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HAND BOOK

FOR

BOOTH LEVEL OFFICERS

Election Commission of India

2011

Nirvachan Sadan,

Ashoka Road, New Delhi-110001

Contents

Chapter

No.

Topic Page

No.

Introduction

• Who is a BLO

• Appointment of BLO

• Duties and responsibilities of BLO

• BLO’s kit

• Remuneration to BLOs

1 - 3

Relevant Constitutional and Legal Provisions

• Provisions of the Constitution of India

• Representation of the People Act, 1950 and

rules

• The Election Commission’s instructions

• Representation of the People Act, 1951

4 - 5

III

Administrative Machinery of Electoral System

6 - 8

General Principles of Voter Registration

• Who can be registered as an elector

• Disqualifications for registration in the roll

• Meaning of ‘ordinarily resident’

• Exceptions to the general principle of ordinary

residence

9 - 11

What is an Electoral Roll

• Lay-out and structure of electoral roll

• Language of electoral roll

• Polling Stations

12 - 14

Revision of the Roll

• Types of revision

• Preparation of electoral roll

15 - 21

• Claims and objections during revision process

• List of supporting documents as proofs of date

of birth and residence.

• Preparation of supplements

• Continuous updation

VII

Enrolment of Overseas Electors

VIII

Enrolment of Service Voters

23 - 24

Electors Photo Identity Card (EPIC)

• Format of EPIC

• How EPIC is prepared and issued

• Procedure to be adopted while issuing EPIC

• Important points relevant to EPIC

25 - 28

BLO’s Register

29 - 32

Booth Level Agent (BLA)

XII

National Voters Day

XIII

Role of BLO in preparation of Roll

• Knowledge, skill and attitude needs for BLO

• Important points a BLO should keep in mind

while receiving claims/objections

• Handling of Forms received

• Distribution of EPIC

• Interaction with BLAs

• Use of Gram/Ward Sabhas/RWAs in verification

of draft roll

• Conduct of NVD programmes

• Evaluation of work done by BLOs.

35 - 39

Annexures

40 - 155

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CHAPTER - I

INTRODUCTION

1. For a free and fair election, an accurate and error-free electoral roll is the

most important pre-requisite. Some of the electoral malpractices like bogus

voting and impersonation, in a large part, result from defective electoral

rolls. For enhanced participation of electors in the electoral process and

reducing the electoral malpractices, it is essential to improve the quality of

electoral registration process and of the electoral rolls. Therefore, adequate

stress has to be laid on the preparation and revision of the electoral roll.

2. Fidelity of electoral roll being the essential condition for a free and fair poll, it

becomes imperative to address the issue effectively.

3. Through this Handbook for BLOs, an attempt has been made to explain the

preparation, revision and maintenance of electoral roll. It covers all important

points from the point of view of a Booth Level Officer (BLO), but is no

substitute for all the relevant provisions of the Representation of the

People Act, 1950 and the rules made thereunder and also the directions

issued by the Commission from time to time for the preparation and

revision of the electoral rolls.

Who is BLO

BLO is a local Government/Semi-Government official, familiar with the local

electors and generally a voter in the same polling area who assists in

updating the roll using his local knowledge. In fact, BLO is a representative

of Election Commission of India at the grass-root level who plays a pivotal

role in the process of roll revision and collecting actual field information with

regard to the roll corresponding to the polling area assigned to him. Though

BLO is not a full time electoral official, but the responsibility of BLO adds an

additional dimension to his profile as he is rendering a responsible civic duty.

He is just like a friend, philosopher and guide of the local people in matters

relating to the roll. Each BLO shall have one/two polling station area under

his/her jurisdiction.

Appointment of BLO

Under Section 13B (2) of Representation of People Act, 1950, BLOs

are appointed from amongst the officers of the Govt. /Semi Govt. /Local

Bodies. Generally, one BLO is responsible for one part of the electoral roll.

The DEOs in consultation with the EROs of the Assembly Constituency (AC)

appoint the BLOs. Following is a list of categories of the Govt/Semi Govt

employees who can be appointed as BLO:-

1. Teachers

2. Anganwadi workers,

3. Patwari/Amin/Lekhpal,

4. Panchayat Secretary,

5. Village Level Workers,

6. Electricity Bill Readers,

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7. Postman,

8. Auxiliary Nurses & Mid-wives,

9. Health workers,

10. Mid-day meal workers,

11. Contract teachers,

12. Corporation Tax Collectors, and

13. Clerical Staff in Urban area (UDC/LDC etc.)

2. BLOs would continue to discharge the responsibilities assigned

to them by their parent offices and would remain generally under the

control of their administrative department, but they would not be

transferred without prior permission of the DEO.

3. This will be the responsibility of the BLO that he does not

proceed on leave in any circumstance without making over his

election related charge. Even in case of his transfer, he should ensure to

hand over all election related papers, records and registers to his successor

within the prescribed time. If his successor is not appointed, the BLO would

proceed on transfer only after handing over all election related papers,

records and registers to his ERO or to an AERO authorized by the ERO.

4. As BLO would be involved in the revision of the roll, they would be

considered on deputation to the Election Commission for this purpose and

would be subject to the disciplinary control of the Election Commission. For

any breach of duty, BLOs shall be liable to punishment under Section 32 of

Representation of People Act, 1950 (ANNEXURE 1.2).

Duties and responsibilities of BLO

The BLO will make a thorough study of the roll of the part assigned to him. He

will make frequent field visits to the villages/Tolas in the said part and interact

with local people particularly village elders and grass root level elected

representatives and identify the names of the dead/shifted/duplicate voters in

the roll, which need to be removed by the ERO under relevant provisions of law.

The main functions of BLO are as follows:

• Receiving claims and objections.

• House to house visit and checking of overlapping, migration, transfer/shifting

• Identification of shifted/dead/non-existing electors

• Checking inclusion and exclusion errors

• Checking details of spellings, entries of duplicate names, part header page,

photos etc. of electors in the roll

• Collecting photos of electors

• Collecting mobile numbers of electors (optional)

• Submitting reports to ERO so that notice can be issued to the persons whose

names have to be deleted

• Display of draft roll/prescribed notices at designated locations

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• Reading of rolls in gram/ ward sabhas – Liasoning with RWAs in urban areas

for registration.

• EPIC distribution (after preparation) to the right person and not to any other

intermediary

• Maximization of EPIC coverage and enrolment

• SVEEP eg. Street plays, Dramas, Wall writings, etc.

• NVD activities – Administering NVD pledge and exhorting voters at NVD time.

• Correct Serialization of the houses and correct arrangement of sections falling

within the part.

• Coordination with Booth Level Agents (BLAs)

• Detailing of Forms received

• Impart simple voter education at registration time

• Distribution of voters slip before election

• Preparation of Nazri Naksha with an ordinary geographical demarcation to

avoid overlapping specially in respect of newly developed colonies

BLO’s Kit

Each BLO will be issued a kit containing a bag on which logo of the Election

Commission of India is printed.

All the following items shall be place in the bag:-

1. A copy of BLO’s Handbook

2. BLO’s Register

3. BLO’s identity card

4. Writing pad with sufficient papers

5. Blank Register

6. Pen, Pencil, eraser, ruler

7. Sufficient number of blank Forms 6,6A,7,8 and 8A

Remuneration to BLOs:

• Fixed component is Rs.3,000/- per annum for those BLOs who have only

one part (polling station) assigned to them. Those BLOs who have more

than one part will get an additional honorarium of Rs.750/- per part per

annum over and above Rs.3,000/- per annum.

• Variable component shall be as follows:-

 Rs.4/- shall be paid to the BLOs for each PER entry of photograph

made, if PER percentage in the concerned part is less than 90%.

 Rs.5/- shall be paid to the BLOs for each PER entry of photograph

made, if PER percentage in the concerned part is 90% or above.

3

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CHAPTER – II

RELEVANT CONSTITUTIONAL AND LEGAL PROVISIONS

Provisions of the Constitution of India (ANNEXURE 1.1)

1. Under Article 324(1) of the Constitution of India, the superintendence,

direction and control of the preparation of the electoral rolls for all

elections to Parliament and to the Legislature of every State is vested in the

Election Commission.

2. Article 325 of Constitution of India provides that there shall be one

general electoral roll for every territorial constituency and no person shall be

ineligible for inclusion in any such roll or claim to be included on grounds

only of religion, race, cast or sex.

3. Under Article 326 of Constitution of India, every person who is a citizen of

India and who is not less than 18 years of age on 1

January of the

year of revision of roll and

i s not disqualified under the Constitution

or any law made by the appropriate legislature on the ground of non-

residence, unsoundness of mind, crime or corrupt or illegal practice, shall be

entitled to be registered as a voter at any such election.

Representation of the People Act, 1950 and rules made thereunder:

4. In exercise of power under Article 327 (ANNEXURE 1.1) of the Constitution,

the Parliament has enacted the Representation of the People Act (RPA),

1950. In exercise of power under Section 28 of RP Act, 1950 the Central

Government has promulgated the Registration of Electors Rules (RER),

1960.

4.1. Sections 13A to 13CC of Representation of the People Act,1950 deal

with provisions relating to appointment of Chief Electoral Officer (CEO),

District Election Officer (DEO), Electoral Registration Officer (ERO) /

Assistant Electoral Registration Officer (AERO) etc.(ANNEXURE 1.2)

4.2 Sections 13D to 25A of Representation of the People Act,1950 provide

for preparation and revision of electoral roll and conditions of

registration.(ANNEXURE 1.2)

4.3 Section 20A of Representation of the People Act,1950 makes special

provision for enrolment of overseas electors. (ANNEXURE 1.3)

4.4 Section 32 of Representation of the People Act,1950 p r o v ides for

punishment for breach of official duty in connection with the

preparation etc. of electoral roll (ANNEXURE 1.2)

4.5 Rules 4 to 22 of Registration of Electors Rules 1960 provide for various

stages and conditions of process of preparation/revision of roll. (ANNEXURE

1.4),

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4.6 Rule 8A of Registration of Electors Rules, 1960 devises the manner of

enrolment of overseas electors. (ANNEXURE 1.5)

5 The Election Commission has issued various directions under the RPA, 1950

and the RER, 1960 from time to time. In addition, the Commission has also

issued executive instructions and clarifications (ANNEXURE 1.6 to 1.13)

Representation of the People Act, 1951

6 Section 11A of the Representation of the People Act, 1951specify

disqualification arising out of conviction and corrupt practices

(ANNEXURE 2)

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CHAPTER III

ADMINISTRATIVE MACHINERY OF ELECTORAL SYSTEM

The following chart depicts the hierarchical pyramid of administrative

machinery of electoral system in India:-

Administrative framework

Legal Provisions

Election

Commission of

India (ECI)

At the apex level of the administrative

machinery of electoral system is Election

Commission of India. Article 324 of the

Constitution lays down, among other things, that

the superintendence, direction and control of the

preparation of the electoral rolls for all elections

to Parliament and to the Legislature of every

State shall be vested in the Election Commission.

Under Section 13 A of the Representation

of the People Act, 1950, there shall be a Chief

Electoral Officer (CEO) for each State/Union

Territory. He is an officer of the State

Government designated or nominated by the

Election Commission in this behalf in consultation

with the State Government.

According to Section 13B of Representation of

the People Act, 1950 the electoral roll for each

constituency in the State shall be prepared and

revised by an Electoral Registration Officer

(ERO), who is an officer of St a t e

Government, n orm a ll y of Tehsildar level or an

officer of equivalent status.

Section 13 AA of the Representation of the

People Act, 1950 provides for the appointment of

a District Election Officer in each district who shall

be an officer of Government. Normally, the District

Collectors / District Magistrates / Deputy

Commissioners are designated as the District

Election Officers (DEO) of their districts.

District Election Officer shall coordinate and

supervise all work in the district or in the area

within his jurisdiction in connection with

preparation and revision of electoral rolls for all

parliamentary, and assembly constituencies.

District Election

Officer (DEO)

Electoral

Registration

Officers (ERO)

Chief Electoral

Officer (CEO)

6

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Section 13C of the Representation of the People

Act, 1950 provides for the appointment of one or

more persons as Assistant Electoral

Registration Officers (AERO) to assist Electoral

Registration Officer in the performance of his

functions. The Assistant Electoral Registration

Officers are competent to perform all the functions

of the Electoral Registration Officer.

At the lowest level of administrative machinery of

electoral system are BLOs. There are some

supervisory officers above BLOs. These

supervisory officers maintain checks on the quality

of work done by BLO and closely monitor it. Each

supervisory officer has 10-20 BLOs under his/her

supervision.

1. During the process of preparation or revision

of electoral roll, an appeal shall lie from any

decision of the Electoral Registration Officer

under rules 20, 21, or 21A of the RER, 1960 to

the Deputy Commissioner/District

Magistrate/District Collector.

2. During the continuous updation of the roll, an

appeal against any order of the Electoral

Registration Officer, under Section 22 or 23 of

the Representation of the People Act, 1950 will

lie before the DM/ADM/Executive

Magistrate/District Collector and a further

appeal against the order of the Appellate

Authority will lie before the Chief Electoral

Officer.

Appellate authority

Booth Level Officer

(BLO)/designated

Officers/Enumerators,

Supervisors Inspectors

etc.

Assistant Electoral

Registration Officer

(AERO)

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8

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• Designated Officers

In addition to the above statutory appointments, required number of

Designated Officers are also appointed by the ERO under Rule 14 of the R.E.

Rules, 1960.All these officers are subject to the superintendence, direction and

control of the Election Commission. The Designated Officer displays the

electoral roll parts and receives claims and objections. He also distributes Form

6, 7, 8, 8A to the electors on demand.

• Roll Observers

In addition to the above, the Election Commission may also appoint some

senior officers as roll observers. These observers may verify the electoral rolls

on a random basis and report directly to the Commission.

All the above officers while functioning in the above capacities shall be

deemed to be on deputation to the Election Commission for the period and

during that period be subject to the control, superintendence and

discipline of the Election Commission. (Section 13CC of Representation of

the People Act, 1950 – ANNEXURE 1.2)

9

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CHAPTER IV

GENERAL PRINCIPLES OF VOTER REGISTRATION.

Who can be registered as an elector

According to the provisions of Section 19 of Representation of the

People Act, 1950, subject to some restrictions, every person shall be

entitled to be registered in the roll of the constituency who :-

a. is not less than 18 years of age on the qualifying

date, and

b. is ordinarily resident in the said constituency.

Disqualifications for registration in the roll:

1. According to Section 16 of Representation of the People Act, 1950, a

person shall be disqualified for registration in an electoral roll if (s)he—

a. is not a citizen of India; or

b. is of unsound mind and stands so declared by a competent court; or

c. is, for the time being, disqualified from voting under the provisions

of any law relating to corrupt practices and other offences in

connection with elections (Section 11A of Representation of the

People Act, 1951 – Annexure 2).

2. The name of any person who becomes so disqualified after registration

shall forthwith be struck off from the electoral roll in which it is included.

3. No person shall be entitled to be registered in the roll of more than one

constituency and no person shall be entitled to be registered more than

once in the roll of any constituency as provided in Sections 17 and 18 of

Representation of the People Act, 1950,

Meaning of ‘ordinarily resident’ (Section 20 of the

Representation of the People

Act, 1950):

. A person is said to be ordinarily resident in a place if he uses that

place for sleeping. He need not be eating in that place and may be eating

from a place outside. Temporary periods of absence from this ordinary

place of stay can be ignored. It is not necessary that the period of stay

should be continuous for any particular length of time and should be

without any break. Temporary absence on account of duty or employment

or even for pleasure should not be considered to interrupt the concept of

ordinary residence.

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Exceptions to the general principle of ordinary residence:

1. Members of Parliament and the State Legislatures are entitled to be

registered in their home constituencies notwithstanding the fact that they

are away from their normal place of residence in connection with their

activities as legislators (Section 20 (1B) of the Representation of the

People Act, 1950 – Annexure 1.2).

2. Inmates of jails, other legal custody, hospitals, beggar homes,

asylums etc. should not be included in the electoral rolls of the

constituency in which such institutions are located (Section 20 (2) of the

Representation of the People Act, 1950 – Annexure 1.2)..

3. Students, if otherwise eligible, living in a hostel or mess or lodge more

or less continuously, going back to their normal home or place of

residence only for short periods, can be held to be ordinarily resident in the

place where the hostel or mess or lodge is situated. However, if they so

wish, they have the option of retaining their name in the roll at their

residence with their parents instead.

4. Service Voters: Normally, the serving members of the armed forces of the

Union or the central para-military forces, i.e. BSF, CRPF, CISF, ITBP,

NSG, GREF and Assam Rifles, State Armed Police personnel posted

outside state, and the government servants posted outside India are

entitled to get registered at their native places which may be different from

places of their ordinary residence. The wife of a service voter if she

ordinarily resides with her husband is also entitled to get registered in the

electoral roll of native place with her husband (Section 20 (3) of the

Representation of the People Act, 1950 – Annexure 1.2).

5. Overseas Electors: A citizen of India who has not acquired citizenship of

any other country and who is absenting form his place of ordinary residence

in India owing to employment, education or otherwise outside India shall be

entitled to have his/her name registered in the roll of the constituency at

his/her place of ordinary residence in India as mentioned in his/her passport

(Section 20 A of the Representation of the People Act, 1950 – Annexure

1.3).

6. Persons holding declared offices: Declared office holders such as

President and Vice President, Ministers and Ministers of state and Deputy

Ministers of the Union, Deputy Chairman and Members of the Planning

Commission, Speaker and Deputy Speaker of the Lok Sabha, Deputy

Chairman of the Rajya Sabha and Parliamentary Secretaries of the Union,

and declared office holders of a state, viz., Governor, Cabinet Ministers,

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Ministers of State and Deputy Ministers, Chairman and Deputy Chairman

of State Legislative Council, Speaker and Deputy Speaker of State

Legislative Assembly, Parliamentary Secretaries of state and the Lt.

Governor of UTs can get themselves registered in their home constituency.

However, the statement made by the declared office holder is not final

and it will be open to the persons who are in possession of evidence to

the contrary to object to the inclusion of name of a holder of declared office

(Section 20 (4) of the Representation of the People Act, 1950 – Annexure

1.2) in his declared home constituency.

