Requesting Payments on the
Automated Standard Application for Payments
(ASAP.gov)
August 28th, 2024
Presented by Drew Hicks
ASAP.gov
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• Please submit your
questions as needed.
• We will reply privately and
post the most common
ones to the “Featured”
section.
• Need special assistance?
– Please send an email to
ASAPHelpDesk@fiscal.treasury.gov
– Please be sure to place your
Recipient ID (or UEI and EIN) in
subject line.
Live Event Q&A
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Quick Overview of ASAP.gov 10 minutes
Review Recipient Users and Roles 10 minutes
Payment Request Steps 10 minutes
Live Demo of Payment Request 10 minutes
How to Run Reports 10 minutes
New Login Process Overview 10 minutes
Q&A ~TBD
How to Make Payment Requests Agenda
Presentation available here: https://fiscal.treasury.gov/files/asap/asap.gov-how-to-make-payment-requests.pdf
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Authorizations and Payments
ASAP Account
where federal agencies
authorize funds for the
recipient to draw down.
ꝏ
The Automated Standard Application for Payments allows organizations receiving federal funds to
draw monies securely from pre-authorized accounts established by the agency issuing the payment.
Recipient Organization
acting as a ‘grantee’
withdraws funds by
logging into ASAP.gov.
Federal Agency
acts as the ‘grantor’ by
depositing funds in the
ASAP Account.
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PAYMENT USE CASE
A. Recipient logs into ASAP.gov and
initiates a payment request via the
following payment methods:
• Immediate Fedwire.
• Same Day ACH.
• Next Business Day ACH.
B. Agency reviews payment request
(optional step).
• The request will remain “pending”
until approved or rejected by the
Agency.
C. ASAP sends money to your bank to
be deposited.
Payment Request Process Overview
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Maintain Control Agency funds remain within Treasury control until paid.
Minimize Returns Agency can simply reduce the available balance.
Save Time Recipients request payments from ASAP accounts.
Automated Controls ASAP stops invalid payment requests.
Review Requests Agencies can review these requests before being paid.
As Soon As Possible Immediate, same day and next day payment options.
Minimize Checks Recipients can return payments online.
Save Money No costs for federal agency and recipient organization users.
ASAP.gov
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Corporation For National & Community Service
DC Courts
Denali Commission
Department Of Homeland Security
Department Of Agriculture
Department Of Commerce
Department Of Defense
Department Of Energy
Department Of Health And Human Services
Department Of Justice
Department Of State
Department Of The Interior
Department Of The Treasury
Department Of Transportation
Environmental Protection Agency
Federal Emergency Management Agency
General Services Administration
Gulf Coast Ecosystem
Library Of Congress
Naval Sea Systems Command
Nuclear Regulatory Commission
Office Of Personnel Management
Social Security Administration
U.S. Postal Service
ASAP.gov
Fiscal Year 2023
65 Federal Agencies
23,890 Recipients
612,372 Payments
$707 Billion Dollars
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Initial Point of Contact
Adds users or modifies their roles.
Head of Organization
Approves users and roles entered by
POC. Only one (1) person can be HOO.
Point of Contact
A POC can name additional POC(s) who
also add/modify users.
Financial Official
Adds and modifies banking information
as needed.
Authorizing Official
Adds organization ‘Short Name’ and
Payment Requestors/Inquirer Only Role
Payment Requestor
The only role that can submit payment
requests for organization.
Inquirer Only
Runs reports only. No other permissions.
User Roles & Description
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• If you see this message:
– Instead of clicking on the menu
bar, please let your mouse hover
over the menu options.
• The options that appear
under each menu bar are
determined by your roles.
– For example, only a user with
the Payment Requestor role will
have access to the Payment
Requests menu.
TIP | Menu Bar Error Message
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1. From the ASAP.gov home page, hover your mouse over the Payment Request
menu button.
2. Click on “Initiate Payment Request (PR)” from the drop-down menu.
Step 1 of 5 | Initiate Payment Request
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1. For Select a Bank Relationship - Select one of
your existing bank accounts.
Step 2 of 5 | Set Payment Preferences
2. For Payment Request Type - Select “Individual.”
Note: Choose Summary payments if you want to consolidate draws from
several ASAP Accounts into one deposit to the bank account. A Summary
payment requires all draws to use the same Payment Method, banking
relationship, and settlement date.
3. For Payment Method -
Select ACH for either same day or next business day payment.
