If a

Late Payment Charge has been assessed, a hold may be placed on your University record for

outstanding charges and you will be unable to register, graduate with your diploma, and/or receive

an official transcript or refunds until your University Account is brought current and all payments

and fees due are paid.

b. Failure to receive a statement or notice does not relieve you of the responsibility to pay on or

before the due dates.

c. If you fail to pay on a timely basis, you may have your license to use University Housing revoked,

and you may be denied a future University Housing Contract.

d. If you withdraw from or are dismissed from the University or University Housing for any reason

during the contract period, including enforced scholastic withdrawal, you will pay all charges

accrued under this Contract until you check out pursuant to Section VII, plus $900.00 in liquidated

damages, to cover costs the University will incur and/or losses the University may suffer as a result

of the withdrawal or dismissal (“Liquidated Damages Charge”).

e. The $50 application fee which accompanied your University Housing application is non-

refundable.

• A Student with a financial hardship waiver may defer payment of the fee until the Census Date

of the initial term associated with this Contract.

• If the fee is deferred, University Housing will post a $50 charge to Student’s account to

correspond with the Census Date of the term and the potential dispersal of available financial

aid.

• Student is responsible for paying the deferred non-refundable application fee even if Student

fails to complete the application process, fails to enroll or withdraws from University, or is

approved for a contract release prior to the start of the term and the dispersal of available

financial aid.

f. The $250.00 deposit which accompanied your University Housing application serves as a

reservation/damage/room clearance deposit (“Deposit”). The Deposit will be refunded to you upon

written request after all monies owed by you to the University under this Contract, unless you have

a completed contract for a future term or otherwise, have been paid and all other obligations under

this Contract, including, without limitation, proper check-out procedures, have been fulfilled. If

Student owes the University monies, the Deposit will be credited in the following order: (1) to any

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property and other damages associated with this Contract; (2) to any fees including, without

limitation, an Improper Check-Out Charge (defined below) owed under this Contract; (3) to any

outstanding charges owed under this Contract; (4) to any other outstanding debt owed to the

University; (5) or if the student renews for a future booking, the deposit will be held with UTSA.

g. A student who received a financial hardship waiver for the Deposit and cancels their Contract or

otherwise owes fees or damages to the University will be responsible for paying the Cancellation

Fee (defined below) or other fees or damages owed to the University.

h. You agree to pay all expenses incurred by the University in collecting the amounts due under this

Contract, including collection fees up to a maximum of 33⅓% of the amount due plus attorney’s

fees, court costs, and other costs.

IV. Cancellation of the Contract

You are responsible for paying the full Contract Rate for the entire Contract Period, unless the Contract is

canceled in accordance with one of the provisions below. Depending on when and how the Contract is

canceled, you may owe the University a Cancellation Fee. The “Cancellation Fee” charged by the

University constitutes an amount that will compensate the University for the costs it will incur and/or

losses it will suffer as a result of your cancellation, which costs and losses are difficult to quantify. As

provided in Section III.e. above, your Deposit may be used to partially defray the Cancellation Fee.

a. Cancellation Before the Start of the Contract Period

You may request to cancel this Contract for any of the following reasons as indicated in writing to

the Office of Housing and Residence Life (studenthou[email protected]du) and by completing the

cancellation request form which will be provided via email in accordance with this Contract:

• Is no longer enrolling at University or is withdrawing from University as confirmed by the

Registrar;

• Has a documented disability or medical condition requiring accommodations that the University

is unable to reasonably provide which must be reviewed by University

Accommodations/Disability Services; or

• Enters into military service or receives orders for active duty military service during the

Contract Period.

University will review your request for contract cancellation and provide notice regarding

University’s decision. The Effective Date of Cancellation is the date your notice of cancellation (via

cancellation request form) is received by the Office of Housing and Residence Life. The table

below lists the Cancellation Fee you will have to pay if you cancel your Contract before the

beginning of the Contract Period:

Academic Year 2022-2023 Applicants:

Effective Date Of Cancellation

Cancellation Fee

Before May 1

No Fee

May 1 through May 31

$250.00

June 1, through June 30

$500.00

July 1 and before the start of Contract Period

$900.00

b. Cancellation During the Contract Period

University may cancel this Contract as provided in this Contract. For example, if you fail to check

into University Housing in the time period required by this Contract, the University may terminate