7 Thus , it would be clear from above that all cases cannot be dealt with in

an identical manner nor can any uniform rule be laid down to define

ordinary residence. Generally speaking, a person should not be

enrolled at an address where he is staying temporarily; and on the

other hand, he is to be enrolled at his normal place of residence even

though he may be temporarily absent from there.

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CHAPTER-V

WHAT IS AN ELECTORAL ROLL

1. The statutes provide that for every Assembly Constituency (AC) there shall

be an electoral roll. The electoral rolls are maintained AC wise.

2. There is no separate electoral roll for Parliamentary Constituencies (PC).

The electoral roll of a PC consists of the electoral rolls for all the ACs

comprised within that PC. Jammu and Kashmir and Union Territories

(UTs) not having a Legislative Assembly are the exceptions. In J&K

the electoral rolls are prepared for PC and AC separately. In case of UTs

too, that do not have Legislative Assembly, the rolls are maintained PC

wise.

3. For J&K, the rolls for ACs are prepared in accordance with Jammu &

Kashmir Representation of the People Act, 1957 and the rules made there

under. Only state-subjects as defined under the Constitution of Jammu and

Kashmir are entitled to be included therein.

4. In accordance with sub-rule (1) of Rule 5 of Registration of Electors

Rules, 1960, the electoral rolls are further organized into geographically

defined ‘parts’ and each ‘part’ is further required t o b e o r g a n i z e d i n t o

geographically identifiable ‘sections’. Each ‘part’ has an

identified polling station (precinct) which is where the arrangements are

made for the electors of that ‘part’ to cast their votes on the poll day.

5. The electoral rolls are prepared or revised with reference to a qualifying

date which is the first day of January of the year in which the rolls are so

prepared or revised.

6. If the electoral roll is not revised as above in any year for any

reason whatsoever, the continued operation of the electoral roll shall not

be affected.

7. Further, the Election Commission may at any time, for reasons to be

recorded, direct a special revision of the electoral roll for any constituency

or part of a constituency in such manner as it may think fit.

Lay-out and structure of electoral roll

1. The roll of every AC shall have a title page showing the year of

preparation/revision, the number, name, reservation status, extent of the

constituency and the number of parts into which roll is divided, followed

immediately by a table of contents indicating in serial order and the area

covered by each part of the roll. A sample title page of AC roll is at

13

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Annexure 3.1. The title page shall be followed by a constituency map. At

the end of the roll shall be the Summary Sheet (Annexure 3.2)

2. Each part of the roll also has an individual title page providing information

about that part of the roll. Sample of this title page of a ‘part’ of the roll is

at ( Annexure 3.3). This title page is followed by a sketch map of the

polling station area covered by the part. The sketch map depicts the

settlements (habitation area), sections, streets, important buildings like

polling stations, post office, health centers etc. Thereafter the elector

details in prescribed format shall be provided. At the end of roll of a part,

there shall be a Summary Sheet (Annexure 3.4).

3. These parts shall further be organized into geographically identifiable

‘sections’.

Under these ‘sections’, household-wise elector’s details shall be entered.

In the normal course, a building should not be scattered into different

sections. A new section should start with a new page.

4. The electors’ details are arranged in 8-column format in a ‘text roll’ and

photograph of the elector is provided additionally. A sample of

electors’ details of photo roll is at Annexure 3.5 and of text roll is at

Annexure 3.6.

5. Normally, a part should not have more than 1200 electors in urban

area and 1000 electors in rural area.

6. The last part of the roll will have the list of Service Voters.

Language of electoral roll

Language of the electoral roll shall be as directed by the ECI under Rule 4 of R E

Rules. According to the extant policy, the electoral roll of an AC, is normally

prepared in the official language of the State, but where more than 20% of the

electors speak and use a different language than the official language and the

number of people literate in that minority language and script is significantly large,

the roll shall be printed and published in the majority as well as in that minority

language. Besides, the language of the roll in metros may be English also. The

last part meant for Service voters is also printed in English.

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Polling Stations

1. Each part of the roll shall cover a well defined and compact geographical area.

For each such area there shall be a polling station (precinct) where the electors

of that part vote at the time of voting.

2. The number and name (and address) of the polling station shall be indicated

on the title page of the part concerned (of the roll). The part number of the roll

and the number of polling station shall invariably be same.

3 The Commission has envisaged that the polling station should not normally be

at a distance of more than 2 KMs for voters

4. Generally, a polling station should not have more than 1200 electors in

urban area and 1000 electors in rural area.

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CHAPTER-VI

REVISION OF ROLL

Types of Revision

1. There are four kinds of revision, namely, (i) intensive, (ii) summary, (iii)

partly intensive and partly summary, (iv) special.

2. In an intensive revision the entire roll is prepared de-novo without

reference to the earlier existing roll. In any year when an intensive

revision is ordered, there will not be any summary revision. In the first visit

BLOs assign new number to each h o u s e i f n o t a l r e a d y

assigned. In their second visit they note down the

particulars of the eligible members of the house in an Electoral Card. A

copy of the Electoral Card is handed over to the head of the household

or, in his absence, to any adult member of the family. Utmost care should

be taken in enrolment of under aged persons, orphans and students

staying in hostels / lodges. On the basis of such enumeration, draft rolls

are prepared and published, inviting claims and objections. After disposal

of such claims and objections, the rolls are finally published.

3. Summary Revision of the electoral rolls for all ACs are normally

undertaken every year except when intensive revision is ordered in any

year. In a summary revision, there is no house-to-house enumeration.

The existing roll is published in draft inviting claims and

objections. After disposing of these claims and objections, the roll is finally

published.

4. In a partly intensive and partly summary revision, existing rolls are

published in draft. Simultaneously, BLOs are sent to the households for

verification. After disposing of claims and objections, lists of additions,

deletions and corrections are prepared which together with main roll

form the Electoral Roll.

5. Where, by reason of any inaccuracies in the rolls, such as failure to

cover any place or localities or blocks or any section of voters or for any

other reasons, the Commission may order special revision of the roll of

any constituency or part thereof. It may be intensive, summary or partly

intensive and partly summary revision.

6. Besides, there is a provision of continuous updation of roll in the period

when no revision of rolls is underway. The qualifying date of the last finally

published roll is applicable during such continuous updation.

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Preparation Of Electoral Roll

Publication of draft electoral roll:

Under Rule 10 of the Registration of Electors Rule, 1960, as soon as the

roll for a constituency is ready, the ERO shall publish it in draft by making copy

thereof available for inspection and displaying a notice in Form 5:

(a) At his office, if it is within the constituency;

(b) At such place in the constituency as may be specified by him for the

purpose, if his office is out side the constituency;

7. Additionally, at CEO’s website (and DEO’s website, where applicable),

the roll shall be put in public domain, in a PDF format on the same day when

the roll is published.. The draft roll on the web shall be put in a text mode and no

photographs would appear against the elector’s details in this roll on public

domain. Instead, it would indicate elector wise whether photograph is available or

not.

8. From the web-site, it can be verified every claim (Form 6) that is received,

as to whether it is already a registered voter elsewhere in the same constituency

or the district. The website shall further facilitate an elector to check whether

he/she has been registered as an elector or not and what are the details

registered against his/her entry in the roll.

9 . The publication of roll must be of all parts of the roll of an AC and must

include the last part of the roll containing ‘Service Voters’ list also. The ‘last

part’ of the roll is not published at any polling station but is kept in ERO’s office

or such other place as has been specified by him for display of the roll after

publication.

10. The draft rolls shall be published in the polling station itself for the reason

that the general electors may easily identify these places as the places at which

they can have inspection of electoral roll and file their claims and objections.

11. The publication is not made on a public holiday.

12. In those cases where the rolls are prepared in more than one language,

copies of the roll in all the languages are published.

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Claims and Objections during revision process

1. As already mentioned, the ERO shall have to notify the roll revision

programme in Form 5 under Registration of Electors Rule, 1960. In this notice, all

the stages of revision process shall be mentioned including the period for

receiving applications for inclusion, exclusion, corrections and

transpositions of names in the rolls. Statutorily, under Rule 12 of Registration

of Electors Rule, 1960, a minimum of 15 days and maximum of 30 days has

to be provided for the purpose. The Commission has power under the proviso

to Rule 12 of Registration of Electors Rule, 1960 to extend the period in respect

of the constituency as a whole or in respect of any part thereof by a

notification in the Official Gazette.

2. After the draft publication of the roll is made, preferring claims and

objections are the methods by which names can be included or deleted in the roll

and elector particulars can be corrected. These claims / objections and

corrections can be filed anytime except that,

(i) After last date for receiving nominations till the elections are

over, no change in the electoral roll can be effected;

(ii) When the stages of a revision programme are fixed by the Election

Commission in advance, a period is specified for receiving these claims

and objections. During this process, claims and objections can be

preferred only during this specified time period.

3. During the revision process, the claims in Form 6, objections in

Form 7, applications for corrections in Form 8 and transposition of entry in Form

8A are inquired into by the ERO under Rule 20 of Registration of Electors Rule,

1960. Under Rule 21 of Registration of Electors Rule, 1960, ERO can, suo-motu,

include names inadvertently omitted in the published draft (from manuscript or

accepted cases etc) and under Rule 21A ERO can suo-motu delete the

names inadvertently or erroneously entered in the draft roll.

Forms for claims, objections and corrections:

1. Every claim shall be in Form 6 & 6A (Annexure 4.1 & 4.2) signed by

the person desiring to be enrolled as a voter in the roll in which the claimant

desires his name to be included. In the context of photo-rolls, all persons

desirous of getting enrolled with photograph, must submit their photographs (in

duplicate) along with Form 6/6A (for inclusion) itself.

2. Persons shifting their place of residence within the same

constituency should be guided to file application for transposition of entry

in Form 8A and not in Form6 as is the normal practice.

18

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3. Every objection to a name included in the draft roll shall be preferred in

Form 7 (Annexure 4.3) only by a person whose name is already included in that

roll in which the name objected to appears.

4. Every application for correction to a particular or particulars in an entry

in the draft roll shall be in Form 8 (Annexure 4.4) and preferred only by the

person to whom that entry relates. Correction to any entry includes inclusion,

deletion or replacement of photograph in the photo electoral roll and correct

photograph should be attached with Form 8 for the purpose. All electors desirous

of getting their photographs corrected, replaced or added should submit their

photograph (in duplicate) along with Form 8 (for corrections).

5. In case a person desires the transfer of his name or any other person’s

name from one part to another part of the electoral roll of the same constituency,

he should file an application in Form 8A (Annexure 4.5).

6. Blank copies of the ‘Form for Declaration’ to be submitted along with Form

6 by Service Personnel (Annexure 4.11) for inclusion of name as general elector

in the place of residence where he is posted, shall also be kept at designated

locations in cantonment areas.

Receipt of claims and objections:

1. During the period after draft publication, the claims and objections should

reach the officers authorized to receive them within the prescribed period. No

claim or objection received after last date for filing such claims and

objections should be accepted. After specified revision period is over, the

forms can be accepted at anytime during continuous updation with reference to

the last finally published roll.

2. During a Summary Revision or a Special Summary Revision,

applications in bulk shall not be received and entertained.

3. BLOs should only accept individual applications. However, if individual

applications relating to the members of the same household, i.e., same family,

are presented together, they may be accepted. Claims and objections presented

in bulk by any individual/organization or political party should be refused/rejected.

The same principle will be applicable to claims and objections sent by post.

4. Forms received by the BLOs shall be displayed (in Form 9, 10, 11,

and 11A) at the Designated Officer’s office for the area.

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Preliminary checking of Forms at their presentation

1. An acknowledgement/receipt should be given for each application of claim

or objection received. However, before giving an acknowledgement, preliminary

checking of every Form must be done and the following ascertained:

(i) The Form is not submitted as part of a bulk or in bulk;

(ii) No unsigned form should be received. It must be signed by or thumb

impression obtained from the applicant and no other person. Form 6, 7,

8 and 8A make it clear that claims and objections must bear the

signature or thumb impression of the claimant or the objector at the

appropriate places. Where the claimant is literate, he should sign his name

and not merely append some mark or symbol of his name written by the

scribe, and where the claimant is illiterate, he should put his thumb

impression and not any other mark in the form. This being the

prescribed

manner, under Rule 17 of R.E. Rules, 1960. The BLOs, should refuse to

receive any claim or objection not duly signed by the person

preferring it or

not containing his thumb impression.

(iii) No column or the information called for in the Forms shall be left blank.

Where the information being asked for is not known, the words “not known”

should be written;

(iv) No incomplete application (in which previous address is not given) should

be received

List of supporting documents as proofs of Date of Birth and Residence

1. Date of Birth

(i) Birth certificate issued by a Municipal Authorities or district office

of the Registrar of Births & Deaths or Baptism certificate; or

(ii) Birth certificate from the school (Govt. / Recognized) last attended

by the applicant or any other recognized educational institution; or

(iii) If a person is 10

or more paas, he should give a copy of the

marksheet of class 10 as a proof of date of birth; or

(iv) Marksheet or certificate of class; or

(v) Marksheet of class 8 if it contains date of birth; or

(vi) Marksheet of class 5 if it contains date of birth; or

(vii) A declaration in prescribed format given in ANNEXURE 4.10 by

either of his parents if the person is not educated till class 10; or

(viii) A certificate of his age given by a Sarpanch of the concerned

Gram Panchayat or by a member of the concerned Municipal

Corporation/Municipal Committee, if the person is not educated

and both of his parents are not alive.

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2. Place of Ordinary

Residence

(i) Bank / Kisan / Post Office current Pass Book,

(ii) Applicants Ration Card / Passport / Driving License / Income

Tax Assessment Order,

(iii) Latest Water / Telephone / Electricity / Gas Connection Bill

for that address, either in the name

the applicant or that of

his / her immediate relation like parents etc.,

(iv) Postal department’s posts received / delivered in the applicant’s

name at the given

address.

Handling of forms thus received:

Ever BLO shall prepare, in duplicate, a list of claims in Form 9 (Format in

Annexure 4.6), a list of objections to the inclusion of names in Form 10 (Format in

Annexure 4.7), a list of objections to particulars in Form 11 (Format in Annexure

4.8) and a list of transposition applications in Form 11A (Format in Annexure

4.9). The BLO shall prepare such lists for the Forms received by him/her and

display it at his/her office. The BLO should keep exhibited one copy of each of the

4 lists on the notice board in his office for the Forms received by him. Maintenance

of such lists is mandatory under provisions of Rule 15 of RER 1960. The BLO

shall send the lists to the ERO.

Preparation of Supplements:

1. During the revision period after draft publication supplement is prepared for

those electors whose names have been added or deleted from the roll or

transposed from one part to the other part of the same Assembly

Constituency and whose entries have been modified/corrected is prepared

during revision period after draft publication of the electoral roll. At the time

of final publication the supplement is appended to the mother roll which was

published as draft. The serial number of electors entered in the addition list

of the electors whose names have been newly added to the roll starts after

the last serial number of the mother roll and it is prepared section-wise.

Deletion or modification list is not prepared section-wise and the electors in

these lists bear the same serial number as they have in the mother roll.

2. In the deletion list of the supplement symbols denoting the reasons of

deletion are prefixed before the serial numbers. These symbols with their

explanation are printed as foot note on every page of the deletion list. On

the corresponding box in the mother roll of deleted electors the word

“DELETED” is superimposed through software. This does not change the

serial number and the number of electors printed on the part header also

remains unchanged.

3. There may be one or more supplements attached to the mother electoral

roll due to revision or continuous updation. In such instance a page as

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summary of electors is attached after the mother roll and the supplements.

This summary page contains the number of electors added through the

addition list, deleted through the deletion list and the sum total of the

electors in the entire roll after additions and deletions before the names of

every elector whose details have been modified, a sign of hash (#) is

printed through the software.

Continuous updation:

1. The process of continuous updation of electoral roll is effective from final

publication to next draft publication of electoral roll.

2. During elections, from the last day of nomination to the end of election

process, the process of continuous updation is inoperative. Even though the

application for addition, deletion or correction can be given after the

beginning of election process, no action will be taken upon these

applications, till after the election is over.

3. The electoral registration system is essentially in the nature of a continuous

updation, even though general public do not get benefit of this process due

to lack of awareness. Therefore Booth Level Officer should publicise the

provisions of addition, deletion, correction or transposition of entries

in the roll through continuous updation.

4. Registers should be maintained for applications received for addition,

deletion and correction in finally published roll during continuous updation

(RP Act, 1950/RER, 1960).

5. The supplement of continuous updation shall be printed as part of the draft

roll below the last supplement for that particular year for publication as draft

roll. These can be incorporated during revision of electoral roll as final

supplement of draft electoral roll entering the supplementary process and

the date thereon. The supplementary list prepared in the process of

continuous updation for addition, deletion, correction or transposition is

published during election. There is no provision of publication of such

addition/deletion lists resulting from continuous updation at fixed intervals.

6. After any application for registration is allowed, its entry will be done just

after the last serial number of finally published roll/ supplementary roll.

7. Entries of addition, deletion and correction should be entered under

concerned headings of the supplement.

8. By 7

of the following month, one copy of the manuscript will be transferred

to the DEO/ERO/AERO for data entry in the ERMS/computerized working

copy of the electoral roll.

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CHAPTER-VII

ENROLMENT OF OVERSEAS ELECTORS

1. Under Section-20A of the Representation of the People Act, 1950,

inserted vide Representation of the People (Amendment) Act, 2010, which

has come into force w.e.f. 10

February, 2011, every overseas elector, i.e., an

Indian citizen who is absenting from his place of ordinary residence in India

owing to employment, education or otherwise, and has not acquired citizenship

of any other country and who is not included in the electoral roll, is entitled to

have his/her name registered in the electoral roll of the constituency in which

his/her place of residence in India as mentioned in his/her passport is located.

2. In terms of rule 8A of the Registration of Electors Rules, 1960, every

overseas elector whose place of residence in India is located in the

States/Union Territories of India, who has completed 18 years of age as on 01-

01-2011, and is desirous of registering his/her name in the electoral roll, can

submit claim application in Form-6A (ANNEXURE 4.2) for registration in the

electoral roll of the constituency in which his/her place of residence as shown

in the passport is located. The claim application in Form-6A can either be

submitted in person directly to the registration officer of the constituency

concerned or sent to such registration officer by post alongwith the documents

mentioned in Form-6A and the guidelines. If the application is submitted in

person before the Electoral Registration Officer, the original passport should

be produced for verification. When the claim application is sent by post, it

should be accompanied by self attested photocopies of the relevant pages of

the passport.

