General Guidelines
PETRONAS License and Registration
1
Important Notice for Applicant
Applicant is advised to read and understand the content of these General
Guidelines. Clear understanding is important to ensure the application submitted
is complete and will be given due consideration. Requirements and procedures in
these General Guidelines may be updated from time to time.
Applicant is also advised to contact the Licensing and Registration Section (LRS)
directly for any general enquiry, including application matters as per the following
contact details:
Application related to PETRONAS License and Registration is based on self-service
concept via online submission. Applicant must ensure that all information
submitted are accurate.
PETRONAS does not appoint nor endorse any third party for the above purposes.
PETRONAS shall not be liable for any issue that may arise in the event that the
applicant engages a third party for submitting application of PETRONAS License or
Registration.
PETRONAS Contact Centre
Tel: 1-800-88-0011
Email: lrs_enquiries@petronas.com
2
3/1/2024
• Glossary
• Introduction
• General Requirements of PETRONAS License or Registration
• Application Involving Foreign Company
• Standardised Work and Equipment Categories (SWEC)
• Procedure for Application of PETRONAS License or Registration
• Types of Application
• New License or Registration
• Renewal of License or Registration
• Update of License or Registration
• New SWEC
• Renewal of SWEC
• Update of SWEC
• Cancellation of License or Registration
• Cancellation of SWEC
• Application Process
• Application Result
• Opportunity to Participate in Tenders
• Reminder
• Appendices
3
Contents
Term Definition or Explanation
Employee
Employees of the vendor which include:
•
Management employees for any employment status, i.e. permanent,
contract, secondment, etc.
•
Non-management employees (executive and non-executive) on
permanent basis only.
General SWEC
Products or services which are less complex, less critical to the business,
require low investment and easily available in the market.
License
•
License is required for any vendor that wishes to supply products
and/or services to Upstream sector in the oil and gas industry in
Malaysia.
•
With a valid License, a vendor is allowed to supply products and/or
services to the Upstream (PETRONAS Group of Companies and
Petroleum Arrangement Contractors (PACs) and the Downstream
sector (PETRONAS Group of Companies).
Management
Employees (permanent, contract or secondment) sitting in
managerial
positions and above
, e.g., Project Manager, Finance Manager, Human
Resource Manager, etc.
Minimum Technical
Requirement (MTR)
•
Set of requirements a vendor needs to comply when applying for a
particular SWEC.
•
Not all SWECs are imposed with MTR.
•
It is normally required for Strategic SWECs.
Registration
Registration is required for any vendor that wishes to supply products
and/or services to Downstream sector (PETRONAS Group of
Companies).
Special Condition
Condition imposed to vendor in which vendor is required to comply
within the stipulated time given.
Strategic SWEC
Products or services of high complexity, high business impact, and/or
high investment.
SWEC
SWEC (
Standardised Work and Equipment Categories) is a product or
service category
relating to both Upstream and Downstream
requirements in the oil and gas industry in Malaysia.
Top Management
A
salaried employee with the highest-ranking position in the company
(e.g. Chairman, Chief Executive Officer, Managing Director and
President) who is
responsible for the entire corporation.
Glossary
4
1. Vendor that has valid License or Registration for the relevant SWEC is eligible to participate in
PETRONAS Group of Companies and Petroleum Arrangement Contractors (PACs) tenders,
subject to procurement strategy.
2. Please refer below for the overview of License or Registration:
Downstream
sector
Upstream
sector
License
VS
Registration
Fee
Governed by
Based on the Petroleum
Development Act 1974 and
Petroleum Regulations 1974
PETRONAS requirement
Based on this Act, an entity that
wishes to provide products and/or
services to the Upstream sector in
the oil and gas industry in Malaysia
must have a valid license. Upstream
sector includes but not limited to
exploration, development and
production of oil and gas.
PETRONAS requires an entity
(Company) to register with
PETRONAS before participating in
tender for supply of products and/or
services to the Downstream sector
for PETRONAS Group of Companies.
Sector
Downstream
sector
Applicable
Not Applicable
Introduction
5
Vendor must comply with requirements below:
Note:
For Professional Bodies (PB),
paid-up capital
of Contribution
as stated above.
latest Net Worth must be positive.
Vendor needs to be Licensed or Registered in at least one approved SWEC for the License or
Registration to be valid or effective.
Registration of
Company (ROC)
Registered with the
Companies Commission
of Malaysia (CCM) or
Suruhanjaya Syarikat
Malaysia (SSM) as:
•
limited) or
• Berhad
limited) or
• Berhad
limited) company.