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this Contract as outlined herein. Failure to check into your unit does not guarantee an automatic

cancellation if you remain a registered student with the University. However, once the Contract

Period begins, you may request to cancel this Contract for any of the following reasons as indicated

in writing to the Office of Housing and Residence Life (studenthousing@utsa.edu) and by

completing the cancellation request form which will be provided via email in accordance with this

Contract:

(1) If you fail to register, or cannot register with the University due to a hold on your

University Account during the semester in which the cancellation occurs, you may cancel

this Contract before the 12th class day by providing the Office of Housing and Residence

Life (studenthousing@utsa.edu) proof of your graduation date along with the cancellation

request form which will be provided via email found in Section XV.a. When your non-

registration is confirmed by the Registrar as of Census Date of the semester, you must pay

to the University the Liquidated Damages Charge in addition to all charges accrued under

the Contract until you check out pursuant to Section VII.

(2) If you voluntarily or involuntarily withdraw from the University during the semester in

which the cancellation occurs, you may cancel this Contract within 24 hours of withdrawal

by providing the Office of Housing and Residence Life (studenthousing@utsa.edu) notice

and by completing the cancellation request form which will be provided via email. When

your withdrawal is confirmed by the Registrar, you must pay to the University the

Liquidated Damages Charge in addition to all charges accrued under the Contract until you

check out pursuant to Section VII. You are expected to check out and vacate your space

within 24 hours of the cancellation of your Contract.

(3) If you graduate from the University at the end of the fall semester, you must notify the

Office of Housing and Residence Life (studenthousing@utsa.edu) and complete the

cancellation request form on or before November 1, 2022. We will provide the form via

email upon your request to the Office of Housing and Residence Life

(studenthousing@utsa.edu). When the Registrar confirms your graduation, you shall pay to

the University all charges accrued under the Contract through the end of the fall semester.

If you graduate at the end of the fall semester and do not notify the Office of Housing and

Residence Life by November 1st, you will pay all charges accrued under the Contract

Period through the end of the fall semester plus the Liquidated Damages Charge.

(4) If you enroll in an official UTSA Study Aboard program, National Student Exchange

Program or a UTSA internship abroad, for a semester or longer you must notify the Office

of Housing and Residence Life (studenthousing@utsa.edu) and complete the cancellation

request form on or before November 1, 2022 for the spring semester. We will provide the

form via email upon your request to the Office of Housing and Residence Life. There is no

cancellation penalty for students who enroll in the above programs and inform University in

by November 1, 2022 though you are still responsible for any charges accrued under the

Contract until you check out pursuant to Section VII. If you fail to notify the Office of

Housing and Residence Life by November 1

, you will pay all charges accrued under the

Contract Period through the end of the fall semester plus the Liquidated Damages Charge.

(5) If you receive orders for active duty military service effective during the remainder of the

Contract Period. Please notify the Office of Housing and Residence Life with your orders

via the cancellation request form which will be provided via email.

Effective Date Of Liquidated Damages Charge

Liquidated Damages Charge

After the start of the Contract Period

$900

c. Termination of Contract During Emergencies

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(1) If part or all of university housing is closed due to an emergency or natural disaster, the

University may adjust or terminate this contract without prior notice. The University may

extend this contract an equivalent amount of time as the closure to address the loss of use of

university housing and to provide for future use. In no event shall the University be obliged

to provide alternate housing to the Student or to rebuild or replace any affected premises.

Please note that if the Student initially had a scholarship that covered housing fees, the

amount will be credited back to the original form of scholarship.

V. Room Assignment

a. The University assigns roommates without regard to race, color, sexual orientation, religion, or

national origin. All units are single-gender assigned unless designated as a Gender Inclusive

Housing (GIH) option. Students assigned to GIH Units have self-opted into the GIH option with the

understanding that their roommate(s) may not identify as the same gender or sex. Students who feel

they have a physical or emotional condition that may impact their room assignment should notify

University Housing. University Housing may be able to address concerns through standard business

practices. In the event that a student with disabilities needs an individual accommodation, the

student will need to submit a written request for accommodation to UTSA’s ADA Coordinator.