3. Verification of self-attested documents which accompany applications

in Form 6A received by post shall be done by BLOs. For this purpose, BLOs

will visit the home address mentioned in the passport. They will ask relatives

of the applicant, if any, to verify the self-attested copies of documents and give

a declaration to this effect. In those cases, where no relatives are available or

relatives are not willing to give the declaration for verification of documents or

the ERO is not satisfied with verification of documents by relatives, documents

will be sent for verification to the concerned Indian Mission in the foreign

country where the applicant resides.

4. Identification of overseas electors at the time of casting of votes at

polling station shall be done only on the basis of their original Passports. For

this purpose, they will be required to bring their original Passport to the polling

station.

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CHAPTER VIII

ENROLMENT OF SERVICE VOTERS

1 Service voter is a voter having service qualification. According to the

provisions

sub-section (8) of Section 20 of Representation of the People Act

1950, service qualification means —

(a) Being a member of the armed Forces of the Union; or

(b) Being a member of a force to which provisions of the Army Act, 1950

(46 of1950), have been made applicable whether with or without

modification;

outside that state; or

(d) Being a person who is employed under the Government of India, in a

post outside India.

2 Persons having a service qualification can get enrolled as ‘service voters’

at their native places even though they actually may be residing at a different

place (of posting). They have, however, an option to get themselves

enrolled as general elector at the place of their posting where they

factually, at the point of time, are residing ordinarily with their family

with a sufficient span of time.

3 The wife of a service voter shall, if she is ordinarily residing with him, be

also deemed to be a service voter in the constituency specified by that person

provided in case of Armed Force voter, a declaration in Form 2 (ANNEXURE

5.1) or 2A (ANNEXURE 5.2)that his wife ordinarily resides with him has to be

made. This facility is available only to the wife of a male service voter and is

not available to the husband of a female service voter.

4 A person having service qualifications should not to be enumerated as

general electors during intensive revision for inclusion in the preliminary

(draft) roll alongside their other eligible family members, even if such person

is member of the household and incidentally happens to be present in the

house at the time of enumeration

5 Similarly, wife of a service voter, if she is ordinarily residing with her husband

at the place of his posting, should also not be enumerated as general elector

even if she is present in the house at the time of enumeration during intensive

revision.

6 However, if a person having service qualification is ordinarily residing with

family for a sufficient span of time at one’s place of posting, then the person

can be enumerated as a general voter during enumeration (in case of

intensive revision) and through a voluntary request made in Form 6 (in case

of summary revision). In such cases, a declaration should be obtained from

the service voter and the spouse in the prescribed format (Annexure 4.11).

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7 Only those serving members who are not already enrolled in the last part of

electoral roll of a constituency of their native place and who have remained

in the place of their present posting for sufficient span of time with their

families are eligible to be enrolled as general electors in the general part of

the electoral roll.

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CHAPTER IX

ELECTORS PHOTO IDENTITY CARD (EPIC)

1. Electoral Photo Identity Card (EPIC) is an identity document issued

by the Electoral Registration Officer under Rule 28 of R. E. Rules. The EPIC

contains details of the elector like Name, Father’s/Mother’s/Husband’s Name,

Date of Birth/Age on the qualifying date, Sex, Address and most importantly, the

photograph of the elector. The format of EPIC can be seen at Annexure 6.

2. EPIC is a permanent document for an elector. It is to be used by the

elector to establish one’s identity at the time of polls. It is compulsory for an

elector who has been issued an EPIC to produce the EPIC at the time of polling

to enable voting.

Format of EPIC

3. The size of EPIC has been fixed by Election Commission and should

be 5.0cm horizontal x 8.4cm vertical. The photograph should be of size

2.4cmx1.8cm and of resolution 320x240 pixel with 75% area covered by the full

frontal scape of the face of the elector in a light background. The Name,

Father’s/Mother’s/Husband’s Name, Sex and Date of Birth/ Age on the

qualifying date on the EPIC should be derived from the elector detail database.

In the electoral roll, the date of birth does not appear, instead, only the age

appears. But this age is derived from the date of birth that the elector has

provided in Form 6, if known to the elector. Thus the date of birth should be

captured from the Form 6 for EPIC purposes. If the date is not available or not

mentioned in the Form 6 and only age is mentioned, then the year of birth should

be calculated from that age and only ‘year of birth’ should be mentioned in the

EPIC in the column ‘date of birth’.

4. The EPIC has the photograph of the elector printed on it and a security

hologram pasted half on the photograph and half on the vacant space on the left

of the photograph. The reverse side of the EPIC has the address of the elector

and the facsimile signature of the ERO issuing the EPIC.

5 As per the Commission’s guidelines, the paper used for printing

EPIC should not be less than 165 GSM. Where EPIC is produced by single side

printing on paper and folding, the paper used should not be less than 80 GSM.

The polyester film used for laminating the EPIC should be at least 125 micron

thick.

How EPIC is prepared and issued

6. For the purpose of preparation of EPIC, the ERO (or the DEO or the

CEO) would have identified vendors and provided them space to prepare EPICs.

One of the most important things required for preparation and issue of EPIC is

26

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the photograph of the elector. For getting the electors photographed, there are

Designated Photography Locations (DPLs) or VRECs in each AC/District.

7. The reverse side of EPIC has the address of the elector as provided by

him after due verification. This is followed by a facsimile signature and

designation of the ERO issuing the ERO. The facsimile stamp of the ERO is

a critical instrument that is kept in custody of the ERO.

8. The EPIC so prepared is laminated and handed over to the elector. It

has to be ensured that the EPIC is handed over to the same elector whose

EPIC it is and proper acknowledgment of the receipt of EPIC should be taken.

Under no circumstances should any intermediary be handed over the EPIC for

further distribution of the EPIC.

Procedure to be adopted while issuing EPIC

1. An EPIC, once issued, is valid across the country and the elector need not

be issued another EPIC even if, he shifts from the Constituency where EPIC was

originally issued. The purpose of EPIC is to identify the elector with his name in

the Electoral Roll. EPIC once issued no matter in which Assembly

Constituency it was issued, can meet this purpose.

2. Different checks are required to be conducted depending on the situation

under which the EPIC is being issued. For an elector who is being issued an

EPIC for the first time, the issue of EPIC would normally be with his enrollment

in the electoral roll. After his name has been added in the electoral roll, the EPIC

can be issued after physical verification of his photograph and his address. The

fact that the applicant is a first time elector should be verified from the declaration

that he has given in Part IV of the Form 6.

3. For cases where an elector has been enrolled from before and claims that

he has not been issued any EPIC in the past, a declaration to this effect should

be taken from him. Before issuing him an EPIC, it should be verified from the

database of his Constituency of the previous place of residence, as declared in

the Part IV of the Form 6, that no EPIC has been issued to him in past. In case, it

is observed that the elector has given a non traceable address of previous

residence, EPIC should not be issued and the elector should be advised to

provide full and correct address of previous residence. If the antecedents of the

elector in the database of deleted electors of the constituency of previous place of

residence of the applicant cannot be found, further enquiry should be conducted

before issuing the EPIC.

4. In cases where an elector has been issued an EPIC in a Constituency

and has applied for new EPIC since he has shifted to a new place of residence in

another Constituency, the EPIC details of the elector, including the photograph,

27

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should first be obtained from the database of the Constituency of his previous

place of residence. T h e e l e c t o r s hould be asked to surrender his

o r i g i n a l E P I C . In case, it is observed that the elector has given a non

traceable address of previous residence, EPIC should not be issued and the

elector should be advised to provide full and correct address of previous

residence. After obtaining these details and proper verification of his current

residential address, an d a ls o the o r ig in al E P I C i ss ue d t o h i m EPIC

should be issued to the elector using the same EPIC number under which the

previous EPIC was issued on payment of fee of Rs 25/- . In the new EPIC, the

word “DUPLICATE” should not be printed on the EPIC.

5. In cases where EPIC has been issued to an elector and the elector

has requested for corrections in the details mentioned, this request of the elector

should be made in Form 8 for carrying out the requested changes. Under these

circumstances, the EPIC, with the requested modifications should be issued

after acceptance of Form 8 under the same EPIC number in which the previous

EPIC was issued. In the new EPIC, the word “DUPLICATE” should not be printed

on the EPIC.

6. If the elector claims that the EPIC issued earlier is lost, a

declaration to this effect should be obtained from him. The EPIC should be issued

to him with the same details with which the previous EPIC was issued,

including the EPIC number. In the new EPIC, the word “DUPLICATE” should be

printed on the EPIC.

7. The Commission has prescribed a nominal fee of Rs. 25.00 to be

levied so that there is some deterrence for repeated request for issue of EPIC.

This fee is not charged:-

a. for issue of first EPIC

b. In Case an error that can be attributed to the electoral machinery.

c. when the EPIC is lost with loss of property during natural

calamities like flood, cyclone earthquake etc.

8. Since the first issue of EPIC is free and EPIC, once issued, is valid for

lifetime anywhere in the country, there is no situation where an elector would be

compelled to pay this fee for the purpose of establishing identity during election.

In cases where the elector is issued an EPIC due to change of address or other

particulars on his request or after rectifying details that had appeared

incorrectly, the old EPIC of the elector must be taken from him. Under no

circumstances should an elector possess two EPICs.

Important points relevant to EPIC

27. All efforts have to be made to ensure universality, uniqueness

and permanence of EPIC details of an elector. The link between the details of

28

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electors and their EPIC details are provided by the EPIC Number. EPIC Number

is designed to act as the permanent unique identity for every elector and thus it is

very crucial that, once created, this information is not lost. Even in cases where

door to door verification drives are taken that lead to larger scale, changes in

the Electoral roll, the EPIC number of every individual should be captured like

every other detail.

28. EPIC is only an identity document and mere holding of an EPIC does

not give any individual right to vote. This right is available only to those whose

names are found in electoral roll. EPIC only establishes the identity of those

whose names are there in the Electoral Roll to ensure that their right to vote is

smoothly exercised.

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CHAPTER-X

BOOTH LEVEL OFFICER'S REGISTER

BLO’s register comprises of the following two parts:

Annexure -I consists of present entries of electors in the rolls, and corrections

thereof if any, are to be done in the relevant column of the format.

In Annexure -II BLOs have to mention and update the information pertaining to the

newly developed areas / societies / Apartments etc. in the part allotted to the BLO.

More over they have to update the information regarding newly arrived electors and

new eligible electors but left out to be registered in the electoral roll (ANNEXURE

7.1)

ANNEXURE -I

(1) BLOs have to verify the electoral roll of the relevant part given to them and

note down the corrected details from it. If any particulars of elector, is subject to

correction viz. Name of the elector, age, sex, relation, House No. EPIC No. etc, the

original particular is be encircled and below that correction be indicated. This

exercise is to be done in red ink. The details of elector’s name, surname, relation’s

name and house no. have been given in both the languages i.e. English and the

language widely spoken in the State. It should be shown to the elector and verified.

If any of the State language detail of the elector is wrong, it should be encircled in

red ink and correct detail should be written in the appropriate column in the space

below. Likewise, if any of the English detail of the elector is wrong, it should be

encircled in red ink and correct detail should be written in the appropriate column in

the space below.

(i) If the elector's photo image is correct, √ should be put mark in column-1. In

case of wrong photo image of the elector X mark should be put. And in such

case correct photo should be obtained. Even in case of non-image entry,

correct photo is to be obtained by writing "No Photo'.

(ii) In case of wrong entry of EPIC No. it should be rounded with red ink in

Column-3 and correct EPIC No. should be indicated.

(iii) Elector’s date of birth is to be shown in column no. 3. If date of birth is

shown, it should be verified. If the entry relating to date birth is wrong, it should be

circled in red ink and correct date of birth should be shown in the space below. The

date of birth should be written after verifying specific and valid evidences like

School Leaving Certificate, Birth Certificate, Caste Certificate, BPL Certificate or

any other government document issued by the competent authority. In case of

non-production of such evidences, this column should be left blank. (Wrong and

presumed information should not be entered without verification)

(iv) In case of wrong entry of House No., the entry should be encircled with red

ink in Column-4 and correct House No. should be mentioned.

30

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(v) If there is any wrong entry of the name of the elector – the same should be

encircled with red ink around in Column-5 and correct particulars should be written.

Besides application in Form 8 should be obtained.

(vi) If there is incorrect entry of relation, the particulars in Column-6 should be

encircled with red ink and correct one shall be mentioned.

(vii) If there is incorrect entry of sex of an elector, the wrong entry in column-6

should be encircled with red ink and correct entry should be mentioned.

(viii) In case of the wrong entry of the age of an elector; the same in Column-6

should be encircled with ink and age should and the correct age as on Dt.01-01-

2011.

(2) In Column-8 particulars of ESR (E=Expired, S=Shifted, R=Repeated) should

be mentioned. Instructions for this are as follows;

(i) Information pertaining to death of any elector should be mentioned in

Column-8 as "Expired" along with the date of death and Form No.7 should

be obtained from the family member of the deceased. When Form No.7 has

been received it should be mentioned in Remarks (Column-10).

(ii) When the elector is found shifted from the area of the relevant part it should

be updated with indication "Shifted" in Column-8. As far as possible it is desirable

to obtain duly filled up Form-7 from such elector. If Form-7 is received mention it in

Column-10. Shifting could either be with family or without family. If the elector has

shifted with his family, in column 10, “shifted with family” should be written and if

the elector has shifted alone and his family resides at the place mentioned in the

roll, “shifted without family” should be written in column 10. During verification, BLO

should give notice in prescribed format to the shifted elector on the spot. The

reasons for shifted should also be noted. Probable reasons for shifting of electors

could be as under :

(1) Changing/evacuating the residence / house as being

tenant

(2) Migrating/ shifting for the purpose of occupation.

(3) Marriage.

(4) Divorce

(5) Changing house.

(6) Other reasons.

(iii) (1) If the name of any elector is found more than once in the electoral roll

the same should be mentioned as "Repeated" in column-8 And related part No. /

Sr. No. should be noted in (remarks) column- 10 with due care.

(2) The no. of years that the elector is residing at the address shown in

the roll should be shown in column 9.

[3] Information and particulars of Annexure-I should be filled meticulously and

after verification only as the Electoral Registration Officer shall decide

addition/deletion / correction of entries of the electoral roll on the basis of this.

[4] Annexure-II

(i) Regarding newly developed area /society/apartment/colonies etc.

Within the geographical limits of the relevant part of the electoral roll BLOs

have to verify and update the information pertaining to newly developed

area/society/apartments/colonies which have come in to existence and the same

should be mentioned in the relevant form of this volume. It must also be ensured

that the information of such society/area is not duplicated in the other parts of the

electoral roll.

(ii) Listing of immigrant electors :

In this format the electors who have come from outside and residing at newly

developed areas / societies / colonies or existing areas of your part should be

mentioned. If in any existing house is vacated by the earlier elector and if the new

elector has come to reside in the same house, such information should also be

mentioned in Annexure-I in (remarks) column 10 as "shifted" against the name of

the former elector in red ink.

(iii) To note the population comprised within the polling station area.

A statistical information related to the total number of members in a family is to be

mentioned. From these figures the total number of Males, Females and total

population of that part should be prepared. Moreover, the names of members who

will be completing the age of 18 years should also be mentioned separately..

[5] The State language and English details of every section of the part enclosed

with Annexure-II of the Register should especially be verified. If any correction in

State language or English details of name /address / PIN Code of a section is to

be made, it should be encircled with red ink and correct detail should be written in

the relevant column in the line below.

[6] Voter - Population Ratio is to be worked out after arriving at the exact

population of the relevant part. Voter-Population Ration is to be calculated as per

the following formula.

Voter population ratio = Total voters of the part * 100

Total population of the part.

e.g. If the total population within relevant part is 1600 and total voters are 1000

)(1600

)100(1000

parttheofpopulationTotal

parttheofvotersTotal

RatioPopulationVoter

= 62.5%

31

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[7] After filling up all the above details, the following should be calculated:

(1) No. of voters in age group 18-19=_____________

(6)No. of voters in age group 60-69=_____________

(2)No. of voters in age group 20-29=_____________

(7)No. of voters in age group 70-79=_____________

(3)No. of voters in age group 30-39=_____________

(8)No. of voters in age group 80-89=_____________

(4)No. of voters in age group 40-49=_____________

(9)No. of voters in age group 90-99=_____________

(5)No. of voters in age group 50-59=_____________

(10)No. of voters in age group 100+=_____________

Total Voters......... =

At the end, the BLO should put his signature.

Various Statements to be filled by BLO

The BLO may fill up the information in the statements (ANNEXURE 7.2)

collected by him during his field visits for submitting his reports to the ERO and also

for his future strategy.

32

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33



CHAPTER XI

BOOTH LEVEL AGENT (BLA)

1. In order to enhance the participation by the recognized political parties in roll

revision the Commission has devised concept of Booth Level Agent (BLA) on the

pattern of appointment of polling agents /counting agents during polling/counting to

assist the BLO.| Generally one BLA is appointed for each part of electoral roll He is a

registered elector in the relevant part of roll of the area where he resides.

2. Once a BLA is appointed by a political party for revision of roll for a particular

year, his/her appointment as BLA will be valid for the later years also until and unless

the nomination / authorization of such BLA is expressly withdrawn by the said party

or such BLA has ceased to be a registered elector of the constituency for which he /

she has been appointed.

3. No person in the service of the Government / Local authority / PSU can act as

BLA.

4. The BLA will handover the appointment letter in prescribed Form (Form ID-

BLA-2) to the BLO at the polling station after draft publication of the roll.

5. On the strength of the appointment letter, the BLO will hand over a printed

copy of the relevant part of the roll to BLA under proper acknowledgement.

6. The printed copy of part of the roll to be supplied to the BLA is the copy of the

roll required to be supplied free of cost to the recognized political party under rule 11

of Registration of Electors Rules, 1960.

7. In case no BLA has been appointed by a political party than the copy of draft

roll for that part will not be handed over to any other person by BLO.