Registration of
Business (ROB)
• Registered with the
Companies
Commission of
Malaysia (CCM) or
Suruhanjaya Syarikat
Malaysia (SSM) as
Sole Proprietorship
and Partnership.
• ROB is only
applicable for West
Malaysia.
Professional Bodies
(PB)
Registered with the relevant
professional bodies, i.e.
Board of Land Surveyor for
Valuers, Appraisers and
Estate Agents Malaysia for
professional bodies.
Locally incorporated
Meet the minimum paid-up capital requirement
Positive Net Worth
Be Licensed or Registered in at least one SWEC
or
or
General Requirements of PETRONAS
License or Registration
License Sector
VS
RM 100,000
Registration Sector RM 10,000
1
2
3
4
6
There are three ways for a foreign company to be Licensed or Registered with PETRONAS:
• The branch must:
i. comply with
the General
Requirements.
ii. apply for the
PETRONAS
License or
Registration.
• The appointed Agent serves
as local representative and
service provider.
• The appointed Agent must:
i. comply with the General
Requirements.
ii. apply for the PETRONAS
License or Registration.
• Foreign company is
encouraged to select local
Agent from the existing
PETRONAS Licensed or
Registered vendors to ensure
that PETRONAS License or
Registration requirements
are fully met.
Appointing a local vendor
as Agent
Forming a Joint Venture
(JV) company with a
local vendor or individual
Forming a
local branch
• The JV must:
i. comply with the
General Requirements.
ii. apply for the PETRONAS
License or Registration.
Application Involving Foreign Company
or
or
7
What is SWEC
SWEC (Standardised Work and Equipment Categories) is a product or service category relating to
both Upstream and Downstream requirements in the oil and gas industry in Malaysia.
SWEC Type
SWEC is divided into two types as follows:
When the supply involves both products and services, the SWEC shall be categorised as
SWEC Categories
SWEC is divided into two categories as follows:
SWEC Requirement
Product
Service
Meet Minimum Bumiputera Requirement
Meet minimum Bumiputera requirement at
all four levels (Equity, Board of Directors,
Management and Employment) for the
applied SWEC.
Meet other SWEC requirements
Meet requirements which are
specified
in the respective SWEC
. For example,
Minimum Technical Requirement (MTR),
certification by external bodies,
appointment letter, etc.
Products or services which are
less complex, less critical to the
business, require low
investment and easily available
in the market.
General
Products or services of high
complexity, high business
impact, and/or high investment.
Strategic
8
Standardised Work and Equipment
Categories (SWEC)
VS
VS
Minimum Bumiputera Requirement for SWEC
1. The minimum Bumiputera requirement is set at 100% or 51% or 30% or 0%.
2. Please refer to the table below for further information on the SWEC minimum Bumiputera
requirement based on company type, i.e. Sdn Bhd/Berhad/ROB/PB:
SWEC
Minimum
Bumiputera
Requirement
Minimum Required Bumiputera Composition of a Vendor
Equity
Board of
Directors
Management Employment
100% 100% 75% 75% 51%
51%
51%
Berhad
(private-limited)/ROB/PB
51% 51% 51%
35%
-listed)
vendor
35%
for
owned at least 51% by a
Berhad (public-listed)
17.85%
for -listed)
vendor which is owned at
least 51% by a Berhad (public-
listed)
30%
30%
Berhad -
Berhad
(public-listed)
company which is owned at
least 51% by a Berhad
(public-listed)
30% 30% 30%
17.85%
for -listed)
vendor which is owned at
least 51% by a Berhad (public-
listed)
0% 0% 0% 0% 0%
9
Standardised Work and Equipment
Categories (SWEC)
SWEC List and MTR
1. Vendor is advised to always refer to the latest SWEC and MTR List which is available at
PETRONAS website.
2. Each SWEC is indicated by Application Type, Mode of Operation, Minimum Bumiputera
Percentage and SWEC MTR indicator as illustrated below:
Application Type Indicator
Application Type Description
L License
R Registration
SWEC MTR Indicator
Remarks Type Description
Yes SWEC has MTR
No SWEC has no MTR
Mode of Operation (MOO) Indicator
MOO Type for
Product SWEC
• Dealer
• Agent
• Chemical
Blender
• Assembler
• System
Integrator
• Manufacturer
• Fabricator
MOO Type for
Service SWEC
• Agent
• Self-operated
• Rig Operator
• Rig Owner-
Operator
• Vessel
Operator
• Vessel Owner-
Operator
Minimum Bumiputera
Requirement Indicator
10
Standardised Work and Equipment
Categories (SWEC)
All types of applications for PETRONAS License or Registration are based on self-service
concept via online submission through PETRONAS License Management System (PLMS).