NOTE: For a Same Day ACH payment, payment request must
be submitted no later than 4:30 p.m. (EST) Monday-Friday.
Additionally, Same Day ACH payments are limited to
$1,000,000 or less per account.
Select Fedwire (if applicable) for immediate payment.
NOTE: For Fedwire payments, payment request must be
submitted no later than 5:45 p.m. (EST) Monday-Friday. There
may be fees associated with Fedwire payments, so we
recommend checking with your financial institution prior to
selecting this payment type.
4. For Requested Settlement Date - Enter the date
which you would like to have funds to settle in your bank
account.
5. Click Continue to proceed to the next step.
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• On March 18, 2022, the dollar limit on large-dollar Same Day ACH was raised
from $100K to $1M per entry.
• The limit on large-dollar transactions (those ACH Entries over $1M) applies to
individual transactions; i.e., a single Same-Day ACH transaction can not be for
more than $1M.
• Entries submitted in a same-day processing window that are over $1M will not
be rejected by the ACH Operator but will be processed for next-day settlement in
the next available processing window.
Note: You cannot submit a Same Day ACH request for either an individual or
summary payment that exceeds $1M.
Here’s the Link to the Same Day ACH guidelines via NACHA:
https://www.nacha.org/sites/default/files/2022-03/Same_Day_ACH_Guidance_%241M.pdf
Same Day ACH Guidelines Continued
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To retrieve all OPEN ASAP Accounts:
1. Leave ALC/Region to the default “ALL”
2. Leave Account ID blank.
3. Click Continue.
Step 3 of 5 | Retrieve Accounts
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Why do I see Error 839: No accounts found matching
criteria?
• Your organization hasn’t completed its enrollment.
• Banking information isn’t active yet.
---------------------------------------------------------
• Agency hasn’t created the ASAP Account.
• The Begin Date is in the future
• The ASAP Account is either “Suspended” or “Closed.”
TIP | No Accounts Found Error Message
Run the Recipient
Enrollment Status Inquiry
under the “Inquires” menu
to confirm those are
complete.
Run the Account Profile
Inquiry
under the “Inquires”
menu and verify the
Account Status is “Open”
and Begin Date has arrived.
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1. Enter an amount in the ‘Amount Requested’ field.
Ensure Account Status is open, and funds requested do not exceed available balance.
Note: The requestor reference number is an optional field used to uniquely identify a payment
requestor in the payment request.
Step 4 of 5 | Enter Payment Details
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1. Review your payment request. If necessary, correct the amount requested. Then
click submit.
Step 5 of 5 | Review Payment Details
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1. Log into ASAP.gov
2. Select [Initiate Payment Request]
3. Select Bank Account for This Deposit
4. Select Payment Request Type
5. Select Payment Method
6. Request a Settlement Date
7. Click [Continue] Twice
8. Enter Payment Amounts
9. Click [Continue] to Review
10.Click [Submit]
Demo | Payment Requests
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How to Modify or Cancel a Payment Request
Payment Requests > Modify/Cancel
• Payment Requests can be
modified or deleted after being
submitted so long as the
payment request is still
‘Pending.’
• If the Payment Request has
already been submitted for
processing, any changes will
need to be made via the Return
ACH Payment option.
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1. Mouse over Payment
Request Tab.
2. Select Return ACH
Payment.
Before using this function,
please verify that your
organization allows
automated debits against
your bank account.
Note: Only a Payment
Requester can complete this
task.
Return ACH Payment Process
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1. Enter a date range into the Payment Settlement Date fields.
2. Enter the amount into the Payment Amount fields.
3. Click Continue.
Note: You can return funds that were paid more than 180 days
ago.
Step 1 of 4 | Return ACH Payment
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1. ASAP will display payments based on the criteria you
entered in the previous step.
2. Select the payment you want to return.
3. Click Continue.
Step 1 of 4 (continued) | Return ACH Payment
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1. Enter the full or partial amount you want to return.
2. Select the Return Reason.
3. Enter the Return Reference Number (e.g., the ACH Trace
Number from the Payment Request Status Inquiry).
4. Click Continue.
Step 2 of 4 | Return ACH Payment
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Payment Request Status Inquiry
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1. Review the Return Payment Amount.
2. Review the Return Reason.
3. Review the Return Reference Number.
4. Click Submit.
Step 3 of 4 | Return ACH Payment
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1. Enter your First Name.