8. The BLAs will not receive claims and objection from public. They will only

guide the public to file appropriate applications for inclusion, deletion, correction and

transposition of entries in the roll.

9. The BLAs are required to be present on the special campaign dates for

receipt of claims and objections and will work through the draft roll with BLO and

identify the corrections etc. They can list out the dead/shifted /duplicate voters

through house to house survey and present the list to the BLO.

10. The BLOs are expected to interact regularly with BLAs.

34

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CHAPTER XII

NATIONAL VOTERS DAY

1. As a measure to enhance participation of citizens in the democratic electoral

process, the Commission has decided to celebrate 25

January, its Foundation Day,

as the National Voters Day every year, starting from 25

January 2011. The

Commission’s objective is to increase enrolment of voters, by using this occasion so

as to make universal adult franchise a complete reality and thereby enhance the

quality of Indian democracy. The day is utilized to spread awareness among voters

regarding effective participation in the electoral process.

2. On this occasion the newly registered voters in each polling booth in the latest

revision are felicitated on 25

January every year in a brief ceremony. This is

expected to inculcate in the new voters a commitment to democratic electoral

process and should lead to greater participation. This also serves as a reminder to

all other eligible electors in the polling booth area towards their responsibility to

participate in the electoral process.

3. The Election Commission organizes a suitable event in the country’s capital to

highlight the values of electoral democracy and the issues relating to popular

participation in elections.

4. In the States, DEOs under the overall supervision of the CEO ensure

organization of following activities on the National Voters Day in the districts:-

(i) The BLOs in each polling station area felicitate the newly registered voters on

January every year in a brief ceremony/ public function to be arranged by DEO/

ERO. The Election Commission has prescribed the design and colour scheme of a

badge with its logo with the slogan “Proud to be a voter - Ready to vote” which is

provided by the BLOs to the new electors during the felicitation ceremony along

with their EPIC. The DEOs arrange for the venue and logistics required for the brief

ceremony/ public function, in each polling station area.

(ii) The AEROs and EROs of the constituency participate in the ceremony/ public

function of those Part(s) under their jurisdiction where largest number of newly

registered electors are felicitated.

(iii) The DEO organizes appropriate events at the District headquarters, in

association with Panchayat organizations, academic institutions, civil society groups,

media etc. to popularize electoral participation and advance voters’ education. In this

event, EPICs are distributed among new voters of the local polling station areas.

(iv) The CEO of the State/UT concerned organize events in the State capital in

association with Media, Civil Society, Opinion Groups, State Administration, State

Election Commission etc. in order to popularize electoral participation and

disseminate information about electoral processes. In this event also, EPICs are

distributed among new voters of the local polling station area.

35

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CHAPTER XIII

ROLE OF BOOTH LEVEL OFFICER IN PREPARATION OF ROLL

1. Knowledge, skill and attitude needs for BLO:

• Should be aware that he is deemed to be on deputation to the Commission and

thus under its disciplinary control under the provisions of Section 13 cc of RP Act,

1950.

• Should be aware of his responsibilities and duties as BLO in addition to his own

official work.

• Should have knowledge to fill-up Form 6, 6A, 7, 8 & 8A properly.

• Should have knowledge about the supporting documents to be attached to the

forms

• Should be familiar with the locality and the households residing therein.

• Should have skill to communicate with the electors in the area

• Should have skill and patience to do door to door survey.

• Should have responsive and positive attitude towards electors and his own

duties.

• Politeness towards electors

• Timely disposal of forms.

• A BLO should be completely non- partisan

2. Important points a BLO should keep in mind while receiving

claims/objections

(1) An acknowledgement/receipt should be given for each application of claim or

objection received.

(2) Before giving an acknowledgement, preliminary checking of every Form must

be done and the following ascertained that:

(i) The Form is not submitted as part of a bulk or in bulk;

(ii) No unsigned form should be received. It must be signed by or thumb

impression obtained from the applicant and no other person. Where the

claimant is literate, he should sign his name and not merely append some

mark or symbol of his name written by the scribe, and where the claimant is

illiterate, he should put his thumb impression and not any other mark in the

form. This being the

prescribed manner, BLO should refuse to receive any

claim or objection not duly signed by the person preferring it or not

containing his thumb impression.

(iii) No column or the information called for in the Forms shall be left blank,

particularly the declaration about previous address. Where the information

being asked for is not known, the words “not known” should be written;

36

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(3) While receiving Form 6, BLO must check that the

(i) Persons shifting their place of residence within the same constituency

should be guided to file application for transposition of entry in Form 8A and

not in Form 6 .

(ii) First time inclusions on grounds of attaining age (18 years) must indicate

details of the members of the family already included in the current rolls in

the space provided in Form 6. Family means immediate family, viz. father,

mother, husband or siblings.

(iii) The date of birth and the age in years and months must be indicated.

Where the applicant does not know the date of birth, he/she must at least

indicate the approximate age in years as on the qualifying date;

(iv) For applicants in the age group 18-25 years, the name and relationship

should be checked with respect to the applicant’s family members already

enrolled with the same address. Particular care should be taken that

underage applicants do not get enrolled. They may be asked to attach any

documentary proof of age like school/college certificate, birth certificate etc.

wherever possible. Claimant is not in possession of any documentary proof

of age, the BLO should guide the claimant to attach a declaration in a

prescribed format (Annexure 4.10) by either of the parents, already

included in the electoral roll, in support of the age of their ward.

(v) If the applicant has an EPIC already issued to him, the EPIC detail must

also be captured in the Form 6. In that case, he should also provide

photocopy of the EPIC. Non EPIC holders of 25+ age-group should give a

declaration in prescribed format (Annexure 8.1)

(vi) In part II of the Form 6, the complete address of ordinary residence

where the applicant desires to be enrolled has to be given. The applicant

may be advised to attach a copy of any document like Bank/Kisan/Post

Office Pass Book, Ration Card, Driving License, Passport, Gas Connection,

Telephone/Electricity/ Water Bill etc. showing that address. In case of non-

availability of any document BLO may receive the application and record

thereon “No document attached”.

(vii) In cases where the applicant mentions the period of stay at that address for

a long time, say a year or more, then the circumstances because of

which he did not apply for enrolment should be ascertained and recorded

on the application form by the designated officer.

(viii) The applicant is required to indicate in Part III of Form 6, the details of

his/her immediate family members, if any, already included in the draft

electoral roll. In case the applicant has only indicated the name(s) of

immediate family members but has not given other electoral roll details like

part no., serial no. and EPIC No. of such family member(s), then the

applicant should be advised to fill up these details from the copy of the

draft roll made available at each designated location;

(ix) The applicant must fill in part IV of Form-6 full details of previous

enrollment. However, failure to furnish the voter serial number, part number

and the constituency details, if not known, would not be a ground for non-

acceptance of applications, if the previous address has been fully given.

However, the previous address must be fully provided failing which the

application shall not be received. In case the person has been living at a

place for long and has not shifted residence at all but still doesn’t have

elector details, the person should be advised to fill in the complete present

address in the space provided for previous address.

37

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(x) The most important part of the preliminary checking is to see that the

Declaration in Part IV, at the end of the Form-6 is complete in all respects.

From applicants of age 25+, the previous address of ordinary residence

must be obtained and database search done to ascertain that the applicant

is not already enrolled elsewhere and delete his/her name from the electoral

roll of the other place once the name is included in the present place.

(xi) Applicant, if he is service personnel, must enclose the additional

Declaration stating non-inclusion of his name as a service elector in the

last part of the electoral roll of his native place.

(xii) The Head of the family or adult members should be clearly explained the

legal position about electoral offences such as furnishing of false information

and consequences.

(xiii) If the BLO finds a house locked on his / her first visit, he should make visits

again on different occasions or in the night when the working people are

available at their house.

(xiv) The BLO should maintain the record in his BLO’s Register regularly and

correctly.

(xv) The BLO should make sure that no area such as newly developed colonies in

the part assigned to him is left out. To avoid such eventuality he may

prepare a nazri naksha of the area and plan his visits accordingly.

(4) Enrolment of certain categories of persons

a) Under-aged persons. The responsibility for getting the names of ineligible

persons entered in the electoral roll can be placed squarely on the head of

the family, whose signature is taken on the record of enumeration card

during house-to-house enumeration. A person who makes false declaration

shall be punishable with imprisonment for a term which may extend to one

year, or with fine or with both. If, during the preparation of rolls, one comes

across cases where ineligible persons have been entered in the manuscript

on the basis of information furnished by the head of family. This is to be

brought to the notice of the ERO for initiating suitable action under the above

provision against those heads of families.

b) Orphans: If an orphan is brought up from infancy in an orphanage and

becomes eligible for enrolment as an elector on attaining the age of 18

years and is not in a position to give the names of either his father or

mother, names of such persons, if eligible shall be entered in the electoral

cards by the BLO and under the column meant for

father’s/mother’s/husband’s name the BLO shall mention the name of the

orphanage. In case the orphan was not brought up in any orphanage but

in a family, the BLO shall write the name of that family head. In case of an

orphan who has been legally adopted by a family, the name of the

father/mother adopting that orphan should be indicated. In cases which are

not covered by the above categories, the BLO shall enter “not known”. In the

relationship column of the electoral roll the word ‘others’ shall be indicated.

38

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c) Homeless persons: The BLO will visit the address given in Form 6 at night

to ascertain that the homeless person actually sleeps at the place which is

given as his address in Form 6. If the BLO is able to verify that the homeless

person actually sleeps at that place , no documentary proof of place of

residence shall be necessary.BLO must visit for more than one night for

such verification.

d) Students living in hostel/lodge: During intensive revision, when a de novo

enumeration is ordered to prepare electoral rolls afresh, the BLOs shall

not enumerate the name of any student staying away from their guardians

on the basis of declaration by other members of the household. They shall

not be enumerated in their hostels either, during intensive revision, but can

be enrolled as voters in hostel/residence on application in Form 6 alongwith

a certification of being bonafide student and resident in prescribed format

(5). No name should be removed from the roll on account of ordinary residence

without following due procedure, such as without obtaining duly filled Form 7.

Form 7 should not be received if the complete details of the objector as well as the

person objected to and the reasons for the objections are not filled up in

appropriate columns. Form 7 requires the objector to give full particulars of the

entry in the roll relating to him. This requirement should be borne in mind and

whenever it is not satisfied, the objection may be refused to be received under

Rule 17.

(6). All applications in Form 8 for correction must indicate in part IV the exact

details of entries to be corrected. If the details are not indicated then the Form can

be refused to be received. The applicant must be advised to attach supporting

documents for the corrections sought to be incorporated.

3. Handling of Forms received

Every BLO shall prepare, in duplicate, a list of claims in Form 9 (Format in

Annexure 4.6), a list of objections to the inclusion of names in Form 10 (Format in

Annexure 4.7), a list of objections to particulars in Form 11 (Format in Annexure

4.8) and a list of transposition applications in Form 11A (Format in Annexure 4.9).

The BLO shall prepare such lists for the Forms received by him/her and display it at

the office of the BLO for the area. The designated officer should keep exhibited one

copy of each of the 4 lists on the notice board in his office for the Forms received by

him directly and for the Forms received by the BLO. Maintenance of such lists is

mandatory under provisions of Rule 15 of RER 1960. He shall send it to the ERO.

4. Distribution of EPIC

The BLO should check the prepared EPIC thoroughly before distribution. He

should check the card number, name, age and address of the elector. The

photograph of the EPIC holder must be matched to see that the elector is clearly

identifiable from his photograph. If not the elector must be photographed again. The

BLO should ensure that EPIC is delivered to the same elector and proper

39

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acknowledgement of receipt is obtained from him. Under no circumstances should

any intermediary be handed over EPICs for further distribution.

5. Interaction with BLAs

In his performance of duty, the BLO can take assistance of local BLAs. He

can sit with BLAs and go through the draft roll and identify the corrections. With

good services of BLAs, BLO may guide newly eligible electors to come forward for

registration.

6. Use of Gram/Ward Sabhas/RWAs in verification of draft roll

On the fixed dates BLO may read out the entries of relevant part in the Gram/

Ward sabhas.The members of the village community, especially the elders, the ward

members and those who contested last Gram Sabha elections but could not get

elected should be invited to such meetings. Similarly, in urban areas BLO may liaise

with RWAs for registration. The roll can be read out in specially convened ward

meetings of municipal boards, Town area committees, Cantonment boards, Mohalla

Sudhar Samiti, J.J. Sudhar Samitis etc. With the support and cooperation of the

people present in such sabhas the BLO can get himself familiarize with the locality

and the residents. Events like collection of photos and distribution of EPICs can also

be arranged in meetings of Gram/Ward Sabhas.

7. Conduct of NVD programmes

The BLO should arrange the NVD function in his booth area under the

supervision of the ERO. He should encourage the local people, particularly youths

and newly eligible electors to attend such ceremonies in large number. On these

occasions, he will administer NVD pledge and exhort voters. The BLO can conduct

Nukkad Natak, debates, distribution of EPICs among the newly enrolled electors etc.

8. Evaluation of Work done by BLOs

(i) The BLO shall bear in mind that their work/performance would be

evaluated on random basis by the CEO/ DEO/ERO/AERO from time to time.

(ii) Since the BLOs would also be simultaneously carrying out their routine

departmental work, the nature of evaluation of the election related work done by

them would normally be random and not sudden/surprise. All such officers who are

authorized for verification of evaluation would inform the BLO of their program for

verification in advance so that the BLO is available at the site during verification

(iii) For evaluation and monitoring of the work done by the BLO, would be

done by the verifying officer in a checklist (Annexure 8.2).

------------------------

HAND BOOK

FOR

BOOTH LEVEL OFFICERS



ANNEXURES



Election Commission of India

2011



1

ANNEXURE 1.1

CHAPTER II

PROVISIONS OF THE CONSTITUTION OF INDIA

324. Superintendence, direction and control of elections to be

vested in Election Commission.—

(1) The superintendence, direction and control of the preparation of

the electoral rolls for, and the conduct of, all elections to Parliament and to

the Legislature of every State and of elections to the offices of President

and Vice-President held under this Constitution

*** shall be vested in a

Commission (referred to in this Constitution as the Election Commission).

(2) The Election Commission shall consist of the Chief Election

Commissioner and such number of other Election Commissioners, if any,

as the President may from time to time fix and the appointment of

the Chief Election Commissioner and other Election Commissioners shall,

subject to the provisions of any law made in that behalf by Parliament, be

made by the President.

(3) When any other Election Commissioner is so appointed the Chief

Election Commissioner shall act as the Chairman of the Election

Commission.

(4) Before each general election to the House of the People and to

the Legislative Assembly of each State, and before the first general election

and thereafter before each biennial election to the Legislative Council of each

State having such Council, the President may also appoint after consultation

with the Election Commission such Regional Commissioners as he may

consider necessary to assist the Election Commission in the performance of

the functions conferred on the Commission by clause (1).

(5) Subject to the provisions of any law made by Parliament, the

conditions of service and tenure of office of the Election

Commissioners and the Regional Commissioners shall be such as

the President may by rule determine:

Provided that the Chief Election Commissioner shall not be removed

from his office except in like manner and on the like grounds as a Judge

of the Supreme Court and the conditions of service of the Chief Election

Commissioner shall not be varied to his disadvantage after his appointment:

Provided f u r t h e r t h a t any other Election Commissioner or a

Regional Commissioner shall not be removed from office except

on the recommendation of the Chief Election Commissioner.

(6) The President, or the Governor

*** of a State, shall, when so

requested by the Election Commission, make available to the Election

Commission or to a Regional Commissioner such staff as may be

necessary for the discharge of the functions conferred on the Election

Commission by clause (1).

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2

325. No person to be ineligible for inclusion in, or to claim to

be included in a special, electoral roll on grounds of religion, race,

caste or sex.—There shall be one general electoral roll for every

territorial constituency for election to either House of Parliament or to the

House or either House of the Legislature of a State and no person shall

be ineligible for inclusion in any such roll or claim to be included in any

special electoral roll for any such constituency on grounds only of religion,

race, caste, sex or any of them.

326. Elections to the House of the People and to the Legislative

Assemblies of States to be on the basis of adult suffrage.— The

elections to the House of the People and to the Legislative Assembly of

every State shall be on the basis of adult suffrage; that is to say, every

person who is a citizen of India and who is not less than

[eighteen

years] of age on such date as may be fixed in that behalf by or under any

law made by the appropriate Legislature and is not otherwise disqualified

under this Constitution or any law made by the appropriate Legislature on

the ground of non- residence, unsoundness of mind, crime or corrupt or

illegal practice, shall be entitled to be registered as a voter at any such

election.

327. Power of Parliament to make provision with respect to

elections to Legislatures.—Subject to the provisions of this

Constitution, Parliament may from time to time by law make provision with

respect to all matters relating to, or in connection with, election to either

House of Parliament or to the House or either House of the Legislature of a

State including the preparation of electoral rolls, the delimitation of

constituencies and all other matters necessary for securing the due

constitution of such House or Houses.

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3

ANNNEXURE 1.2

CHAPTER II

THE REPRESENTATION OF THE PEOPLE ACT, 1950

PART IIA

OFFICERS

13A. Chief electoral officers.—(1) There shall be for each State a chief

electoral officer who shall be such officer of Government as the Election

Commission may, in consultation with that Government, designate or

nominate in this behalf.

(2) Subject to the superintendence, direction and control of the

Election Commission, the chief electoral officer shall supervise the

preparation, revision and correction of all electoral rolls in the State under

this Act.

13AA. District election officers.—(1) For each district in a State, 9[***], the

Election Commission shall, in consultation with the Government of the State,

designate or nominate a district election officer who shall be an officer of

Government:

Provided that the Election Commission may designate or nominate more

than one such officer for a district if the Election Commission is satisfied

that the functions of the office cannot be performed satisfactorily by one

officer.

(2) Where more than one district election officer are designated or

nominated for a district under the proviso to sub-section (1), the

Election Commission shall in the order designating or nominating the

district election officers also specify the area in respect of which each

such officer shall exercise jurisdiction.

(3) Subject to the superintendence, direction and control of the chief

electoral officer, the district election officer shall coordinate and supervise

all work in the district or in the area within his jurisdiction in

connection with

the preparation and revision of the electoral rolls for all

parliamentary, assembly and council constituencies within the district.