Refer to http://utsa.edu/ada/ContactUs.html for information and instructions.

b. The University reserves the right to make changes in room assignments for such reasons as the

University determines to be appropriate in its sole and absolute discretion, including, without

limitation, closing housing facilities, moving students out of under-utilized areas, roommate

conflicts, pending disciplinary action, health or medical safety, and non-compliance with the

University Regulations. This contract is offered for the use of a furnished room within

University Housing and does not guarantee assignment to a specific housing facility or room

type. Room reassignments include but are not limited to: assignment to a different housing facility

or room type, consolidation of residents, assignment to supplemental space; and, except as provided

in subsection c. below (for temporary assignments), shall not result in a decrease or an increase in

the Contract Rate. If you fail to move to a new location within University Housing within 24 hours

after the University has issued you authorization or direction to move, you will be assessed three (3)

times the Daily Room Rate for each day you remain in the room you have been instructed to vacate.

c. Occupancy may be expanded through the assignment of “doubles” to what are normally single

occupancy rooms. Students assigned to overflow rooms should be prepared to have a roommate and

may not know until arrival that a roommate has been temporarily assigned to and placed in their

room. Additional furniture in overflow rooms will not be removed and must remain within the unit.

Occupancy may be further expanded by temporarily assigning students to space in a hotel or other

facility as deemed appropriate by the Executive Director of Housing and Residence Life in his/her

sole discretion. Temporary assignments are used until permanent room accommodations become

available. Temporary assignments may continue throughout the Contract Period. While in

temporary assignments, students remain bound by all the provisions of this Contract. Beginning on

the date of check in and ending on the day permanent University Housing is made available, a

student who is living in a temporary assignment will earn a discount credit, based on his assignment

in the temporary location as listed below:

• September 1, 2022 - 2.5% February 1, 2023 – 2.5%

• October 1, 2022 – 2.5% March 1, 2023 – 2.5%

• November 1, 2022 – 2.5% April 1, 2023 – 2.5%

• December 1, 2022 – 2.5% May 1, 2023 – 2.5%

If a student is in a temporary assignment for an entire semester, the total discount will equate to a

10% reduction of the Semester Contract Rate for that semester. Any discount under this provision

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will be credited to the student living in a temporary assignment on a monthly basis for so long as

no permanent University Housing is available for the student.

VI. Check-In and Occupancy

a. University Housing will provide the check in schedule and instructions to accommodate the move

in process. Check-in will occur over a number of days prior to the start of the Contract Period in

order to better control crowds and traffic flow. Adhering to the check in schedule will not result in

an additional room charge.

b. Unless you schedule a late arrival date, if you fail to check in by 4:00 p.m. the day before classes

begin, the University may terminate your Contract at the sole discretion of the University, and you

will be charged the Liquidated Damages Charge. Failure to check in on or before a scheduled late

arrival date will also result in you being charged the Liquidated Damages Charge. Failure to check

into your unit does not guarantee automatic housing cancellation if you remain a registered student

with the University.

c. If you are permitted by the University to check in early, accept a room card, or place any

belongings in a room, you are fully bound by the Contract on the day you check in or begin using

the room.

d. Early occupancy outside of the University Housing provided check-in schedule will result in a

room charge equivalent to the Daily Room Rate for each day before the first day of the Contract

Period.

e. Transfers to another University Housing facility during the Contract Period will be considered at

the sole discretion of the University. All requests are submitted via room change request form

which can be provided upon request via studenthousi[email protected] for the Residence Life team to

review.

VII. Check-Out

a. You must check out by 12:00 noon the day following your last final examination during the

Contract Period or by noon on the day after the close of the Contract Period.

b. You must follow the University’s check-out procedures by completing the checkout form located at

each front desk and on the website. This form will also be emailed to you at the end of your

contract period. Failure to follow these procedures will result in a $75.00 Improper Check-Out

Charge.

c. If you fail to follow the University’s check-out procedures at the end of the Contract Period or

within 24 hours after you withdraw from the University, prior to the end of the contract period, you

will be charged the Daily Room Rate plus assessed three (3) times the Daily Room Rate for each

day until you follow such check-out procedures or the University removes your property from the

room pursuant to Section XII. Further, you shall indemnify the University and prospective residents

for damages, costs and expenses arising out of or related to your failure to complete a timely,

proper check-out, including, without limitation, lost revenues, lodging expenses, attorney fees and

costs, and collection costs as specified above. If you graduate at the end of a semester, you may stay

in your assigned room without additional charge through the date of the University commencement.