The following are the types of applications which are available in PLMS:
New License or
Registration
Renewal of License
or Registration
Update of License
or Registration
Cancellation of
License or
Registration
New SWEC Renewal of SWEC Update of SWEC
Cancellation of
SWEC
11
Procedure for Application of
License or Registration
Types of Applications
New License or Registration
1. Applicable for vendor which has never been Licensed or Registered with PETRONAS.
2. Please refer to the following process flow:
* Application may be returned to vendor for further clarification/amendment/when not meeting
requirement.
**
License fee is applicable for License sector only.
***
Prior to submission of SWEC application, please refer to the latest SWEC and MTR List.
****
Vendor needs to be Licensed or Registered in at least one approved SWEC for the License or
Registration to be valid or effective.
Vendor submits New
Company Application
in PLMS
New Company
Application is
approved*
Vendor makes license
fee payment**
Vendor submits New
SWEC Application in
PLMS
New SWEC
Application is
approved
*
***
New application
completed****
12
Types of Applications
Renewal of License or Registration
1. Applicable for vendor to renew its License or Registration that is near expiry date or its
validity period had expired.
2. Vendor is able to submit Renewal of company application in PLMS starting four months
before the expiry date of the License or Registration.
3. Vendor is required to initiate and submit renewal of License or Registration as early as
possible. Delay in renewing the License or Registration will affect opportunity
to participate in tender. All applications (including last minute submission) will be
processed per stipulated timeline, i.e. 10 working days from date of submission (subject to
complete and accurate submission).
4. Please refer to the following process flow:
* Application may be returned to vendor for further clarification/amendment/when not meeting
requirement.
**
License fee is applicable for License sector only.
***
Prior to submission of SWEC application, please refer to the latest SWEC and MTR List.
****
Vendor needs to be Licensed or Registered in at least one approved SWEC for the License
or Registration to be valid or effective.
Vendor submits
Renewal of Company
Application in PLMS
Renewal of Company
Application is
approved*
Vendor makes license
fee payment**
Vendor submits
Renewal of SWEC
Application in PLMS
Renewal of SWEC
Application is
approved
*
***
Renewal application
completed****
13
Types of Applications
Update of License or Registration
1. Vendor is required to perform company update:
2. Failure to comply with the required company Update as stated in item i and ii may be a breach
of License or Registration General Condition, resulting in Non-Compliance status of Vendor.
3. Please refer to the following process flow:
* Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
**
License Fee is applicable when Vendor update its Sector from Registration to License.
Vendor submits
Update
Company
Application in
PLMS
Update
Company
Application is
approved*
Vendor makes
license fee
payment**
Update
Company
Application
completed
i. When there is a change on Vendor Profile or Vendor Information
When there is a change in the following:
• Vendor Name.
• Registered Business or Branch Address.
• Telephone Number.
• Email Address.
• Equity.
• Board of Directors.
• Beneficial Ownership.
• Management.
• Number of Employees.
• Sector, i.e. change sector from License to Registration, vice versa.
Note:
a) Updating must be done
within fourteen days
from the date of such change.
b) For Net Worth, vendor is required to
submit its latest Audited Financial Statement (AFS)
on annual basis to PETRONAS, i.e. within 8 months of its Financial Year End
. As such,
Vendor must ensure that
filing to SSM is done timely
.
ii. To comply with Special Conditions
Vendor must adhere to PETRONAS License or Registration Special Conditions
to ensure that
(LLRC) throughout the License or Registration validity period.
14
Types of Applications
New SWEC
1. Applicable for Vendor to add new SWEC(s) to the existing Licensed or Registered scopes.
2. Prior to submission of this application, please refer to the latest SWEC and MTR List.
3. Please refer to the following process flow:
* Vendor cannot submit SWEC application when there is an ongoing or in progress Company
Application.
**
Vendor may submit multiple SWEC application at the same time.
***
Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
****
Vendor needs to be Licensed or Registered in at least one approved SWEC for the License or
Registration to be valid or effective.