(4) The district election officer shall also perform such other

functions as may be entrusted to him by the Election Commission and the

chief electoral officer.]

13B. Electoral registration officers.—(1) The electoral roll

[

[for each

parliamentary constituency in the State of Jammu and Kashmir or in a

Union territory not having a Legislative Assembly], each assembly

constituency and each Council constituency] shall be prepared and

revised by an electoral registration officer who shall be such officer of

Government or of a local authority as the Election Commission may, in



4

consultation with the Government of the State in which the

constituency is situated, designate or nominate in this behalf.

(2) An electoral registration officer may, subject to any p r e s c r i b e d

restrictions, employ such persons as he thinks fit for the preparation and

revision of the electoral roll for the constituency.

13C. Assistant electoral registration officers.—(1) The Election

Commission may appoint one or more persons as assistant

e l e c t o r a l registration o f f i c e r s to assist any electoral registration officer

in the performance of his functions.

(2) Every assistant electoral registration officer shall, subject t o the

c o n t r o l of the electoral registration officer, be competent to perform

all or any of the functions of the electoral registration officer.

[13CC. Chief Electoral Officers, District Election Officers, etc.,

deemed to be on deputation to Election Commission.—The officers

referred to in this Part and any other officer or staff employed in

connection with the preparation, revision and correction of the electoral

rolls for, and the conduct of, all elections shall be deemed to be on

deputation to the Election Commission for the period during which they

are so employed and such officers and staff shall, during that period, be

subject to the control, superintendence and discipline of the Election

Commission.]

PART II B

ELECTORAL ROLLS FOR

PARLIAMENTARY

CONSTITUENCIES

[13D. Electoral rolls for parliamentary constituencies.— (1) The

electoral roll for every parliamentary constituency, other than a

parliamentary constituency in the State of Jammu and Kashmir or in a Union

territory not having a Legislative Assembly, shall consist of the electoral

rolls for all the assembly constituencies comprised within that

parliamentary constituency; and it shall not be necessary to prepare or

revise separately the electoral roll for any such parliamentary

constituency:

Provided that for the period referred to in clause (2) of article 371A, it

shall be necessary to prepare and revise separately the electoral roll for

that part of the parliamentary constituency of Nagaland which comprises

the Tuensang district and the provisions of Part III shall apply in

relation to the preparation and revision of the electoral roll of the said part

as they apply in relation to an assembly constituency.

(2) The provisions of Part III shall apply in relation to every

parliamentary constituency in the State of Jammu and Kashmir or in a

Union territory not having a Legislative Assembly as they apply in relation

to an assembly constituency.]

PART III



5

[ELECTORAL ROLLS FOR

ASSEMBLY

* * *

CONSTITUENCIES

]

[14. Definitions.—In this Part, unless the context otherwise

requires,—

(a) "constituency" means an Assembly constituency

* * *

;

(b) "qualifying date", in relation to the preparation or revision of

every electoral roll under this

Part, means

[the 1st day of January] of the year in which it is so

prepared or revised:]

[Provided that "qualifying date", in relation to the preparation or

revision of every electoral roll under this Part in the year 1989,

shall be the 1st day of April, 1989.]

15. Electoral roll for every constituency.—For every constituency

there shall be an electoral roll which shall be prepared in accordance with

the provisions of this Act under the superintendence, direction and control

of the Election Commission.

16. Disqualifications for registration in an electoral roll.—(1) A

person shall be disqualified for registration in an electoral roll if he—

(a) is not a citizen of India; or

(b) is of unsound mind and stands so declared by a competent

court; or

provisions of any law relating to corrupt

* * * practices and other

offences in connection with elections.

(2) The name of any person who becomes so disqualified

after registration shall forthwith be struck off the electoral roll in which it

is included:

[Provided that the name of any person struck off the electoral roll

of a constituency by reason of a disqualification under clause (c) of sub-

section (1) shall forthwith be re-instated in that roll if such disqualification

is, during the period such roll is in force, removed under any law authorizing

such removal.]

17. No person to be registered in more than one constituency.—No

person shall be entitled to be registered in the electoral roll for more than

one constituency

* * *.

18. No Person to be registered more than once in any

constituency. —No person shall be entitled to be registered in the

electoral roll for any constituency more than once.

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6

[19. Conditions of registration.--Subject to the foregoing

provisions of this Part, every person who —

(a) is not less than

[eighteen years] of age on the qualifying date,

and

(b) is ordinarily resident in a constituency,

shall be entitled to be registered in the electoral roll for that constituency.]

20. Meaning of "ordinarily resident".—

[(1) A person shall not be

deemed to be ordinarily resident in a constituency on the ground only that

he owns, or is in possession of, a dwelling house therein.

(1A) A person absenting himself temporarily from his place of

ordinary residence s h a l l not by reason thereof cease to be ordinarily

resident therein.

(1B) A member of Parliament or of the Legislature of a State shall not

during the term of his office cease to be ordinarily resident in the

constituency in the electoral roll of which he is registered as an elector at

the time of his election as such member, by reason of his absence from

that constituency in connection with his duties as such member.]

(2) A person who is a patient in any establishment maintained wholly

or mainly for the reception and treatment of persons suffering from

mental illness or mental defectiveness, or who is detained in prison or

other legal custody at any place, shall not by reason thereof be deemed to

be ordinarily resident therein.

[(3) Any person having a service qualification shall be deemed to be

ordinarily resident on any date in the constituency in which, but for his

having such service qualification, he would have been ordinarily resident on

that date.]

(4) Any person holding any office in India declared

by the President

in consultation with the Election Commission to be an office to which

the provisions of this sub-section apply, shall be deemed to be ordinarily

resident on

any date in the constituency in which, but for the holding of any such

office

* * *, he would have been ordinarily resident on that date.

(5) The statement of any such person as is referred to in sub-section

(3) or sub-section (4) made in the prescribed form and verified in the

prescribed manner, that

[but for his having the service

qualification] or but for his holding any such office

* * *

as is referred to in

sub-section (4) he would have been ordinarily resident in a specified

place

* * *

on any date, shall, in the absence of evidence to the contrary,

[accepted as correct].

(6) The wife of any such person as is referred to in sub-section (3) or

sub-section (4) shall if she be ordinarily residing with such person

* * *



7

deemed to be ordinarily resident on

***

in the constituency specified by such

person under sub-section (5).

[(7) If in any case a question arises as to where a person is

ordinarily resident at any relevant time, the question shall be

determined with reference to all the facts of the case and to such rules

as may be made in this behalf by the Central Government in consultation

with the Election Commission.]

(8) In sub-sections (3) and (5) "service qualification" means—

(a) being a member of the armed forces of the Union; or

(b) being a member of a force to which the provisions of the Army

Act, 1950 (46 of 1950), have been made applicable whether with or

without modifications; or

serving outside that State; or

(d) being a person who is employed under the Government of

India, in a post outside India.

21. Preparation and revision of electoral rolls. — (1) The electoral roll

for each constituency shall be prepared in the prescribed manner by

reference to the qualifying date and shall come into force

immediately upon its final publication in accordance with the rules made

under this Act.

(2) The said electoral roll—

(a) shall, unless otherwise directed by the Election Commission

for reasons to be recorded in writing, be revised in the prescribed

manner by reference to the qualifying date—

(i) before each general election to the House of the People or to

the Legislative Assembly of a

State; and

(ii) before each bye-election to fill a casual vacancy in a seat

allotted to the constituency;

(b) shall be revised in any year in the prescribed manner by

reference to the qualifying date if such revision has been directed

by the Election Commission:

Provided that if the electoral roll is not revised as aforesaid, the

validity or continued operation of the said electoral roll shall not thereby be

affected.]

(3) Notwithstanding anything contained in sub-section (2), the

Election Commission may at any time, for reasons to be recorded, direct

a special revision of the electoral roll for any constituency or part of a

constituency in such manner as it may think fit:



8

Provided that subject to the other provisions of this Act, the

electoral roll for the constituency, as in force at the time of the issue of

any such direction, shall continue to be in force until the completion of the

special revision so directed.

22. Correction of entries in electoral rolls.—If the electoral

registration officer for a constituency, on application made to him or on

his own motion, is satisfied after such inquiry as he thinks fit, that any entry

in the electoral roll of the constituency-

(a) is erroneous or defective in any particular,

(b) should be transposed to another place in the roll on the

ground that the person concerned has changed his place of ordinary

residence within the constituency, or

is dead or has ceased to be ordinarily resident in the

constituency or is otherwise not entitled to be registered

in that roll,

the electoral registration officer shall, subject to such general or special

directions, if any, as may be given by the Election Commission in this

behalf, amend, transpose or delete the entry:

Provided that before taking any action on any ground under clause (a)

or clause (b) or any action under clause (c) on the ground that the

person concerned has ceased to be ordinarily resident in the

constituency or that he is otherwise not entitled to be registered in the

electoral roll of that constituency, the electoral registration officer shall

give the person concerned a reasonable opportunity of being heard in

respect of the action proposed to be taken in relation to him.]

23. Inclusion of names in electoral rolls.— (1) Any person whose

name is not included in the electoral roll of a constituency may apply to the

electoral registration officer for the inclusion of his name in that roll.

(2) The electoral registration officer shall, if satisfied that the

applicant is entitled to be registered in the electoral roll, direct his name to

be included therein:

Provided that if the applicant is registered in the electoral roll of

any other constituency, the electoral registration officer shall inform

the electoral registration officer of that other constituency and that

officer shall, on receipt of the information, strike off the applicant's

name from that roll.

(3) No amendment, transposition or deletion of any entry shall be

made under section 22 and no direction for the inclusion of a name in

the electoral roll of a constituency shall be given under this section,

after the last date for making nominations for an election in that

constituency or in the parliamentary constituency within which that

constituency is comprised and before the completion of that election.]



9

24. Appeals.—An appeal shall lie within such time and in such

manner as may be prescribed

—

(a) to the chief electoral officer, from any order of the

electoral registration officer under section 22 or section 23

25. Fee for applications and appeals.— Every applications under section

22 or section 23 and every appeal under section 24 shall be accompanied

by the prescribed fee which shall, in no case, be refunded.]

25A. Conditions of registration as elector in Sangha constituency in

Sikkim.—Notwithstanding anything contained in sections 15 and 19, for the

Sangha constituency in the State of Sikkim, only the Sanghas belonging to

monasteries, recognised for the purpose of the elections held in Sikkim

in April, 1974, for

forming the Assembly for Sikkim, shall be entitled to be registered in the

electoral roll, and the said electoral roll shall, subject to the provisions of

sections 21 to 25, be prepared or revised in such manner as may be

directed by the Election Commission, in consultation with the Government

of Sikkim.]

32. Breach of official duty in connection with the preparation,

etc., of electoral rolls.—(1) If any electoral registration officer, assistant

electoral registration officer or other person required by or under this Act

to perform any official duty in connection with the preparation,

revision or correction of an electoral roll or the inclusion or

exclusion of any entry in or from that roll, is without reasonable cause,

guilty of any act or omission in breach of such official duty, he shall be

punishable

[with imprisonment for a term which shall not be less than

three months but which may extend to two years and with fine].

(2) No suit or other legal proceeding shall lie against any such

officer or other person for damages in respect of any such act or

omission as aforesaid.

(3) No court shall take cognizance of any offence punishable under

sub-section (1) unless there is a complaint made by order of, or under

authority from, the Election Commission or the Chief Electoral Officer of the

State concerned.]

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10

ANNEXURE 1.3

CHAPTER II



11



12

ANNEXURE 1.4

CHAPTER II

REGISTRATION OF ELECTORS RULES, 1960

4. Form and languages of roll.—The roll for each constituency shall

be prepared i n s u c h form and in such language or languages as the

Election Commission may direct.

5. Preparation of roll in parts.—(1) The roll shall be divided i n t o

convenient parts which shall be numbered consecutively.

(2) The last part of the roll shall contain the names of every person

having a service qualification and of his wife, if any, who are entitled to

be included in that roll by virtue of a statement made under rule 7.

(3) The names of any person holding a declared office and of his wife,

if any, who are entitled to be included in the roll by virtue of a

statement made under rule 7 shall be included in the part of the roll,

pertaining to the locality in which they would, according to that statement,

have been ordinarily resident.

(4) The number of names included in any part of the roll shall not

ordinarily exceed two thousand.

6. Order of names.—(1) the names of electors in each part of the roll

shall be arranged according to house number, unless the chief

electoral officer, subject to any general or special instructions issued by

the Election Commission, determines in respect of any part that the

alphabetical order is more convenient or that the names shall be arranged

partly in one way and partly in the other.

(2) The names of electors in each part of the roll shall be numbered,

so far as practicable, consecutively with a separate series of numbers

beginning with the number one.

7. Statement under section 20.—(1) Every person who holds a

declared office or has a service qualification and desires to be registered in

the roll for the constituency in which, but for holding such office or having

such qualification, he would have been ordinarily resident, shall submit to

the

[registration officer of the constituency], a statement in such one of

the

[Forms 1, 2, 2A and 3] as may be appropriate.

(2) Every statement submitted under sub-rule (1) shall be verified in the

manner specified in the Form.

(3) Every such statement shall cease to be valid when the person

making it ceases to hold a declared office or, as the case may be, have a

service qualification.

8. Information to be supplied by occupants of dwelling-houses.—

The registration officer may, for the purpose of preparing the roll, send

letters of request in Form 4 to the occupants of dwelling-houses in the



13

constituency or any part thereof; and every person receiving any such letter

shall furnish the information called for therein to the best of his ability.

9. Access to certain registers.—For the purpose of preparing any roll

or deciding any claim or objection to a roll, any registration officer and any

person employed by him shall have access to any register of births and

deaths and to the admission register of any educational institution, and it

shall be the duty of every person incharge of any such register to give to

the said officer or person such information and such extracts from the

said register as he may require.

10. Publication of roll in draft.—As soon as the roll for a

constituency is ready, the registration officer shall publish it in draft by

making a copy thereof available for inspection and displaying a notice in

Form 5—

(a) at his office, if it is within the constituency, and

(b) at such place in the constituency as may be specified by him

for the purpose, if his office is outside the constituency.

11. Further publicity to the roll and notice.—The registration officer

shall also—

(a) make a copy of each separate part of the roll, together with

a copy of the notice in Form 5 available for inspection at a specified

place accessible to the public and in or near the area to which that part

relates;

(b) give such further publicity to the notice in Form 5 as he

may consider necessary; and

every political party

[for which a symbol has been exclusively

reserved in the State] by the Election Commission.

[12. Period for lodging claims and objections.—Every claim for the

inclusion of a name in the roll and every objection to an entry

therein shall be lodged within a period of thirty days from the date of

publication of the roll in draft under rule 10, or such shorter period of

not less than fifteen days as may be fixed by the Election Commission in

this behalf:

Provided that the Election Commission may, by notification in the

Official Gazette, extend the period in respect of the constituency as a whole

or in respect of any part thereof.]

13. Form for claims and objections.—

(1) Every claim shall be— (a) in

Form 6;

[and]

(b) signed by the person desiring his name to be included in the roll;

***



14

* * * * * (2) Every objection to

the inclusion of a name in the roll shall be—

(a) in Form 7;

[and]

(b) preferred only by a person whose name is already included in

that roll;

***

* * * * * (3) Every objection to

a particular or particulars in an entry in the roll shall

be—

(a) in Form 8; and

(b) preferred only by the person to whom that entry relates.

[(4) Every application for transposition of an entry from one part to

another part of the roll shall be in

Form 8A.]

14. Manner of lodging claims and objections.—Every claim or

objection shall—

(a) either be presented to the registration officer or to such other

officer as may be designated by him in this behalf; or

(b) be sent by

*** post to the registration officer.

15. Procedure of designated officers.—(1) Every officer designated

under rule 14 shall—

(a) maintain in duplicate a list of claims in Form 9, a list of

objections to the inclusion of names in Form 10 and a list of

objections to particulars in Form 11; and

(b) keep exhibited one copy of each such list on a notice board in his

office.

(2) Where a claim or objection is presented to him, he shall, after

complying with the requirements of sub-rule (1), forward it with such

remarks, if any, as he considers proper to the registration officer.

16. Procedure of registration officer.—The registration officer also

shall—

(a) maintain in duplicate the three lists in Forms 9, 10 and 11,

entering thereon the particulars of every claim or objection as and

when it is received by him whether directly under rule 14 or on being

forwarded under rule 15; and



15

(b) keep exhibited one copy of each such list on a notice board in his

office.

17. Rejection of certain claims and objections.—Any claim or

objection which is not lodged within the period, or in the form and manner,

herein specified, shall be rejected by the registration officer.

18. Acceptance of claims and objections without inquiry.—If the

registration officer is satisfied as to the validity of any claim or objection, he

may allow it without further inquiry after the expiry of one week from the date

on which it is entered in the list exhibited by him under clause (b) of rule 16:

Provided that where before any such claim or objection has been

allowed, a demand for inquiry has been made in writing to the

registration officer by any person, it shall not be allowed without further

inquiry.

19. Notice of hearing claims and objections.—(1) Where a claim

or objection is not disposed of under rule 17 or rule 18, the

registration officer shall—

(a) specify in the list exhibited by him under clause (b) of rule

16, the date, time and place of hearing of the claim or objection; and

(b) give notice of the hearing—

(i) in the case of a claim to the claimant in Form 12;

(ii) in the case of an objection to the inclusion of a name, to

the objector in Form 13 and to the person objected to in Form 14;

and

(iii) in the case of an objection to a particular or particulars in

an entry, to the objector in

Form 15.

(2) A notice under this rule may be given either personally or by

registered post or by affixing it to the person's residence or last known

residence within the constituency.

20. Inquiry into claims and objections.—(1) The registration officer

shall hold a summary inquiry into every claim or objection in respect of

which notice has been given under rule 19 and shall record his decision

thereon.

(2) At the hearing, the claimant or, as the case may be, the objector

and the person objected to and any other person who, in the opinion of the

registration officer, is likely to be of assistance to him, shall be entitled to

appear and be heard.

(3) The registration officer may in his discretion—

(a) require any claimant, objector or person objected to, to appear in

person before him;



16

(b) require that the evidence tendered by any person shall be

given on oath and administer an oath for the purpose.