You must notify the Office of Housing and Residence Life (studenthousing@utsa.edu) prior to

April 1

in order to avoid any late departure fees. You must follow the University’s check-out

procedures by 12:00 noon the day following commencement, and if you fail to check out by such

day, you will be charged the Daily Room Rate plus assessed three (3) times the Daily Room Rate

for each day until you follow such check-out procedures or the University removes your property

from the room pursuant to Section XII.

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VIII. Care of Facilities, Equipment, and Animals

a. You are responsible for keeping your room and housing unit in a neat and orderly fashion at all

times, including cleaning and sanitizing shared amenities within your unit to minimize the spread of

communicable diseases. All residents share responsibility for the care of their room and housing

unit. You shall not cause or permit to be caused damage or alterations to your room, apartment unit,

furniture, or equipment. You shall pay all costs associated with the repairs including any testing

arising out of or related to your failure to comply with the foregoing requirements to the University

promptly on demand.

b. You specifically agree to be liable for damages or other losses you or your guest(s) cause to

University Housing, the Neighborhood Centers, the City Center, laundry rooms, public lounges and

kitchens, your housing unit, your bedroom, or any University furniture or equipment, except for

ordinary wear and tear. Title to the damaged property will remain with the University. You will be

charged on a prorated basis for public area damage where responsible parties cannot be identified

and where reasonable evidence exists that area students are responsible for the damage. You shall

pay all such amounts to the University promptly on demand.

c. A refrigerator and microwave are provided in each Chaparral Village and Laurel Village suite. No

open flame or open heating element devices are permitted within suites. Small appliances are

allowed in the suite kitchenette area only. There is no cooking allowed in the individual bedrooms.

Each Neighborhood Center has a full kitchen area which can be used for cooking. Each resident

using the kitchen area is responsible for cleaning this area after use. Alvarez, Chisholm and

Guadalupe Halls have full kitchens within each community, including ovens, cooktops and

microwaves, which can be used for cooking. Each resident using the kitchen is responsible for

cleaning this area after use. There is no cooking allowed in individual bedrooms or outside the

community kitchen area.

d. The possession or burning of candles, incense, charcoal, lighting fluids, kerosene, oil lamps, or

other flame-emitting substances and articles are prohibited in University Housing.

e. No pets are allowed except fish, Service Animals, and Emotional Support Animals. Fish are limited

to a five-gallon or smaller volume aquarium. You are responsible for the care of your fish, Service

Animal(s) and/or Emotional Support Animal(s).

IX. Conduct

a. You are responsible for you and your guest(s)’ conduct and such conduct must adhere to the

University Regulations.

b. With the exception of firearms addressed in paragraph (c), the use or possession of fireworks and

lethal weapons or facsimiles is prohibited in or around any University Housing facility and may

subject you to disciplinary action, including withdrawal from housing.

c. Use or possession of firearms may be prohibited in or around certain University Housing facilities.

You are responsible for reviewing and complying with the applicable University Regulations

regarding such use and possession. Failure to comply may subject you to disciplinary action,

including withdrawal from University Housing.

d. Tobacco use*, gambling, narcotics, and controlled substances and/or drug paraphernalia are

prohibited in or around any University Housing facility. *Note regarding use of Tobacco Products

including but not limited to cigarettes (of any kind including herbal/spice cigarettes), cigars, pipes,

water pipes (hookah), electronic cigarettes, smokeless tobacco, snuff, and chewing tobacco. The

University is a tobacco and smoke free campus. Smoking and the use of Tobacco Products is

prohibited in and on all University-owned and leased property including buildings, grounds,

resident and University housing areas, parking lots and structures, green space, sidewalks, walk

ways, as well as personal vehicles on the property. The Tobacco Free and Smoke Free Campus

policy is contained in Section 9.36 of the University’s Handbook of Operating Procedures.

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Additional information regarding use of tobacco products in University Housing facilities can be

found in the UTSA Office of Housing and Residence Life Resident Handbook.

e. Alcoholic beverages are prohibited in or around University Housing with the exception of Laurel

Village. Residents of Laurel Village who are 21 years of age or older may possess and/or consume

alcoholic beverages as allowed by Texas law and in accordance with the provisions of the UTSA

Office of Housing and Residence Life Resident Handbook.

f. Solicitation, including door-to-door sales of goods and services, is not permitted in or around any

University Housing facility.

g. The possession, operation, charging or storage of Hoverboards, also known as Swagways, IO

Hawks, Skywalkers, etc., is prohibited in or around any University Housing facility and may

subject you to disciplinary action, including withdrawal from housing.