Renewal of SWEC
1. Applicable for Vendor to renew its SWEC(s) upon renewal of its License or Registration.
2. Prior to submission of this application, please refer to the latest SWEC and MTR List.
3. Please refer to the following process flow:
*
Vendor cannot submit SWEC application when there is an ongoing or in progress Company
Application.
**
Vendor may submit multiple SWEC application at the same time.
***
Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
****
Vendor needs to be Licensed or Registered in at least one approved SWEC for the License or
Registration to be valid or effective.
Vendor submits New
SWEC Application in
PLMS
*
**
New SWEC
Application is
approved***
New SWEC
Application
completed
****
Vendor submits
Renewal of SWEC
Application in PLMS
*
**
Renewal of SWEC
Application is
approved***
Renewal of SWEC
application
completed
****
15
Types of Applications
Update of SWEC
1. Vendor is required to perform SWEC Update:
2. Please refer to the following process flow:
* Vendor cannot submit SWEC application when there is an ongoing or in progress Company
Application.
**
Vendor may submit multiple SWEC application at the same time.
***
Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
Vendor submits
Update SWEC
Application in PLMS
*
**
Update SWEC
Application is
approved***
Update SWEC
application
completed
i. When there is a change of information
and document declared in current
Licensed or Registered SWEC
For example, when there is a change of
principal, key personnel, certification,
facilities, equipment, etc.
ii. To comply with Special Conditions
Vendor must
adhere to PETRONAS License
or Registration Special Conditions to
Registered Companies (LLRC) throughout
the License or Registration validity period.
16
Types of Applications
Cancellation of License or Registration
1. Applicable if Vendor no longer wishes to supply products and/or services to PETRONAS
Group of Companies and/or the Petroleum Arrangement Contractors (PACs).
2. Please refer to the following process flow:
**
Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
3. Please refer to the following requirement when submitting Company Cancellation application
in PLMS:
4. Vendor with License or Registration expiry more than one year will be automatically
cancelled by the system due to non-renewal.
5. In the event the Vendor wishes to renew its License or Registration after the cancellation, the
Vendor submits
Company
Cancellation
Application in PLMS
Company
Cancellation
Application is
approved**
Company
Cancellation
application
completed
Provide summary of cancellation in
PLMS
The summary shall comprise of the
following:
i. Reason of cancellation.
ii. Must be in accordance with the
attached official letter.
Attach official letter
The letter shall comprise of the
following:
i. State the reason for License or
Registration cancellation.
ii. State and verify that there is no
on-going tenders or contracts.
iii. Duly signed by the majority
shareholder and Top
Management.
17
Types of Applications
Cancellation of SWEC
1. Applicable if Vendor no longer supplies products and/or services under the SWEC which has
been approved earlier.
2. Please refer to the following process flow:
* Vendor cannot submit SWEC Cancellation application when there is an ongoing or in progress
Company Application.
**
Vendor may submit multiple SWEC cancellation application at the same time.
***
Application may be returned to Vendor for further clarification/amendment/when not meeting
requirement.
3. Please refer to the following requirement when submitting SWEC Cancellation application in
PLMS:
Vendor submits
SWEC Cancellation
Application in PLMS
*
**
SWEC Cancellation
Application is
approved***
SWEC Cancellation
application
completed
Attach official letter
The letter shall comprise of the
following:
i. State the reason for SWEC
cancellation.
ii. State and verify that there is no on-
going tenders or contracts.
iii. Duly signed by the majority
shareholder and Top Management.
Provide summary of cancellation in
PLMS
The summary shall comprise of the
following:
i. Reason of cancellation.
ii. Must be in accordance with
attached official letter.
18
Types of Applications
1. Average duration for application process are as follows:
2. Vendor will automatically receive email notifications on the following:
i. Application returned for amendment.
ii. Application rejected due to not meeting requirement.
iii. Application approved.
iv. License fee payment (if applicable).
v. Reminder to comply with Special Condition.
3. If Vendor does not receive any email with regards to the status of the application after the
stipulated processing time, Vendor may .
4. Vendor is reminded to ensure that the latest contact details declared in PLMS is accurate and
updated in timely manner.
1. Validity period for PETRONAS License and Registration is three years.
2. License fee is imposed on a Licensed vendor based on Paid-up Capital or Total Contribution
as follows:
3. License fee is only
applications.
4. License fee payment must be made within five days from the date of email notification sent
to the Vendor.
5. License fee payment shall be made via online payment (FPX) only. Other payment methods,
e.g. cash, money order, personal cheque or credit card are not acceptable.