21. Inclusion of names inadvertently omitted.—

[(1)] If it appears

to the registration officer that owing

*** to inadvertence or error during

preparation, the names of any electors have been left out of

(a) prepare a list of the names and other details of such electors;

(b) exhibit on the notice board of his office a copy of the list

together with a notice as to the time and place at which the inclusion of

these names in the roll will be considered, and also publish the list and

the notice in such other manner as he may think fit; and

preferred, decide whether all or any of the names should be included in

the roll.

[(2) If any statements under rule 7 are received after the

publication of the roll in draft under rule

10, the registration officer shall direct the inclusion of the names

of the electors covered by the statements in the appropriate parts of

the roll.]

[21A. Deletion of names.—If it appears to the registration officer at

any time before the final publication of the roll that owing to inadvertence

or error or otherwise, the names of dead persons or of persons who have

ceased to be, or are not, ordinarily residents in the constituency or of

persons who are otherwise not entitled to be registered in that roll,

have been included in the roll and that remedial action should be

taken under this rule, the registration officer, shall—

(a) prepare a list of the names and other details of such electors;

(b) exhibit on the notice board of his office a copy of the list

together with a notice as to the time and place at which the question of

deletion of these names from the roll will be considered, and also

publish the list and the notice in such other manner as he may think fit;

and

preferred, decide whether all or any of the names should be deleted

from the roll:

Provided that before taking any action under this rule in respect of any

person on the ground that he has ceased to be, or is not, ordinarily

resident in the constituency, or is otherwise not entitled to be registered in

that roll, the registration officer shall make every endeavour to give him a

reasonable opportunity to show cause why the action proposed should

not be taken in relation to him.]

22. Final publication of roll.—(1) The registration officer shall

thereafter—



17

(a) Prepare a list of amendments to carry out his decisions under

rules 18, 20,

[21 and 21A] and to correct any clerical or printing errors

or other inaccuracies subsequently discovered in the roll;

***

(b) publish the roll, together with the list of amendments, by

making a complete copy thereof available for inspection and

displaying a notice in Form 16 at his office;

[and]

[(c) subject to such general or special directions as may be given by

the Election Commission supply, free of cost, two copies of the roll, as

finally published, with the list of amendments, if any, to every political

party for which a symbol has been exclusively reserved by the Election

Commission.]

(2) On such publication, the roll together with the list of amendments

shall be the electoral roll of the constituency.

[(3) Where the roll (hereafter in this sub-rule referred to as the basic roll),

together with the list of amendments, becomes the electoral roll for a

constituency under sub-rule (2), the registration officer may, for the

convenience of all concerned, integrate, subject to any general or special

directions issued by the Election Commission in this behalf, the list into

the basic roll by

[incorporating inclusion of names, amendment,

transposition or deletion of entries in the relevant parts of the basic roll itself]

in the relevant parts of the basic roll itself, so however that no change

shall be made in the process of such integration in the name of any elector

or in any particulars relating to any elector as given in the list of amendments.]



18

ANNEXURE 1.5

CHAPTER II

THE REGISTRATION OF ELECTORS (AMENDMENT) RULES ,2011



19



20

THE REGISTRATION OF ELECTORS (AMENDMENT ) RULES ,2011



21

THE REGISTRATION OF ELECTORS (SECOND AMENDMENT ) RULES

,2011

NOTIFICATION

New Delhi, the 23rdFebruary, 2011

S.!9. ~~6(E).=I-n exercise of the powers conferred by section 28 of the

Representation of the People Act, 1950 (43 of 1950), the Central Government,

after consulting the Election Commission, hereby makes the following rules

further to amend the Registration of Electors Rules, 1960, namely:-

1. (1) These rules may be called the Registration of Electors

(Second Amendment)Rules, 2011.

(2) They shall come into force on the date of their publication in

the Official Gazette.

2. In the Registration of Electors Rules, 1960,-

(a) in rule 8B, in sub-rule (3), for the words "duly attested by the competent

official of the Indian Mission in the country concerned", the words "duly self

attested"

shall be substituted;

(b) in the proviso to rule 10, after the words "Electronic Gazette", the words "or

in the official web site of the Chief Electoral Officer of the concerned State"

shall be inserted;

in the official web site of the Chief Electoral Officer of the concerned State"

shall be inserted;

(d) in rule 22, in sub-rule (1), in the proviso to clause (b), after the words

"Electronic Gazette", the words "or in the official website of the Chief Electoral

Officer of the concerned State" shall be inserted.



22

ANNEXURE 1.6

CHAPTER II

BY E-MAIL/SPEED POST

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-11000.

K.R. PRASAD Ph.-

23318497

PRINCIPAL SECRETARY Fax-

23356027

No 23/BLO/2006-PS-II Date:

09.08.06

The Chief Electoral Officers of All

States & Union Territories,

Sub.- Appointment of Booth Level Officers for ensuring fidelity of

electoral rolls.

Sir,

I am directed to say that the Commission has decided on the

basis of recent experience in West Bengal General Election to

introduce the concept of appointing Booth Level Officers (BLOs) who

can act as an instrument for collecting actual field information with

regard to electoral rolls corresponding to a polling station assigned to

them. Presently, when the electoral rolls are under revision

intensive/summary, designated officers are appointed for being

stationed at the designated locations during the period allowed for

filing claims and objections after draft publication. They are required

to keep the electoral rolls for display and are expected to keep

sufficient numbers of Form 6, 7, 8 & 8A and are responsible for

supplying of those Forms to persons on demand and for receiving

back filled up Forms and preparation of lists of Forms received at the

designated location in Forms 9, 10, 11, and 11A. However, the

experience shows that this system alone has not adequately taken

care of the requirement of ensuring the fidelity of rolls by effectively

removing the names of the dead voters and shifted voters and

inclusion of eligible voters. It is observed that whereas an intensive

revision is by and large effective, the summary revision are not that

effective in removal of names of dead & shifted electors due to the

apathy and lack of participation on the part of stake holders. Fidelity

of electoral roll being the essential pre-requisite for a free and fair poll,

it becomes imperative to address the issue effectively. Under these

circumstances, the Commission has decided to introduce the concept

of appointing BLOs who would be accountable for ensuring the fidelity

of electoral roll.



23

2. The Commission directs that the BLOs will be appointed from

amongst the officers of the State Govt./Local Bodies. Efforts should

be made to ensure that one BLO is made responsible for one part of

the electoral roll. However, in case of inadequacy of manpower, one

BLO can be made to remain in charge of at the most two Parts of

electoral roll.

3. The DEOs in consultation with the EROs of the Assembly

Constituency will appoint the BLOs. In rural areas, the BLOs can be

drafted mainly from the field staff of Revenue Department/Block

Development Officers’ establishment/various other Govt.

Departments. In urban areas, the staff can be drawn from various

Govt. Departments as well as the staff of Municipal Corporation/

Municipality/Town Panchayat and so on. However, efforts should be

made to minimize the use of teachers for this purpose as far as

possible in order not to disturb the education system. If the use of

teachers become inevitable, care should be take to ensure that teacher

of a ‘Single-teacher School’ is not deployed for this purpose.

DUTIES & RESPONSIBILITIES OF THE BLOs:

4. The BLOs will function as a custodian of the electoral roll of the

Part (a polling booth) assigned to them. They will make a thorough

study of the roll, section-wise, make frequent field visits to different

villages/Tolas and interact with local people particularly village elders,

grass root level elected representatives and so on and identify the

names of the dead voters still remaining in the rolls, which needs to be

removed by the ERO under relevant provisions of law. Similarly, the

BLOs should identify the names of the voters who have since shifted

out and resultantly not an ordinarily resident now in the relevant

village. However, with regard to identifying of the shifted voters, the

BLOs should take sufficient precaution to ensure that the information

gathered is authentic one. It is to be kept in mind that no name shall

be removed from the electoral rolls on account of not being ordinary

resident without following due procedure

5. Having done this enquiry, the BLOs should submit a report to

the ERO/AERO so that notices can be issued for deletion of names of

non-existing/non-residing voters. Apart from this, during the revision

period, the BLOs should hold a field enquiry into the Form No. 6,7,8

and 8A received by the designated officers and assigned to the BLOs

for enquiry by the EROs either during the revision process or during

the continuous updating process and submit their reports in time.

6. Apart from helping the EROs in the process of removing the

dead voters’ names and thereby contributing to the improvement of

fidelity of the electoral roll, the BLOs will also play a crucial role in

maximizing the EPIC coverage in the Part assigned to them. Having

identified the names of the non-EPIC voters, the BLOs will coordinate

with the field administration in EPIC maximization campaign. In

coordination with the officials involved in EPIC programme the BLOs

will ensure the photo coverage of the voters as per schedule and will



24

see that the EPIC after preparation is handed over to the right person

and not to any other intermediary.

7. As the BLOs are expected to do an important job, they need to

be given proper orientation and training. Accountability factor should

be spelt out very clear to them and it should be brought to their notice

that the Commission envisags to evaluate their performance at Booth

Level through random verification and through a well defined layers of

supervision and control, i.e CEO/Divisional

Commissioner/DEO/ERO/AERO. The CEOs are advised to devise

and standardize the reporting format at their level in consultation with

DEOs so that there is uniformity in approach.

8. The BLOs shall be accountable for their omissions and

commissions to the DEO/ERO/AERO. Since they will be engaged in

the activities relating to revision of rolls like any other officials they

will also be deemed to be on deputation to the Election Commission of

India and as such under the disciplinary control of the Commission

under Section 13 CC of the R.P. Act, 1950. The CEOs are also

advised to device a supervision mechanism at various levels. Senior

officials should make random verifications from time to time and

maintain the records so that the effectiveness of the system is

evaluated from time to time.

9. Action taken in this instructions should be submitted by the

CEOs at the earliest.

Kindly acknowledged the receipt.

Yours faithfully,

Sd/-

(K.R. PRASAD)



25

ANNEXURE 1.7

CHAPTER II

Byemail/SpeedPost

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI – 110 001

No.23/BLO/2006‐PLN‐IIDated:24

November,

2006

To

TheChiefElectoralOfficers

ofallStatesandUTs(exceptWestBengal)



Subject:Revisionofelectoralrolls–AppointmentofBoothLevelOfficers

Sir,

 I am directed to forward herewith a copy of the Checklist detailing the year round

activitiesoftheBoothLev elOfficersduring post

revisionperiod,pre‐revisionperiod,revision

period and during EPIC campaign prepared by Chief Electoral Officers, West Bengal.The

Commission desires that you may use this checklist as a reference and develop your own

checklistforBoothLevelOfficersandcirculatethatamongtheDistrictElectionOfficersand

Electoral Registration Officers.

You are also requested to tak e give a feedback to the

Commissionastohowthesystemworksafteraperiodicreview.TheCommissionproposes

to prescribe a standardise checklist applicable to all States and UTs on the basis of your

feedback.

 You are further requested to inform the Commission

 whether the sample checklist

hasbeen adopted by you in toto oryou have made any modifications therein.In case you

modify the checklist, one copy of the same should be forwarded to the Commission

highlightingthemodificationsforitsreferenceanduse.

Kindlyacknowledge thereceipt.

Yoursfaithfully,

Sd/‐

(TapasKumar)

Secretary



26

CHECK LIST OF BOOTH LEVEL OFFICER



No.&NameofAC:

Part(s)assigned:

Name&DesignationofBLO:

Sl.

No.

Item

Response

1. WhatisthedateofreceiptofappointmentasBLO?

2. WhethertrainingimpartedfromtheendofEROanddutiesand

ResponsibilitiesofBLOexplained?Pleasementiondate.



Post‐RevisionPeriod

3. Whethertherelevantpart(s)ofthecurrentElectoralRollreceivedalong

withallsupplements?



4. Whethertheelectoralrollpart(s)includingcoverpage(s)thoroughly

scrutinizedtofindoutdefects?



5.

Whether part-wise register is opened to record such defects, other

inputs of field verification & corresponding field observations and

all other activities?



6.

Whether the BLO interacts with local people particularly elder

electors, local elected representatives & representatives of political

parties on quarterly basis to find out dead and shifted electors,

eligible electors not yet enrolled and any other defects?



7.

Whether the names of prominent personalities of the locality

existintheroll?Ifnot,whetherthesamehasbeenreportedtothe

ERO?



8.

Whether a letter box is placed at his place of posting or at some

other office/institution, convenient for the electors (with the prior

approval of ERO) to receive information/complaints/suggestions

and whether the same has been communicated to the local elected

and political representatives? Please mention the location.



9.

What are the steps taken to inform the electors about Permanent

EPIC Centre and the procedure to obtain duplicate EPIC?



10.

Whether details of addition/correction/deletions made during

continuous revision process are collected from ERO on quarterly

basis?



11.

Whether local Birth & Death Registration Office visited on

quarterly basis during post revision period and probable dead

electors identified checking their death register?



27

Sl.

No.

Item

Response

12.

Whether field enquiry conducted on quarterly basis during post

revision period to defect dead and shifted electors and verify

information received from various sources in this regard as well as

in regard to defects of the electoral roll?



13. Whetherfieldenquiryreportsinrelationtosl.no.12submitted

in the format prescribed by the ERO? Also mention date(s) of

submission of reports.



14.

Whether notice for hearing into such enquiry reports served in

time?



Pre‐RevisionPeriod

15. Whetherdefectsrelatedtoparticularsofcoverpage,i.e.,pollingarea,

sectiondetails,pollingstationaddress,etc.detectedandrationalization

ofpollingareafeltnecessary?Ifso,whether

reportsubmittedtoEROafterinteractingwithlocalpeopleandfield

verification?



16.

Whether de-duplication, validation reports (related to Eroll Clean

Software), list of Non-EPIC Electors, etc., reports received from

ERO? Please mention date.



17. Whetherfieldenquiryconductedtoverifytheaforesaidreports?



18.

Whether enquiry reports related to Sl.No.17 submitted in the

format prescribed by ERO? Also mention date(s) of submission of

reports?



19. WhetherworkingcopyofphotoelectoralrollreceivedfromEROfor

fieldverificationofimages?Pleasementiondate.(ApplicableforACs

goingforpublicationofphotorollforthe1

time)



20. WhetherfieldverificationrelatedtoSl.No.19 completed?



21.

Whether report regarding image verification submitted? Please

mention date.



22.

What are the initiatives taken to inform public in general about

the revision programme?



28



RevisionPeriod

23.

What are the steps taken to guide people filing claims and

objections?



24.

Whether meeting of Gram Sansad/Ward/Booth or the like

organized in connection with revision of electoral roll attended by

the BLO?



25.

Whether Form 6, 7, 8, 8A received by the Designated Officers

during revision period handed over to the BLO by the ERO for

field enquiry? Please mention date and number of forms received.



26. Whetherfieldenquiryheldintosuch6,7,8,8Aandenquiry

reportpreparedintheformatprescribedbytheERO?



 

Sl.

No.

Item

Response

27.

Whether enquiry report noted in sl.no.26 submitted? Please

mention date.



EPICCampaignPeriod

28.

Whether houses of Non-EPIC electors visited to inform the

electors about date, time and venue of photo-taking programme?



29.

Whether Form 001/002/004 supplied to the elector during home

visit and whether assistance provided to fill up the form?



30.

Whether the BLO remained present at the photo-taking venue on

the day of photo taking to assist electors?



31.

Please mention the number of EPIC received from ERO for

distribution and number of EPICs delivered at elector’s address.



32.

Whether Signature/LTI of elector obtained as an

acknowledgement of receipt of the EPIC?



33.

Date(s) of verification of the register as mentioned in sl.no.5 by

the authorized representative of ERO.



29

ANNEXURE 1.8

CHAPTER II

ELECTIONCOMMISSIONOFINDIA

NIRVACHANSADAN,ASHOKAROAD,NEWDELHI‐110001

No.23/WEB/2008Dated:4

July,

2008



To,



 TheChiefElectoralOfficersof

 AllStatesandUnionTerritories



Sub: ListofDEOs,EROs,AEROsandBLOs–Reg.



Sir,

 It has been decided by the Commission that the name, designation with complete

postal address and the telephone numbers of the District Election Officers,

 Electoral

RegistrationOfficers,AssistantElectoralRegistrationOfficers,BoothLevelOfficersshouldbe

preparedandpostedinthewebsiteprominentlyforinformationofpublic.Amessageshould

alsobedisplayedthatforanyqueriesinconnectionwithinclusion,deletion,correctionsand

transpositions of entries in the electoral rolls,  a citizen can

contact the BLOs of their area,

AEROs/EROsoftheirconstituency.Thefollowinginformationshallbepostedinthewebsite

bytherespectiveCEOstohelppublictoknowtherelevantdetailsoftheofficerswhomthey

cancontactforanyqueriesrelatingtoregistrationofelectoralroll:‐

(a) AssemblyConstituenciesmaps

indigitalformat;

(b) List with name, designation, address and telephone numbers of EROs and

AEROs.

constituencyclearlydefiningtheareaforwhichtheyareresponsible.

(d) AsearchfacilityforknowingtheactualAssemblyConstituencyNo.

&PartNo.on

thebasisofaddress(tobe‘keyed’inbyany‘searcher’).

Pleaseacknowledgereceiptofthisletterandalsoreportcomplianceby20

August,

2008.

Yoursfaithfully,

Sd/‐

(AshishChakraborty)

UnderSecretary



30

ANNEXURE 1.9

CHAPTER II

ELECTON COMMISSION OF INDIA

Nirvachan Sadan, Ashoka Road, New Delhi 110 001

No.23/BLO/2009-ERS Dated: 3

March,

2010

To,

The Chief Secretaries of

All States and Union Territories

Sub: Appointment of Booth Level Officers (BLOs) – Payment of

remuneration – reg.