X. Fire Safety

Fire safety devices such as, but not limited to alarms, sprinkler systems, extinguishers, common area

smoke detectors, pull station covers, and exit signs are installed in all housing units. Residents and

guests must evacuate any time a fire alarm activates. Failure to evacuate may result in disciplinary

action, including expulsion and/or fines. Tampering with fire safety equipment is a violation of state

law and University Regulations and may result in disciplinary action including restitution, including

expulsion. You may not disconnect, cover, damage, or tamper in any way with fire safety devices.

Nothing may be hung from the sprinkler system. You will immediately report the malfunction of or

damage to any fire safety device in your room, including smoke detectors, to a Housing and

Residence Life staff member.

XI. Meals

a. A meal plan is required for all students that have not completed more than 48 credit hours as

recognized by the University Registrar by the beginning of the Contract Period. Unused portions of

the meal plan contract are not refundable, nor do they roll over to another semester unless

specifically defined by the meal plan.

XII. Abandonment of Room, Abandonment of Personal Property, and University’s Disposal of

Personal Property

a. Abandonment of your room/housing unit means: (1) in the University’s reasonable judgment you

appear to have moved out because of substantial removal of clothing, furniture, or personal

belongings from the University Housing room and housing unit; and (2) either the date by which

the Contract obligates you to leave such room has passed or no one has been in the room for five

(5) consecutive days while charges are due and unpaid.

b. If there has been abandonment of personal property in connection with the abandonment of your

room, the University may remove and/or store all property remaining in the room or housing unit in

accordance with subsection c. below (except personal property that may be thrown away by the

University if it is perishable [food, medicine, or plants] or worthless in the University’s reasonable

judgment). You are responsible for costs associated with the removal and storage of abandoned

property.

c. University’s Disposal of Abandoned Personal Property in Abandoned Room: The custody and

disposition of personal property abandoned in your room/housing unit shall be in accordance with

UTSA policy 9.07 (Lost, Abandoned, and Unclaimed Personal Property).

XIII. Rights and Obligations of the University

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a. University personnel may enter your room at any time in the event of an emergency and at any time

for any reasonable purpose, including, without limitation: inspection, preventive maintenance,

routine maintenance requests, or investigation of violations of University Regulations. By signing

the Contract, you specifically agree to be bound by the University Regulations as they now exist or

may hereafter be amended and acknowledge the rights and obligations of the University.

b. Any duty of the University to remedy or repair conditions materially affecting the physical health

or safety is as established by applicable law. You will give written notice to the University

specifying such conditions upon your discovery of such conditions.

c. The University is not responsible for loss or damages to personal property by theft, fire or other

casualty, whether such losses occur in your room, public areas, or elsewhere. It is encouraged that

each resident carry renter’s insurance or be covered under a parent’s homeowner insurance policy

throughout occupancy, including the early check-in period. Items left in your room or items

temporarily stored by you in a University storage area when you check out will be disposed of by

the University in accordance with University policies then in effect.

d. At your request, the University will install, change, or recode a security device on any exterior door

or window of your room. You agree to pay a charge for all labor, materials and overhead associated

with such installation, change, or recoding promptly upon delivery of a statement for same from

University.

e. In the event the University is prevented from completing the performance of any obligations under

this Contract by an act of God or other occurrence whatsoever which is beyond the control of the

University, the University shall be excused from the performance of such obligations to the full

extent of the law.

f. The University reserves the right to maintain the safety of the premises by any means, including but

not limited to temporarily or permanently removing the Student from university housing.

XIV. Miscellaneous

a. This Contract may be amended or supplemented only by an instrument in writing executed by you

and the University. This Contract and all documents incorporated in it by reference contain the

entire agreement of the parties and no oral understanding or agreement not incorporated into this

Contract shall be binding on either of the parties.

b. This Contract shall be construed under and in accordance with the laws of the State of Texas, and

all obligations of the parties created by this Contract shall be performed in Bexar County, Texas. If

any one or more of the provisions contained in this Contract shall for any reason be held invalid,

illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect

any other provision thereof and this Contract shall be construed as if such invalid, illegal or

unenforceable provision had never been contained therein.