2. Enter your Last Name.
3. Enter your Job Title without numbers, characters and spaces.
4. Click I Agree.
Step 3 of 4 (continued) | Return ACH Payment
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1. Review the Confirmation.
2. Click Printer Friendly to obtain PDF of the confirmation.
Step 4 of 4 | Return ACH Payment
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How a POC Adds Officials -
Enrollments > Add Officials
List of Officials
Point of Contact
Head of Organization
Financial Official
Authorizing Official
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Enrollments > Add Users and Roles
How an AO Adds Users and Roles -
List of Users
Payment Requestor
Inquirer Only
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Name Purpose
1. Recipient Organization Inquiry Obtain your Recipient ID
2. Recipient Enrollment Status Inquiry
Obtain your enrollment status
3. Federal Agency User Inquiry Obtain your ALC/Region
4. Authorization Transaction Detail Inquiry Recent history of agency authorizations
5. Payment Request Status Inquiry Recent history of your payment requests
6. Account Balance Inquiry Obtain list of your accounts
7. Account Profile Inquiry Obtain your account settings
8. Account Statement Inquiry Recent history of account transactions
9. Account Settlement Report Complete history of account transactions
10. Accounts with End Dates Report Obtain list of account’s end dates
Top 10 Reports
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Account Balance Inquiry
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Account Profile Inquiry
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• Recipient organization users are now required to register, enable multi-
factor authentication (MFA), and validate their identity with ID.me
to support Presidential, OMB and Treasury requirements.
• Recipient organization users will not be able to log into ASAP.gov until
they add MFA to their logins.
New Login Process
Note: User IDs and
Passwords are no
longer accepted.
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1. Login into
asap.gov
(contact your
organization if you
cannot)
2. Register
with ID.me
3. Enable
multi-factor
authentication
via ID.me
4. Validate
Identity via
ID.me
New Login Process for Recipients
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• If you already have an
ID.me account:
1. Login to ID.me using your email and
password.
2. Under Profile > Email, add your ASAP
email address as a secondary email.
3. Once verified, you will need to make
this email the primary email in your
ID.me account. Detailed instructions
are located here:
https://help.id.me/hc/en-
us/articles/360011500573-Changing-
your-account-email-address#change-
your-primary-email-address
ASAP Multi-factor Authentication (MFA) – ID.me
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• If you do not already have an
ID.me account:
1. From the ID.me webpage, click on ’Sign In’ and
then ‘Create an ID.me account.’
2. Enter the email associated with your ASAP
account
, a password, then select “Create
account.”.
3. Follow all the steps in ID.me to create your
account and validate your identity.
To add MFA to your login:
1. Click the drop-down menu next to your name
to select “My Account”. Next, click the “Sign In
& Security” tab.
2. Select “Security”. There, you will be shown the
various MFA options.
3. Select “Set up” to add a new MFA method and
follow the steps to enable that MFA method.
ASAP Multi-factor Authentication (MFA) – ID.me
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• The final step is to validate your identity. Follow the ID.me instructions and make
sure all information is accurate and complete. If you have any issues, select
“Help Center” at the top right of your ID.me account.
• Once you have successfully registered, enabled multi-factor authentication, and
validated the identity for your ID.me account, you will either be immediately
directed to ASAP.gov.
• Or you will receive a message that “an entitlement request has been submitted”
(see screenshot below) and you will need to wait for an ASAP team member to
approve your request before you can log into ASAP.gov.
ASAP Multi-factor Authentication (MFA) – ID.me
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• ID.me Help: https://help.id.me/hc/en-us
• ASAP.gov FAQs: https://fiscal.treasury.gov/asap/caia.html
• ID.me Guide to MFA: https://fiscal.treasury.gov/files/asap/ID-
me-Guide-for-Recipient-Organizations-to-Register-and-Enable-Multi-factor-
Authentication.pdf
Helpful Links
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• If you need additional
assistance
throughout the
payment request
process, you can
search our
“Payments” help
section on ASAP.gov.
Still need assistance?
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2024 Event Calendar Type Date Time
(EST)
ASAP.gov: Federal Agency Training Webinar September 11
th
2 PM
ASAP.gov: How to Enroll Webinar September 18th 2 PM
ASAP.gov: How to Make a Payment Request Webinar September 25th 2 PM
Upcoming Webinars
To register visit Fiscal.Treasury.gov/ASAP