6. Registration certificate is issued virtually via PLMS once Company Application is approved,
while License certificate is issued virtually via PLMS once the Company Application is
approved and license fee payment has been made.
Application Type Average duration
New/Renewal/Update of
License or Registration
10 working days from date of submission
*subject to complete and accurate submission
New/Renewal/Update of SWEC
10 working days from date of submission
*subject to complete and accurate submission
Cancellation of
SWEC/License/Registration
5 working days from date of submission
*subject to complete and accurate submission
Paid-up Capital or Total Value of Contribution Annual license fee
RM100,000 - RM1,000,000 RM 250
Above RM1,000,000 - RM5,000,000 RM 500
Above RM5,000,000 RM 1,000
19
Application Process
Application Result
1. Vendor that has valid License or Registration for the relevant SWEC is eligible to participate
in PETRONAS Group of Companies and Petroleum Arrangement Contractors (PACs) tenders
(subject to procurement strategy) as the
2. Vendor is encouraged to promote and introduce its products and/or services to PETRONAS
Group of Companies and PACs.
3. If a Licensed or Registered Vendor is invited to participate in a tender, the Vendor is required
to duly respond to the invitation. Failure to either respond or decline without valid reason
repeatedly in a particular SWEC code may result in the Vendor not being invited for future
tenders for that particular scope.
4. If Vendor fails to comply with Special Conditions imposed, the Vendor will be automatically
excluded
valid.
Reminder
1. Applicant is advised to understand this General Guidelines thoroughly before submitting
application through PLMS. Application will be rejected if information submitted is:
• incomplete; or
• missing required documents; or
• non-compliance with General Guidelines and/or SWEC requirements.
2. Application by Vendor which has the same Shareholder(s) or Directors(s) of another
Licensed or Registered Vendor in the same SWEC is not allowed to avoid any conflict of
interest.
3. During the application process, Licensing and Registration Section (LRS) personnel may
contact the applicant if clarification is required. Applicant is required to give his or her best
cooperation.
4. Required certificates shall be valid throughout the License or Registration validity period.
5. All documents submitted must be scanned from the original document and in colored
version. If the original document is in Black and White, the document shall be stamped as
Certified True Copy (CTC).
Note: The above is applicable for Company and SWEC applications.
6. Vendor is responsible to ensure that the latest contact details declared in PLMS is accurate
and updated in timely manner.
7. Vendor shall allow PETRONAS representatives for inspection visit/site/company audit and
review or copy of documents and interview of employees and related parties.
20
Opportunity to Participate in Tenders
• Appendix 1: Definition of Mode of Operation (MOO)
• Appendix 2: Document Checklist for New/Renewal/Update License or
Registration Application
• Appendix 3: Document Checklist Based on the Mode of Operation of
Applied SWEC
• Appendix 4: Agency Appointment Guideline for Agency Appointment
Letter
• Appendix 5: Agency Appointment Template for Agency Appointment
Letter
• Appendix 6: Template for Manufacturer, Assembler, Chemical Blender,
Fabricator and System Integrator
21
Appendices
Mode of Operation
(MOO)
Definition
Dealer
Vendor that can supply products from any supplier or manufacturer.
Agent
Vendor that represents a local or foreign Principal in providing
products and/or services in Malaysia.
Self-operated
Vendor that carries
-out works using its internal resources such as
internal expertise, workforce, facilities and equipment.
Manufacturer
Vendor that makes and/or produces any material or product for
usage which includes installation of parts through a manufacturing
process.
Assembler
Vendor that install various parts of products and put them together to
make finished products.
Chemical Blender
Vendor that mix or blend raw materials into mixture of chemical
products.
Fabricator
Vendor that involves in the construction of machines and structures
from various raw materials and usually based on the engineering
drawings and designs.
System Integrator
Vendor that builds systems by integrating hardware and software
products.
Rig or Vessel Operator
Vendor that operates the rig or vessel using their internal manpower
(expertise) but does not own the vessel.
Rig or Vessel
Owner-Operator
Vendor that owns and operates the rig or vessel.
22
Appendix 1:
Definition of Mode of Operation (MOO)
No.
Requirement or
Documentation
Explanation and Important Attachments
1
Registered with
Companies
Commission of
Malaysia (CCM) or
Suruhanjaya
Syarikat Malaysia
(SSM)
i.
Vendor must be locally incorporated as:
a)
b) Berhad
c) Berhad
d) Sole Proprietorship and Partnership (Note: ROB only applicable
for West Malaysia).
ii.