XV. Notices

a. Any notice, request, or other communication required or permitted to be delivered under this

Contract shall be in writing and shall be deemed received when actually delivered by hand delivery,

transmitted to Student’s UTSA assigned email account, sent by confirmed facsimile transmission,

actually delivered by overnight carrier, received electronically by the University Office of Housing

and Residence Life at studenthousing@utsa.edu; or three days after it is deposited in the United

States mail, postage prepaid, certified mail, return receipt requested, and properly addressed as

follows: (1) if provided to Student, a) during the Contract Period, the proper address is the

Student’s assigned room, or b) before or after the Contract Period, the proper address is the

Student’s Home Address listed within ASAP; (2) if provided to Guarantor, then the proper address

is the Guarantor’s Address listed below, or (3) if provided to the University, then the proper address

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is the University at the Office of Housing and Residence Life, One UTSA Circle, San Antonio,

Texas 78249- 0635

b. The Office of Housing and Residence Life communicates directly with the Student and utilizes

email to communicate information including, but not limited to, assignments, billing issues, and

waiting list status. The Office of Housing and Residence Life will communicate with Guarantors

infrequently. Student is responsible for regularly checking their UTSA student email account.

Student is responsible for official information communicated by University Housing and informing

Guarantor.

XVI. Release and Consent for Use of Image

University Housing, its employees, and representatives have the right to take and use photographs,

video, digital images, or otherwise recorded images of University Housing residents who are in public

spaces, offices or at University Housing sponsored events. University Housing can publish such

images or depictions for promotion, marketing, or educational purposes in any form, including but not

limited to print, electronic, video, or Internet. University Housing has the right to edit, crop, retouch,

or otherwise alter such images or depictions and students waive the privilege of inspecting such

images or depictions prior to publication. All images or recordings, in whatever medium, are the

property of University Housing and can be used indefinitely without compensation to the resident.

Resident releases the University and those acting pursuant to its authority from liability for any

violation of any personal or proprietary right you may have in connection with such use. Residents

who wish to opt-out of this release or withdraw consent must submit a written request to the Office of

Housing and Residence Life at studenthous[email protected]du.

XVII. Method and Effect of Signing This Contract

a. For All Students:

Student will sign this Contract electronically by taking the following steps: (1) you will enter your

First and Last Name in the electronic contract page; and (2) you will enter your Banner ID as your

electronic Signature to agree to all Contract terms. By taking these steps, Student (1) certifies

he/she has read this Contract in full and understands and agrees to all its terms and conditions; (2)

agrees to pay all charges arising under this Contract and any extension thereof when due and in

accordance with the regulations of The University of Texas at San Antonio, together with all fees

and other costs for the collection of any amount not paid when due as specified herein; and (3)

acknowledges the University will not grant the license described herein unless personal guarantee

of payment of all charges or obligations under this Contract is made by you.

b. For Student who is a minor:

An electronic copy of this Contract will be provided to a Student to review. During the application

process there will a Guarantor Information step in which the Guarantor over the age of 18 must

enter their information. These minor students will also be sent an email to the student email address

for both their signature and their Guarantor’s. Student must fill in any missing information or make

corrections to outdated information, sign this Contract, ensure the Guarantor also signs it, and

return the fully signed Contract to the Office of Housing and Residence Life via email at

studenthousing@utsa.edu This Contract will not be effective until it is received by the University.

Students will receive the approval email once their contract has been received.

By signing this Contract, Student and Guarantor each; (a) certifies he/she has read this Contract in full

and understands and agrees to all its terms and conditions; (b) agrees to pay all charges arising under this

Contract and any extension thereof when due and in accordance with the regulations of The University of

Texas at San Antonio, together with all fees and other costs for the collection of any amount not paid

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when due; and (c) acknowledges the University will not grant the license described herein unless personal

guarantee of payment of all charges or obligations under this Contract is made by Student and Guarantor,

if any; (d) acknowledges Student is the contract holder and responsible for all communication and

coordination with the University regarding this contract.

Student’s Name (Print):_________________________________________________________________

Student’s ID Number:

Student’s E-mail Address:_______________________________________________________________

Student’s Home Address:_______________________________________________________________

Street:________________________________________________________________________

City: ____________________________________ State: Zip: ___________________________

Student’s Signature: Date:

Guarantor’s Name (Print):_______________________________________________________________

Guarantor’s Mailing Address (if different from Student’s Home Address):

Street:________________________________________________________________________

City: ____________________________________ State: Zip: ___________________________

Guarantor’s Signature: Date: