SAMPLE LETTER TO THE BOARD

Try to limit your letter to documents you know are missing or that you want to bring to the

board's attention. Copies of travel claims with receipts attached to them or power point

presentations, for example, do not necessarily improve your promotion potential. You

MUST use your full 10 digit DoD identification number on your cover letter and any

document that does not already contain it. Please ensure that your DoD ID number is

on every page of your correspondence. Also, if you desire information from another

individual (such as letters of recommendation) to be available to the board, YOU

MUST include such information in YOUR letter to the board. NO individual can

submit information directly to a board except for an eligible officer. It does not

matter how positive it may be. This is referred to as Third Party Correspondence

and is prohibited by law. They must give to you and you may then include it as an

enclosure in your letter.

Each officer eligible for consideration for promotion by a selection

board may communicate in writing with the board in a letter addressed to the board president. The

written communication from the eligible officer, termed as a letter to the board president, may call

any matter to the board’s attention concerning the officer that the officer considers important. The

officer’s written communication may include (enclosed) correspondence from any INDIVIDUAL

concerning the eligible officer. Written communication may NOT include information or reference to,

explicitly or implicitly, any unsanctioned extra-board administrative activities, e.g. unauthorized

external ranking boards. Letters to the board are personal in nature, not based upon an

organizational affiliation, and should not be written on command letterhead.

[Date]

From: "Rank" John P. Jones, USN, [DoD ID # (10-digit)]/[Designator]

To: PRESIDENT, FY-XX ACTIVE-DUTY NAVY [GRADE] [LINE/STAFF CORPS]

[COMPETITIVE CATEGORY] PROMOTION SELECTION BOARD (BOARD # XXX)

Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD

Ref: (a) SECNAVINST 1420.3

Encl: (1) Fitness Report for the period 06NOV01-07OCT31

(2) Navy Commendation Medal Award Citation

(3) Letter of Recommendation from RADM I. M. Sailor

1. Per reference (a), please include enclosures (1) through (3)

in my official record for consideration by the FY-XX Active-Duty

Navy [Grade] [Line/Staff Corps] [Competitive Category] Selection

Board.

(Sign here with ink signature

OR CAC Digital Signature)

J. P. JONES

SUBMIT YOUR PACKAGE EARLY!!! Correspondence for a statutory promotion selection

board MUST arrive in the board spaces (NOT the base mail facility) not later than ten

calendar days prior to the board convene date.

HOW TO SUBMIT YOUR LETTER TO THE BOARD:

Electronic Submission of Selection Board Documents (ESSBD) is the preferred method of

submitting a Letter to the Board (LTB)

To utilize ESSBD, candidates must access ESSBD through the Advancement and Promotions

section under Career & Life Events on MyNavy Portal (MNP) at https://my.navy.mil/ or the

BOL main menu (https://www.bol.navy.mil). From the BOL main menu, select "ESSBD,"

Start Process, Selection Board and LTB. On-screen instructions will direct the submitter

thereafter. Submissions should be prepared with attachments (if applicable), prior to

initiating their LTB. There is no save and return function between BOL sessions. Submitters

will receive an e-mail confirmation regarding the status of their submitted LTB.

ESSBD attachments must be in .pdf format and must not contain classified information,

including any markings regarding the same. LTBs and attachments containing such

markings will not be presented to the board and may subject the submitter to disciplinary

action. Total size of all attachments cannot exceed 2 megabytes (MB).

Multiple LTBs to the same board will be accepted. However, duplicate submissions, using

ESSBD or other available avenues, are discouraged.

Submission and subsequent receipt acknowledgement for LTBs submitted via ESSBD or

other means does not constitute confirmation of eligibility for the boards to which LTBs are

submitted. If required, a full visual user guide is available on the MyNavy HR website under

Selection Board Support:

https://www.mynavyhr.navy.mil/Career-Management/Boards/Selection-Board-Support/

If ESSBD is unavailable (i.e. off-line, slow and unresponsive), LTBs for officer promotion

selection boards may be submitted via postal mail or encrypted e-mail to the MyNavy

Career Center (MNCC) at cscselboard@navy.mil as described in MILPERSMAN 1420-010,

Communication with Officer Promotion Selection Boards.

IF YOU CHOOSE TO MAIL YOUR PACKAGE VIA USPS OR COMMERCIAL CARRIER:

Since your letter is digitized when reviewed by the board, it is unnecessary (and a waste of

your time and money) to place your letter in special covers, folders, or notebooks. Also,

please use either a binder clip or paper clip (no staples) to fasten your documents

together. This makes it much easier to take apart for the scanning process. Any folders,

covers, etc. must be removed in order to scan the pages into EMPRS and are just discarded.

Next Day or Express Mail does NOT guarantee that your package will make it to the board if

you wait until the last minute to send it. We HIGHLY recommend that you ensure that your

package arrives at least two weeks prior to the board’s convening date. Due to increased

security, ALL routine correspondence sent to NPC is routed through the base's central mail

facility. Just because the base mail facility signs for a package does not mean it has made it

to the board. It will take approximately two additional days for correspondence to be

checked, sorted, forwarded to the Customer Service Center, and THEN to the appropriate

board. Certified and registered mail are also NOT recommended as they add several days to

a letter’s processing time by the US Postal Service.

Mail correspondence to ALL Statutory Promotion Selection Boards to one of the

following addresses:

USPS MAIL:

NAVY PERSONNEL COMMAND, MYNAVY CAREER CENTER (BUPERS-074)

PRESIDENT FY-XX ACTIVE-DUTY (GRADE) (LINE or STAFF) PROMOTION

SELECTION BOARD ### (Board # may be found on that board’s respective page

or the board schedule)

5720 INTEGRITY DRIVE

MILLINGTON TN 38055-6300

COMMERCIAL (FEDEX, UPS, DHL, etc.) EXPRESS OR OVERNIGHT:

NAVY PERSONNEL COMMAND, MYNAVY CAREER CENTER (BUPERS-074)

PRESIDENT F-YXX ACTIVE -DUTY (GRADE) (LINE or STAFF) PROMOTION

SELECTION BOARD ### (Board # may be found on that board’s respective page

or the board schedule)

5460 TICONDEROGA LOOP BLDG 768 RM E302

MILLINGTON TN 38055-6300

You may call the MyNavy Career Center at 1-833-330-MNCC (1-833-330-6622) or

DSN 882-5672 to confirm receipt of your package for Statutory Promotion

Selection Boards.