Vendor needs to ensure its latest company information is updated
in SSM.
iii.
Exception is given to professional bodies, e.g. Board of Land
required to submit the relevant registration or certification of the
professional body.
iv.
Information which is not available in SSM is self-declared
(manually) by Vendor.
2
Declaration of
Vendor Beneficial
Ownership (BO)
i.
Vendor is required to declare BO information to PETRONAS. The
information will only be used internally by PETRONAS and will not
be disclosed to any third-
party. Vendor may update BO information
via the following:
a) If Vendor License or Registration is expiring in less than four
months, to provide during Renewal of Company Application.
b) Otherwise, Vendor to provide during Update Company
Application.
ii.
All information must be declared in order for Vendor to submit
application for Renewal or Update of Company Application in PLMS.
iii.
Vendor is reminded and advised to consult own Company
Secretary on the information to be provided.
iv.
Please refer to the Supplemental System User Guide (How to
Declare Beneficial Ownership inside PLMS) for detailed guideline on
how to declare BO in PLMS.
23
Appendix 2:
Document Checklist for New/Renewal/Update
License or Registration Application (1 of 3)
No.
Requirement or
Documentation
Explanation and Important Attachments
3
Latest Audited
Financial
Statement (AFS)
i.
The AFS shall be the latest and complete. Please refer to the
following criteria:
a) The submission of latest AFS should be done within 8 months of
b) Berhad if the latest AFS is not
available:
• The application will not be able to be submitted in PLMS.
• In case Company obtained Extension of Time (EOT) approval
from SSM on AFS lodgement date to SSM. Vendor may submit
SSM approval letter to PETRONAS Contact Centre.
c) Vendor which has Group or Consolidated financial information
declared at SSM:
• To declare manually the Vendor financial information (not
Group or Consolidated financial information) in PLMS.
• To attach a copy of the latest AFS in PLMS.
d) Vendor with Exempt Private Company status at SSM:
• To declare manually the Vendor financial information in
PLMS.
• To attach a copy of the latest AFS in PLMS.
e) Submitted AFS document shall be:
• Audited by Auditor.
• Endorsed by Commissioner for Oaths.
• Duly signed by Directors.
•
f) Exception is given to Vendor which is:
• Incorporated less than 20 months from date of application
submitted.
• Berhad i.e. under ROB and professional
body category). However, Vendor must submit either one of
the following:
▪ Audited Financial Statement date not exceeding 8 months
from 31 December of the year, duly
Top Management.
▪ Management Account date not exceeding 3 months from
, duly signed by
ii.
must be positive. Vendor with
negative Net
Worth is not acceptable.
24
Appendix 2:
Document Checklist for New/Renewal/Update
License or Registration Application (2 of 3)
No.
Requirement or
Documentation
Explanation and Important Attachments
4
Bumiputera status
verification for
Shareholder,
Director, and
Management
team
i.
For Shareholder and Director Bumiputera verification purposes,
Vendor to provide:
a) Latest Form of Annual Return (FoAR) of a Company having a
Share Capital
ii.
For management team Bumiputera verification, Vendor to provide:
a) Birth certificate which state the race or
b) Bumiputera status confirmation letter from:
• Pejabat Hal Ehwal Anak Negeri Sabah (PHEANS)
• Mahkamah Anak Negeri Wilayah Persekutuan Labuan
(MANWPL)
• Or any other applicable or relevant authorities.
Note: For management team who is also a Shareholder or Director
and Form of Annual Return already been provided, no
additional supporting document is required.
5
Meet
requirements for
the applied SWEC
i.
follows:
a) Meet minimum Bumiputera requirement at all four levels
(Equity, Board of Directors, Management and Employment) for
the applied SWEC.
b) Meet requirements which are specified in the respective SWEC
.
For example, Minimum Technical Requirement (MTR),
certification by external bodies, appointment letter, etc.
ii.
Required documents shall be valid throughout the License or
Registration validity period.
iii.
All documents submitted must be scanned from the original
document and in colored version. If the original document is in
Black and White, the document shall be stamped as Certified True
Copy (CTC).
Note: The above is applicable for Company and SWEC application.
iv.
For qualification requirement, a copy of certificate (e.g. Certificate,
Diploma, Degree and PhD) is required. Resume or Curriculum Vitae
is not acceptable.
v.
Vendor needs to be Licensed or Registered in at least one approved
SWEC for the License or Registration to be valid and effective.