Sir/Madam,

Electoral Rolls are maintained by the Election Commission of India

(ECI) under the Representation of People Act, 1950 and Registration of

Electors Rules, 1960. Fidelity of electoral rolls is an essential pre-requisite for

a free and fair poll. The Commission decided in the year 2006 to appoint

Booth Level Officers (BLOs) as an instrument for collecting actual field

information with regard to electoral rolls corresponding to polling station(s)

assigned to them. Detailed instructions regarding appointment, duties and

responsibilities of BLOs were issued vide the Commission’s letter

No.23/BLO/2006-PS-II, dated 09.08.2006. So far, the experience has been

that BLOs have performed excellent work in the field, both in maintaining

fidelity of roll and in maximizing coverage of Electors Photo Identity Cards

(EPICs) and Photo Electoral Rolls (PERs). BLOs are normally employees of

the State Government. They perform the work of BLO in addition to their

normal duties. Work of the BLO involves door-to-door visits in the area of

polling station to which they have been assigned. They have to perform this

work outside office hours so that it does not affect their normal official duties.

During the period of summary revision of electoral roll and during campaigns

for EPICs and PERs maximization, BLOs have to spend a lot of time on this

work. The Commission, therefore, vide its letter No.23/BLO/2006-PLN-II,

dated 19.02.2007 recommended that an amount of Rs.750/- per annum may

be paid to BLOs as lumpsum remuneration per polling station. For BLOs in-

charge of two polling stations, an amount of Rs.1200/- per annum and for

three polling stations Rs.1500/- per annum was recommended. It was

clarified vide letter No. 23/BLO/2006/PLN-II, dated 04.06.2007, that expenses

incurred in this connection are shared on 50:50 basis between Central and

State Governments. The issue of payment of remuneration to BLOs was

discussed in CEOs’ Conference held in December, 2008. There was almost

unanimous view that the remuneration needs an upward revision. As a result

of this, the Commission issued instructions vide its letter No.23/BLO/2009-

ERS, dated 04.02.2009, that a lumpsum amount of Rs.1500/- per annum may

be paid to each BLO for attending to the work of area covered by one part of

electoral roll. The Commission had also clarified that States can have



31

individual variations, subject to basic minimum amount of Rs.1500/- per part

of electoral roll fixed by the Commission.

2. There has been significant progress in the coverage of EPICs and

PERs in the country. While many States have achieved 100% coverage, the

overall achievement of EPICs in the country is approximately 82% and of

PERs is approximately 80%. The Commission has decided that all efforts

must be made to achieve 100% coverage of EPICs and PERs in all States

during the current year. Accordingly, the Commission has issued instructions

for a campaign for making EPICs and improving PERs coverage. In this

context, the role of BLOs and special strategies for addressing the last mile

problems were discussed in CEOs’ Conference held in Jaisalmer in February,

2010. The Commission then constituted a working group of CEOs to

deliberate and make recommendations for achieving 100% PER and EPIC

coverage. The working group of CEOs met on 25.02.2010 in the

Commission’s office at New Delhi and made various recommendations for

achieving 100% PER and EPIC coverage.

3. There was unanimity among the CEOs present during the meeting that

the amount of remuneration of the BLOs fixed vide the Commission’s letter of

even no. dated 04.02.2009 on the above cited subject, needed to be

enhanced further taking into consideration the activities to be undertaken by

the BLOs throughout the year related to enrolment of voters, revision of

electoral rolls, achieving 100% PER and increasing the coverage of EPICs

issued.

4. In view of the above, the Commission has decided that the

remuneration of the BLOs may be fixed as follows:-

• Fixed component will be Rs.3,000/- per annum for those BLOs who

have only one part (polling station). Those BLOs who have more

than one part will get an additional honorarium of Rs.750/- per part

per annum over and above Rs.3,000/- per annum.

• Variable component shall be as follows:-

 Rs.4/- shall be paid to the BLOs for each PER entry of

photograph made, if PER percentage in the concerned part

is less than 90%.

 Rs.5/- shall be paid to the BLOs for each PER entry of

photograph made, if PER percentage in the concerned part

is 90% or above.

5. Necessary provisions in the Budget of the States/ UTs may kindly be

made for meeting the expenditure on the above rates of remuneration of the

BLOs.

6. The receipt of this letter may kindly be acknowledged.

Yours faithfully,

Sd/-

(Yashvir Singh)

Director

Tel.23052009/ Fax. 23052003

Copy to:-

Chief Electoral Officers of all States and Union Territories.

Sd/-

(Yashvir Singh)

Director



32

ANNEXURE 1.10

CHAPTER II

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-110001

NARENDRA N. BUTOLIA Ph.

23052016

UNDER SECRETARY Fax

23052050

No.23/BLO/2010/ERS Date: 3

November 2010

The Chief Electoral Officer of All

States and Union Territories.

Sub : Appointment of Booth Level Officers (BLOs) – regarding.

Sir/Madam,

In the meeting of Chief Electoral Officers held on 26th October, 2010,

the issue of deployment of BLOs, among other issues, was discussed in

detail. It was observed that despite the Commission’s clear instructions that

one BLO should be made responsible for only one part of Electoral Roll, a

number of BLOs still continue to have charge of two or more than two polling

booths. In this connection, the Commission directed that immediate efforts

should be made to draft more staff as BLO to ensure that one BLO remains

in-charge of only one part. The Commission has further directed that the

BLO should be a government employee who is enrolled as an elector in the

part of Electoral Roll, which is under his charge. A suggested list of categories

of government/semi government employees in addition to teachers who can

be appointed BLO is given below:-

1. Anganwadi workers,

2. Patwari/Amin/Lekhpal,

3. Panchayat Secretary,

4. Village Level Workers,

5. Electricity Bill Readers,

6. Postman,

7. Auxiliary Nurses & Mid-wives,

8. Health workers,

9. Mid-day meal workers,

10. Contract teachers,

11. Corporation Tax Collectors,

12. Clerical Staff in Urban area (UDC/LDC etc.)

CEOs should instruct all DEOs that they take utmost care while deploying

semi government employees as BLO. Credentials of these workers should be

verified thoroughly to ensure that they do not have any political allegiance.

Yours faithfully,

Sd/-

(NARENDRA N. BUTOLIA)



33

ANNEXURE 1.11

CHAPTER II

BY E-MAIL/SPEED POST

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-110001.

NARENDRA N. BUTOLIA Ph.- 23052016

UNDER SECRETARY Fax-23052050

No 23/BLO/2010-ERS Date: 13

January 2011

The Chief Electoral Officers of All

States & Union Territories,

Sub.- Appointment of Booth Level Officers-Clarification-regarding

Sir/Madam,

I am directed to say that the system of Booth Level Officers (BLOs) has

been devised as an effective instrument for collecting actual field information

with regard to electoral rolls corresponding to a polling station assigned to

them so as to ensure the fidelity of the electoral roll.

The Commission has been laying its emphasis that one BLO should

be made responsible only for one part of electoral roll. In view of constrains

such as the inadequacy of staff, the Commission vide its letter of even

number dated 03.11.2010 on the subject has suggested the list of categories

of government/semi government employees who can be appointed as BLO.

It has been brought to the notice of the Commission that there are

certain States/UTs where separate polling stations have been set up

exclusively for male and female electors of the same polling area covering the

households falling under it. Similarly, there are some cases where auxiliary

polling stations have been set up in addition to the existing polling station to

adjust the excess electors in the same polling area. Deputing two BLOs

separately for polling stations of separate male and female electors where

such practice is followed or for the existing polling station and the auxiliary

polling station in the same polling area may create confusion among the

electors and duplication of work by two BLOs.

The Commission has considered the above aspect and decided to relax

its instructions regarding appointment of one BLO for each single polling

station.

Accordingly the Commission has decided that where polling stations

are set up separately for males and females of a particular polling area, then

one BLO only be appointed for these two polling stations (i.e same polling

area). Similarly, only one BLO be appointed for a polling station and its

auxiliary polling station.

All the District Election Officers may be informed accordingly.

All the other instructions on deployment of Booth Level Officers

issued by the Commission from time to time will remain unchanged.



34

This disposes the request of the Chief Electoral Officer, Andhra

Pradesh with reference to his letter No. 566/Elecs.E/A2/2010-11, dated

02.12.2010.

Yours faithfully,

Sd/-

(NARENDRA N.BUTOLIA)



35

ANNEXURE 1.12

CHAPTER II

By e-mail/Speed Post

ELECTION COMMISSION OF INDIA

Nirvachan Sadan, Ashoka Road, New Delhi-110001

No.23/BLO/2010-ERS Dated: 9

June, 2011

To,

Chief Electoral Officers of

All States and Union Territories

Sub: Appointment of Booth Level Officers for a group of sections.

Sir/ Madam,

In a recent meeting of Chief Electoral Officers (CEOs), many

CEOs said that, BLOs find it difficult to cover the entire area of the

polling station in difficult geographical areas because of hills and rivers

in that area. They suggested that in such polling stations, BLOs may be

appointed for a group of sections in such a manner that they are able to

cover the entire area allotted to them in spite of difficult geographical

terrain. Such polling stations will therefore have more than one BLO.

The Commission has considered this matter and has decided that

in difficult geographical areas, BLOs may be appointed for a group of

sections. These BLOs should be appointed in such a manner that they

are able to cover the area allotted to them. No section of a polling

station should remain uncovered. There should be a clear demarcation

of jurisdiction among the BLOs to avoid any over-lapping /duplication.

No BLO should be given the work of more than one polling station. The

BLOs should be locally resident in the area under their jurisdiction.

Yours faithfully,

Sd/-

(Narendra N. Butolia)

Secretary



36

ANNEXURE1.13

CHAPTERII



By e-mail/Speed Post

ELECTION COMMISSION OF INDIA

Nirvachan Sadan, Ashoka Road, New Delhi-110001

No.23/BLO/2010-ERS Dated: 9

June, 2011

To,

Chief Electoral Officers of

All States and Union Territories

Sub: Booth Level Officers’ Register and Booth Level Officers’ Kit.

Sir/ Madam,

Booth Level Officers (BLOs) are responsible for maintaining error-free

electoral rolls in their polling stations. For this purpose, they are required to

do a door-to-door survey and keep electoral rolls updated. They are also

required to do a statistical analysis of the health of electoral rolls. This can

only be done if record keeping by BLOs is good. For this purpose, a Booth

Level Officers’ Register has been developed. The Commission has directed

that BLOs should be given a kit which should contain the BLOs’ Register

among other things.

Booth Level Officers’ Kit

The Commission has decided that every BLO should be provided a kit

consisting of the following:-

1. Bag on which logo of the ECI is printed. All items of the kit shall be

kept in this bag.

2. BLOs register.

3. BLOs identity card.

4. Writing pad with sufficient papers.

5. Blank register

6. Pen, pencil, eraser, ruler

7. Copy of BLOs Handbook

8. Sufficient nos. of blank Forms 6, 6A, 7, 8 , 8A.

The Commission has desired that BLO kit should be prepared and

distributed to the BLOs within 15 days so that it is available with each BLO will

before the next summary revision.



37

Booth Level Officers’ Register

This register has to be printed for each polling station separately. A brief

description of the register is given below:-

1. Instructions for filling the register and formulas and formats for

statistical analysis of the health of the roll shall be printed at the

beginning of the register.

2. After the instructions, in second part there is one page in which

summary of the statistics of the electoral roll of that polling station shall

be filled by the BLO.

3. Annexure-1 of the register is a working copy of the electoral roll which

has to be printed using computer software for each electoral roll part

separately. This working copy should also have photographs of

electors. In addition sufficient space should be given below each entry

for the BLO to make corrections where the entry is incorrect.

4. Annexure-2 has the following statements:-

a. Statement -1 - Information pertaining to new development of

area/ society/apartment/ colonies etc. This should have the

details of the housing units and approximate date of completion

of construction. This will be filled by the BLO.

b. Statement - 2 – List of eligible electors who are resident in the

areas covered by Statement-1. To be filled by the BLO.

c. Statement -3 – Statistical information of the population of the

part. To be filled by the BLO by doing a door-to-door survey.

d. Statement – 4 – List of sections comprised in the part.

5. In addition to this, templates of two receipts are also included in the

in the roll and the other receipt for photographs if incorrect photograph

is included in the roll.

6. Template of notice to be given for deletion of names is also included in

the register.

7. A set of 12 statements to be prepared by the BLO during door-to-door

survey is also included in the register. These statements shall be

prepared by the BLO as a part of door-to-door survey and shall be

submitted to the ERO through the supervisors.

A sample copy of the BLO register is enclosed with this letter. BLOs

within the next 15 days so that they can start filling it up well before the

next summary revision.

Yours faithfully,

Sd/-

(Narendra N. Butolia)

Secretary



38

ANNEXURE – 2

CHAPTER IV

THE REPRESENTATION OF THE PEOPLE ACT, 1951

11A. Disqualification arising out of conviction and corrupt practices.—

2[(1)] If any person, after the commencement of this Act,—

3* * * is convicted of an offence punishable under section 171E or section 171F of the

Indian Penal Code (45 of 1860), or under section 125 or section 135 or clause (a) of

sub-section (2) of section 136 of this Act, 4* * *

5* * * * * he shall, for a period of six years from the date of the conviction or from the

date on which the order takes effect, be is qualified for voting at any election.

6[(2) Any person disqualified by a decision of the President under sub-section (1) of

section 8A for any period shall be disqualified for the same period for voting at any

election.

(3) The decision of the President on a petition submitted by any person under sub-

section (2) of section 8A in respect of any disqualification for being chosen as, and for

being, a member of either House of Parliament or of the Legislative Assembly or

Legislative Council of a State shall, so far as may be, apply in respect of the

disqualification for voting at any election incurred by him under clause (b) of sub

section (1) of section 11A of this Act as it stood immediately before the

commencement of the Election Laws (Amendment) Act, 1975 (40 of 1975), as if such

decision were a decision in respect of the said disqualification for voting also.]



39

ANNEXURE 3.1

CHAPTER V

Sample title page of AC roll



Map of 60-Baghmara (ST) Assembly Constituency



ANNEXURE 3.2

CHAPTER V

Summary Sheet



Electoral Roll – 2009, Assembly Constituency 60 – Baghmara (ST) - Meghalaya

SUMMARY

No., Name and Reservation Status

Of Assembly Constituency 60 Baghmara (ST)

A) NUMBER OF ELECTORS

No. of electors



Roll Type Roll Identification

Men Women Total

Original

Mother Roll B

sic roll of

evision

………(year)

integrated with all

supplements prepared in

10169 9934 20103

Supplement 1 Special summary revision

………..(year)

 

Additions

List

Supplement 2 Continuous Updating,

……….. (year)

 

Supplement 1 Special summary revision

………. (year)

 

III

Deletions

List

Supplement 2 Continuous Up

ting,

 



Net Electors in the Roll after Summary Revision 2006 (I+II-

III)

10169 9934 20103



ANNEXURE 3.3

CHAPTER V

Sampletitlepageofpartoftheroll



ANNEXURE

3.4

CHAPTER V

Summary sheet



Electoral Roll – 2009, Assembly Constituency 60 - Baghmara (ST) – Meghalaya



SUMMARY OF ELECTORS



No., Name and Reservation Status 60 Baghmara (ST)

Of Assembly Constituency

Part No. 1



B) NUMBER OF ELECTORS

No. of electors



Roll Type Roll Identification

Men Women Total

Original

Mother Roll Basic roll of revision ………(year)

integrated with all supplements

prepared in accordance with the

extent of the newly delimited

constituency.

363 338

701

Supplement 1 Special summary revision …….



Supplement 2 Continuous Updating, ……….



Additions

List

Sub-Total



Supplement 1 Special summary revision ………



Supplement 2 Continuous Updating, ………..



III

Deletions

List

Sub-Total



Net Electors in the Roll after Summary Revision 2008 (I+II-III) 363 338

701

B) NUMBER OF MODIFICATIONS

Roll Type Roll Identification No. of

modifications

Supplement 1 Special summary revision ……



Supplement 2 Continuous Updating, ………



Sub-Total



ANNEXURE 3.5

CHAPTER V

Sample photo roll



ANNEXURE 3.6

CHAPTER V

Sample text roll





ANNEXURE 4

CHAPTER VI

FORM6

[Seerules13(1)and26]

Applicationforinclusionofnameinelectoralroll

To

 TheElectoralRegistrationOfficer

 ……………………Assembly/Parliamentary

Constituency.

Sir,

 Irequestthatmynamebeincludedintheelectoralrollfortheabove

Constituency.Particularsinsupportofmyclaimforinclusionintheelectoral

rollaregivenbelow:



Name Surname(ifany)I.Applicant’s

details





Ageason1

January………….# Years: Months: Sex(male/female/others):

Dateofbirth,ifknown: Day: Month: Year:

Village/Town:Placeof

birth:

District: State:

Name

Surname(ifany)*Father’s/

Mother’s/Name

Husband’s





SPACEFORPASTINGONE

RECENTPASSPORTSIZE

PHOTOGRAPH

(3.5CMX3.5CM)

SHOWINGFRONTALVIEWOF

FULLFACEWITHINTHISBOX







II. Particulars of place of present ordinary Residence (Full address)

House/Doornumber:

Street/Area/Locality/

Mohalla/Road:

Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/

Mandal/Thana:

District:

III.Detailsofmember(s)ofapplicant’sfamilyalreadyincludedinthecurrentelectoralrollofthe

Constituency:

Name

Relationship

withapplicant



Partnumberof

therollofthe

Constituency

Serialnumber

inthatPart



Elector’s

Photo

Identity

Card

Number

1.

2.



£

IncaseofUnionterritorieshavingnoLegislativeAssemblyandtheStateofJammu&Kashmir.

#Pleasegivetheyeari.e.2007,2008,etc.

*Strikeouttheinappropriatealternative







IV.Declaration

Iherebydeclarethattothebestofmyknowledgeandbelief:‐

(i) IamacitizenofIndia;

(ii) IamordinarilyresidentattheaddressgiveninparaIIabovesince………..(date,month,year)

(iii) Ihavenotappliedfortheinclusionofmynameintheelectoralrollforanyotherconstituency;

(iv) *Mynamehasnotalreadybeenincluded

intheelectoralrollforthisoranyotherassemblyconstituency;

*Mynamemayhavebeenincludedintheelectoralrollfor_________________Constituencyin

_______________________StateinwhichIwasordinarily

residentearlierattheaddressmentionedbelowandifso,Irequestthatthe

samemaybedeletedfromthatelectoralroll.

FullAddress(EarlierPlaceofordinaryresidence)

____________________________________________

________________________

Electors Photo Identity Card

number (if already

issued)____________________

Date of issue

_____________________

Place:

Date: Signature or thumb impression of the

applicant

Please give your mobile number /E-mail I.D (Optional)/……………………………………..