25
Appendix 2:
Document Checklist for New/Renewal/Update
License or Registration Application (3 of 3)
No.
SWEC Mode of
Operation
(MOO)
Explanation and Important Attachments
1
Dealer
(for
products)
i.
Dealer is a Vendor that can supply products from any supplier or
manufacturer.
ii.
To provide other documents requested for the applied SWEC.
2
Agent
(for
products
or
services)
i.
Agent is a vendor that represents a local or foreign Principal in providing
products and/or services in Malaysia.
ii.
For the same SWEC:
a) Principal may choose to provide products and/or services through one
Agent or through multiple Agents (appointment can be on exclusive or
non-exclusive basis).
b) A Vendor may be an Agent for more than one Principal.
iii.
The minimum duration of agency appointment shall be three years. Longer
duration (more than three years) is highly encouraged, e.g. five years agency
appointment.
iv.
To . Please refer to
Appendix 4 for further information on Agency appointment letter and
Appendix 5 for the acceptable format.
v.
The agency appointment letter must be renewed three months before expiry
date to ensure SWEC validity is maintained.
vi.
To provide other documents requested for the applied SWEC, e.g. certified
true copy by principal, principal's official stamp or principal Director(s)
signature, etc.
3
Self
-operated
(for
services)
i.
Self-operated is a Vendor that carries-out works using its internal resources
such as internal expertise, workforce, facilities and equipment.
ii.
To provide other documents requested for the applied SWEC, e.g. certified
etc.
iii.
All required certifications and/or documents shall be under the name of the
Vendor.
4
• Manufacturer
•
Assembler
•
Chemical
Blender
•
Fabricator
•
System
Integrator
i.
Vendor to provide the following documents:
a) List of equipment/machine/hardware/software/vehicle.
b) Manufacturing license from Malaysian Industrial Development Authority
(MIDA) or Local Council.
• Vendor to attach exemption letter from MIDA in case the Vendor is
eligible for exemption.
c) Technical or commercial brochure for products.
d) Factory details and layout plan.
e) Flow chart for the process, e.g. manufacturing processes.
f) To provide other documents requested for the applied SWEC, e.g. certified
true copy by Vendor, Vendor's official stamp or Vendor Director(s)
signature, etc.
ii.
Please refer Appendix 6 for the template.
26
Appendix 3:
Document Checklist Based on the Mode of
Operation of Applied SWEC (1 of 3)
No.
SWEC Mode of
Operation (MOO)
Explanation and Important Attachments
5
Rig applications
•
Agent
•
Rig Operator
•
Rig Owner-
Operator
i.
based on the respective Mode of
Operation applied:
ii.
The following additional documents are required to be submitted for
as Rig Owner-Operator:
iii.
To provide other documents requested for the applied SWEC.
Agent Rig Operator Rig Owner-Operator
Certificate of
Registry (CoR)
Appointment
Letter
Must be from rig owner Not Applicable
Remarks
•
CoR and Appointment
Letter from Rig
companies is
acceptable, with
minimum 51% equity.
•
To provide supporting
document to verify the
•
CoR from Rig
companies is
acceptable, with
minimum 51% equity.
•
To provide
supporting document
to verify the
Rig Owner-Operator
Rig Sales and Purchase
Agreement (SPA)
Must be under
Loan Facilities
Agreement from Local
Bank
Must be under
Proof of Ownership or
Ultimate Beneficiary
Official Letter from the Vendor showing the
breakdown of the rig ownership in
percentage (%)
Remarks
•
SPA and Loan Facilities Agreement from
acceptable, with minimum 51% equity.
•
To provide supporting document to
27
Appendix 3:
Document Checklist Based on the Mode of
Operation of Applied SWEC (2 of 3)
MOO
Document
MOO
Document
No.
SWEC Mode of
Operation (MOO)
Explanation and Important Attachments
6
Marine Vessel
applications
•
Agent
•
Vessel
Operator
•
Vessel Owner
-
Operator
i.
The following documents are required to be submitted
based on the
respective Mode of Operation applied:
* For vessel registered in Denmark, please submit Certificate of
Nationality.
** Applicable for vessel > 500 MT only.
ii.
To provide other documents requested for the applied SWEC.
Agent
Vessel
Operator
Vessel Owner-
Operator
Certificate of
Registry (CoR)*
Safety
Management
Certificate**
Document of
Compliance
(DOC)**
Must be
under
vessel
name
Must be
under
vessel
operator's
name
Must be under
Appointment
Letter
Must be from vessel
owner
Not Applicable
Remarks
•
CoR, DoC and
Appointment Letter
group of companies is
acceptable, with
minimum 51% equity.
•
To provide supporting
document to verify the
• Application within
the same group
of companies is
acceptable, with
minimum 51%
equity.
•
To provide
supporting
document to
verify the
structure.
28
Appendix 3:
Document Checklist Based on the Mode of
Operation of Applied SWEC (3 of 3)
MOO
Document
No. Key Items Explanation
1
Information
i.
Principal can either be a local or foreign company.
ii.
a)
b) Company name.
c) Address.
d) Telephone number.
e) Email address.
2
Information
Agent must be a local vendor
which complies with the License or
Registration general requirements.
3
Agent
Terminology
Agent terminology to be stated clearly in the letter
. Other relationship,
e.g. distributor, dealer is
not acceptable.
4
Coverage of
Appointment
i.
The appointment can either be exclusive or non-exclusive. This is
to be stated clearly in the letter, -
ii.
The coverage for the appointment should also be stated clearly,
i.e. Southeast Asia, West Malaysia, East Malaysia, Sabah, Sarawak, etc.
5
Scope of Product
or Service
i.
Product or Service supplied must be specified clearly in the
appointment letter. Vendor must follow the following format:
ii.
List of product or service must be clustered according to
categories and the applied SWEC must be highlighted, i.e. bold or
color.
iii.
Specify the scope description and use the exact terminology as per
latest SWEC list.
29
Appendix 4:
Agency Appointment Guideline for Agency
Appointment Letter (1 of 2)
SWEC Code Scope Description
Information of
Product or Service
Refer to
PETRONAS
SWEC List
E.g.
16221100P
Refer to PETRONAS
SWEC List
E.g.
Motor Vehicle
Details of product or
service offered
E.g.
Passenger car,
motorcycle, pickup
truck, etc.
No. Key Items Explanation
6
Duration of
Appointment
i.
The agency appointment Start and End Date must be stated in the
appointment later.
• The date shall be stated in complete date, i.e. consisting day,
month and year. Both Start and End Date must be highlighted in
bold.
ii.
The minimum duration of agency appointment shall be
three years.
Longer duration (more than three years) is highly encouraged, e.g.
five years agency appointment.
iii.
The agency appointment letter must be renewed three months
before expiry date.
7
Letter Signatory
i.
a) or personnel on
behalf of Top Management (must at least be Managerial
position and above).
b) full name.
c) designation.
ii.
Digital signatory is acceptable.
30
Appendix 4:
Agency Appointment Guideline for Agency
Appointment Letter (2 of 2)
31
Appendix 5:
Agency Appointment Template for Agency
Appointment Letter
Full Address
Postcode Country.
Tel: +49 (0) XXXX / XXXX-X
E-mail Address: [email protected] Website: www.xx.de
Date of Letter
Full Address
Postcode Country.
Attention: Full Name
Designation
Dear Sir,
RE: APPOINTMENT LETTER
We, (name of principal) hereby confirm that your company, (name of Agent)
has been appointed as our AGENT on exclusive / non-exclusive basis in the
territory of Malaysia for our product as follows:
This appointment shall be for a period of ____ (years) effective from ____ (day,
month, year) to _____ (day, month, year) and must be renewed in writing
before expiration.
Thank you.
Yours faithfully,
Principal Authorised Signature
Full Name
Designation
Letter Head
1
2
3
4
5
6
7
SAMPLE
SWEC Code Scope Description
Information of
Product or Service
Refer to
PETRONAS
SWEC List
E.g.
16221100P
Refer to PETRONAS
SWEC List
E.g.
Motor Vehicle
Details of product or
service offered
E.g.
Passenger car,
motorcycle, pickup
truck, etc.
Factory/Workshop and List of Equipment
*Please include
copy of certificate
for the above manufacturing license.
Factory/fabrication yard/workshop/store
Address
Area
Ownership
√
Self
-
owned
Rented
Name of Owner
(if rented)
Address of
Owner (if rented)
List of Equipment
No.
Equipment/machine/hardware/
software/vehicle
Quantity/
Size/Area
Ownership
(self-
owned/
rented)
Owner (if rented)
Manufacturing license from Malaysian Industrial Development Authority (MIDA)/Local Council
License number
License
duration
32
Appendix 6:
Document Checklist for Manufacturer,
Assembler, Chemical Blender, Fabricator and
System Integrator