A) Note – Any person who makes a statement or declaration which is false and which

he either knows or believes to be false or does not believe to be true, is punishable under

Section 31 of the Representation of the People Act, 1950 (43 of 1950).

*Strikeouttheinappropriatealternative.

Details of action taken

(TobefilledbyElectoralRegistrationOfficeroftheconstituency)

TheapplicationofShri/Smt./Km………………………………………………………………………..forinclusionof

nameintheelectoralrollinForm6hasbeenaccepted*/rejected*.

Detailedreasonsfor*acceptance[underorinpursuanceofrule18*/20*/26(4)]

or*rejection

[underorinpursuanceofrule17/20*/26(4)

]:







Place:

Date

Signature of Electoral

Registration Officer

(Seal of the Electoral

Registration Officer)

 £Duringcontinuousupdatingafterfinalpublicationofelectoralroll.

 *Strikeouttheinappropriatealternative.



RemarksofFieldLevelOfficers(e.gBLO,DesignatedOfficer,SupervisoryOfficer)





[FORM6Contd…..]

[Thispageshouldbethickenoughsothatitdoesnotgetmutilated/damagedinpostaltransit]

Intimation of action taken

(Section‐IIofthepageistobefilledbyElectoralRegistrationOfficeroftheconstitue ncy andtobe

postedtotheapplicantontheaddressasgivenbytheapplicantinSection‐I)



‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FirstFold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

‐‐‐‐

Section‐I



PostageStamptobe

affixedbythe

ElectoralRegistration

Authorityatthetime

ofdispatch

TheapplicationinForm6of

**Shri/Shrimati/Kumari........

** (Full address)

House/Doornumber:

Street/Area/Locality/

Mohalla/Road:

Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/

Mandal/Thana:

District:

**Tobefilledinbytheapplicant.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐SecondFold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐







Section‐II



hasbeen—

(a)acceptedandthenameofShri/Shrimati/Kumari.................hasbeenregisteredatSerialNo.....in

PartNo....................ofACNo.……………………………………….

(b)rejectedforthereason........................……………………..………………………………………



Date.......................Elec toral RegistrationOfficer.

(Address).................

.........................

..........................



………………………………………………..Perforationfordetachment……………………………...



Receiptforapplication



ReceivedtheapplicationinForm6of**Shri/Shrimati/Kumari……………………………………..

**Address……………………………………………………………………………………

…………



Date…………… Signatureoftheofficerreceivingtheapplication 

onbehalfoftheElectoralRegistrationOfficer

(Address)………………………….

**Tobefilledinbytheapplicant.





GUIDELINES FOR FILLING UP THE APPLICATION FORM-6

General Instructions



Who can file Form-6

1. Firsttimeapplicantonattainingageof18yearsormoreonthefirstdayofJanuaryoftheyearwith

referencetowhichtheelectoralrollisbeingrevised.



2. Personshifting his / her place of ordinary residence outside the constituency in which he / she

is

alreadyregistered.



When Form-6 can be filed

1. The application can be filed after draft publication of electoral roll of the constituency. The

application is to be filed within the specific days provided for the purpose. Due publicity is given

abouttheaboveperiodwhentherevisionprogrammeisannounced.



2. Onlyone

copyoftheapplicationistobefiled.



3. Application for inclusion of name can be filed through out the year even when the revision

programmeisnotgoingon.Duringnon‐revisionperiod,applicationmustbefiledinduplicate.



Where to file Form-6

1. During revision period, the application can be filed

at the designated locations where the draft

electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration

OfficerandAssistantElectoralRegistrationOfficeroftheconstituency.



2. During otherperiod of the year when revision programme is not going on, the application can be

filedonly

withtheElectoralRegistrationOfficer.



How to Fill the Form-6

1. The application should be addressed to the Electoral Registration Officer of the constituency in

whichyouseekregistration.Thenameoftheconstituencyshouldbementionedintheblankspace.



2. Name(WithDocumentaryProof)

Thenameasitshouldappearinthe

electoralrolland ElectorsPhotoIdentityCard(EPIC)shouldbe

furnished.Thefullnameexceptthesurnameshouldbewritteninthefirstboxandsurnameshould

bewritteninthesecondbox.Incaseyoudonothaveasurname,justwritethegivenname.Caste

should not bementioned

 except wherethe caste name is used as partof theelector’s name or a

surname. Honorific appellations like Shri,  Smt. Kumari, Khan, Begum, Pandit etc. should not be

mentioned.

3. Age(WithDocumentaryProof)





The age of the applicant should be eighteen or more on 1

 January of the year with reference to

whichtheelectoralrollisbeingrevised.Theageshouldbeindicatedinyearsandmonths.

e.g.Apersonbornonorupto1/1/1991willbeeligibleforinclusionintheelectoralrollwhichisbeingrevised

with reference to 1/1/2009. Persons born

on 2/1/1991 or thereafter upto 1/1/1992 shall be eligible for

inclusionduringthenextrevisionwithreferenceto1/1/2010.



4. Sex

Writeyoursexinfullinthespaceprovidede.g.Male/Female.Eunuchshavetochoosefromoneof

theseoptions.



5. DateofBirth(WithDocumentaryProof)



Fillupthedateofbirthinfiguresinthespaceprovidedindd/mm/yyyy.

Proofofdateofbirthtobeattachedareasunder:

i) Birth certificate issued by a Municipal Authorities or district office of the

Registrar of Births & Deaths or Baptism certificate; or

ii) Birth certificate from the school (Govt. / Recognised) last attended by the

applicant or any other recognised educational institution; or

iii) If a person is class 10 or more pass, he should give a copy of the marksheet of

class 10 , if it contains date of birth as a proof of date of birth; or

iv) Marksheet of class 8 if it contains date of birth; or

v) Marksheet of class 5 if it contains date of birth; or

vi) A declaration in prescribed format given in Annexure-1 made by either of his

parents if the person is not educated till class 10 (In those cases where

parental declaration is given as proof of age, the applicant will have to be

present himself for verification before BLO/ERO/AERO); or

vii) A certificate of his age given by a sarpanch of the concerned Gram Panchayat

or by a member of the concerned Municipal Corporation / Municipal

Committee, the person is not educated till class 10 and both the parents are

not alive.

Note: Documentary proof of age will be required only in those cases, where

age of the applicant is between 18 and 21 years. In all other cases declaration

of his age by the applicant will be taken as proof of age.



6. PlaceofBirth

caseborninIndia,pleasementionnameofplacelikeVillage/Town,District,State.



7. Relation’sName:

In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of

marriedfemaleapplicant,nameofHusbandistobementioned.Strikeouttheinapplicable

options

inthecolumn.





8. PlaceofOrdinaryResidence

Fillupthefulland completepostaladdressincludingPINcodewhereyouareordinarilyresidingand

wanttogetregistered,inthespaceprovided.

Proofofordinaryresidencetobeattachedareasunder:

i) Bank/Kisan/PostOfficecurrentPassBook,or



ii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment

Order,or

iii) LatestWater/Telephone/Electricity/GasConnectionBillforthataddress,eitherinthename

oftheapplicantorthatofhis/herimmediaterelationlikeparentsetc.,

or

iv) Postaldepartment’spostsreceived/deliveredintheapplicant’snameatthegivenaddress.

NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to

ascertain that the homeless person actually sleeps at the place which is given as his address

 in

Form 6.If the BLO is able to verify that the homeless person actually sleeps at that place, no

documentary proof of place of residence shall be necessary.BLO must visit for more than one

nightforsuchverification..



9. DetailsofFamilyMembersAlreadyIncludedintheElectoral

Roll

Please fill up name and other particulars of immediate family members i.e. Father /

Mother / Brother / Sister / Spouse included in the current electoral roll of the

constituency. Name of any other relation like uncle, aunt, cousin brother / sisters etc. not

to be mentioned.



10. Declaration

Pleaseindicatedatefromwhichyouareresidinginthegivenaddress.Incasetheexactdateisnot

known,fill‐upmonthandyear.

Ifyourname isalreadyincludedintheelectoralrollof anyotherconstituency,pleasewritelegibly

thefullprevious

addresswithPINcode.

If you already have been issued with a Photo Identity Card by the Election

Commission, please mention the card number (printed on the front side) and date of issue

(printed on the back side) of the card in the space provided. Please attach a self-attested

photocopy of both sides of the card.

Miscellaneous



In many places the photograph of the elector is also printed  in the electoral roll. You have the option to

submit one recent coloured passport‐size photograph alongwith the form. The photograph will be used to

printyourimageintheelectoralrollandissueofidentitycard,ifrequired.

Please

alsogiveyourfullnameandaddressontheacknowledgementandintimationportions.

PleasegiveyourmobilenumberandE‐mailI.DintheForm,whichisoptional,asthesame,ifgiven,maybe

usedbytheElectoralRegistrationOfficerforfurthercommunicationwiththeapplicantwhenever

required.







ANNEXURE 4.2

CHAPTER VI

“FORM6A

(seerule8B)

Applicationforinclusionofnameinelectoralrollbyanoverseaselector



To

TheElectoralRegistrationOfficer,

……………………..Assembly/Parliamentary

Constituency.

………………………………………….

District:………………………………..

StateinIndia…………………………….

Sir,

IrequestthatmynamebeincludedintheelectoralrollfortheConstituency

in which my place of

 residence, as per the particulars  furnished below in 1(h),is

located.

PART‐A

1.Particulars in support of my claim for inclusion  in the electoral roll are

givenbelow:

  (a)Name‐………………

(

b)MiddleName...............

(c)Surname..................



Space for pasting

One recent passport

size photograph

(3.5 CM X 3.5 CM)

Showing frontal view of

full face within this box





(d)DateofBirth:‐‐‐Day‐‐‐Month‐‐‐Year

(e)Sex(Male/Female)..........



(f)PlaceofBirth–

i_.Village/Town................

ii.District............

iii. State....................

(g)Father's/Mother's/Husband'sdetails

i.Name‐.........................

ii.MiddleName……………..

iii.Surname...............



(h)PlaceofOrdinaryResidenceinIndia(FullAddressas

giveninthePassport)

i.House/Doornumber............

ii.Street/Area/Locality/Mohalla/Road……..,

iii. Town/Village..................

iv.PostOffice...................

v.PinCode.....................

  vi.Tahsil/Taluka/MandaI/Thana.........................

vii.District.................

.....................









(i)PassportDetails‐

i.PassportNumber..................................

ii.PlaceofIssueofcurrentIndian

Passport...

...............................

iii. DateofIssueofcurrentIndian

passport...........

...................... ...

iv.DateofexpiryofcurrentIndian

passport……………………………………………………

(Copies of the relevant pages of the passport containing the particulars

mentionedatitems(a)to(i)abovetobeenclosed–attestedbyIndianMission

ifsentbypostandproducedwiththeoriginalpassportifpresentedinperson

beforetheregistrationofficer).

(j)DetailsofVisaoftheCountryofcurrentresidence–

i.VisaNumber……………………............

ii.TypeofVisa(SingleEntry/Multiple

Entry/Tourist/WorkVisaetc.)./………………………...

iii.Dateofissueof

Visa.............................................

iv.Placeofissueof

Visa............................................

v.Dateofexpiryof

Visa..............................................

vi.NameoftheIssuing

Authority……………………..









(Copies of the relevant pages of the passport containing the current valid visa

endorsementmentionedabovetobeenclosed–attestedbyIndianMissionifsent

bypostandproducedwith the originalpassportifpresentedinpersonbefore the

registrationofficer).



2.DescriptionofAbsencefromPlaceofOrdinaryResidenceinIndia‐

(a)Reasonofbeingabsentfromtheplaceofordinaryresidence

inIndia‐(i)employment/(ii)education/(iii)other(GiveDescription)

……………………………………

(b)Datefromwhichabsentingfromordinaryresidencein

India.

(DD/MM/YYYY)



3.FullresidentialaddressinthecountryoutsideIndiawherecurrently

residing.....……………...................................................

......................

4.FullOfficialaddressinthecountryoutsideIndiacurrentlyresiding(addressof

the

placeofemploymentortheeducationinstitutionwherestudying).........

...........……………..…………………………………………………….

…………………………………

5.Declaration‐Iherebydeclarethattothebestofknowledgeandbelief–

a.allinformation

giveninthisapplicationistrue.

b.IamacitizenofIndiabybirth/domicile/naturalisation.

c.Ihavenotacquiredcitizenshipofanyothercountry.







d.ButforbeingabsentfromtheplaceofmyordinaryresidenceinIndiaowingto

the reason given in 2(a) above, I would have been ordinarily resident at the

address given in my Indian Passport, which has been reprod uced at 1(h)

above.

e. I undertake to immediately inform the Electoral Registration Officer

through the Indian Mission in the Country of my current residence if I

renounce my Indian Citizenship or if I acquire the citizenship of any

other country.

f. I undertake to immediately inform the Electoral Registration Officer through

theIndianMissioninthecountryofmycurrentresidenceofanychangeinmy

residential address  in the country of my residence for the records of the

Electoral Re gistration Officer. I un derstand that any notice sent to me at

 the

address,whichismyresidentialaddressinthecountryofmycurrentresidence

according to the records of the Electoral Registration Officer, shall be

considered as due service of notice to me under the Representation of the

People Act, 1950 and the rules made thereunder, and that it is

my

responsibility to keep the Electoral Registration Officer informed of my latest

residentialaddressinthecountryofmycurrentresidence.

g. IfIreturntoIndiaandbecomeordinarilyresidentin India,Ishallimmediately

inform the Electoral Registration Officer of the concerned

Assembly/ParliamentaryConstituency.

h. I have not applied

 for inclusion of my name in the electoral roll of any other

constituency.

i. Mynamehasnotalreadybeenincludedinthisoranyotherconstituency.

Or

My name may have been included in the electoral roll of ……………………….

Constituency in…………………. State in which I was ordinarily resident earlier at

the address mentioned below and, if so, I request that the same may be

deletedfromthatelectoralroll,ortransposed,asmaybeappropriate.







Fulladdress(earlierplaceofordinaryresidence)

…………………………………………………

………………………………………………….

ElectorPhotoIdentityCard(ifissued)

Number……………………dateofissue………………….



j. I have not been issued an EPIC in India/ have been issued  an EPIC which is

enclosedwiththisapplicationforcancellation.



Signature……………..

Place..........................

Date……………….

PART–B

(ForuseintheofficeofElectoralRegistrationOfficer)

Applicationreceivedon………………………..(

DD/MM/YYYY)

TheapplicationinForm6AofShri/Shrimati/Kumari…………………….…….........hasbeen:‐

(a) Accepted and the name has been registered in the electoral roll of

…………………..(constituency)atS.No…..PartNo….

(b)Rejectedforthereason……………………………………………………………



Date………….[ElectoralRegistrationOfficer].

......……………………………….perforation……………………………………







PART‐C

AcknowledgementforApplication

(Whenpresentedinpersontotheregistrationofficer)



ReceivedtheapplicationinForm6AofShri/Shrimati/Kumari_______________

_______________________________Address_________________________________________________________



Date____________

SignatureoftheVerifyingOfficer_______________________



Address____________________”.









GUIDELINES FOR FILLING UP THE APPLICATION

FORM-6A



General Instructions: Who can file Form-6A

1. Every Indian citizen staying in a foreign country, who

has not acquired citizenship of a foreign country, and has completed 18

years as on 1

January of the year, can make an application in Form 6A

for being registered in the roll for the constituency pertaining to the locality

in which his place of residence in India as mentioned in the passport is

located. The application in Form 6A can be presented to the registration

officer concerned.

2. The applicant should have completed eighteen years of age as on 1st

January of the year. For example, if the application is for inclusion of name in the

electoral roll with reference to 01-01-2011 as the qualifying date, the applicant

should have completed 18 years as on 01-01-2011.

Where to submit the application in Form-6A

3. The application should be submitted directly to the

Electoral Registration Officer (ERO) of the constituency within which the

place of ordinary residence of the applicant as given in the valid passport

falls. The Application in Form 6A can be presented in person to the ERO

or sent by post addressed to the ERO concerned.

[ The particulars and postal address of the EROs of all

the constituencies of India can be seen on the website of Election

Commission of India (http://eci.nic.in) ]

Documentstobeattached

4. Paste one recent passport size coloured photograph with a light background (preferably

white)showingthefullfaceoftheapplicant.







5. Fill in all the columns in Form-6A. Write your name and

other particulars as given in the valid Indian Passport

6. If application is sent by post, it should be accompanied

by photo-copy of the relevant pages of the passport containing the

photograph and all other particulars of the applicant and the page

containing the valid visa endorsement. These photo-copies should be got

duly attested by the competent official in the Indian Mission.

Applications without the attested photo-copies of these documents will be

liable to be summarily rejected.

7. If the application is submitted in person before the ERO,

the application should be accompanied by a photo-copy of the relevant

pages of the passport as mentioned above. The original passport should

also be produced alongwith the application for verification by the

registration officer. The passport will be returned immediately after

verification.

Voting

9. It may be noted that after your enrolment, you will be able to cast vote in

election in the constituency, if you are physically present in the polling station along

with your original passport on the day of poll.









ANNEXURE

4.3

CHAPTER VI

FORM7

[Seerule13(2)and26)

Applicationforobjectinginclusionorseekingdeletionofnameinelectoralroll

TheElectoralRegistrationOfficer,

……………………………Assembly

ParliamentaryConstituency.

Sir,

@

Iobjecttotheproposedinclusionofthenameoftheundermentionedpersonintheelectoralroll

fortheaboveConstituency.Particularsinsupportofmyobjectionaregivenbelow:

Or

I submit that the entry relating to *myself/ *the person named below is required to be

deleted for the reasons stated hereunder:

Name Surname (if any)

Details of person

inclusion of whose

name is objected to:

Details of person

whose entry is to be

deleted:

Part number of electoral

roll in which his/her

name is included:

His/her serial

number in that

part:

Elector’s Photo

Identity Card number

(if issued):

Name Surname (if any) Details of objector

II.

Sex (Male/Female) Part number of electoral roll in which

objector’s name is included:

His/her serial number

in that part:

Name

Surname(ifany)*Father’s/

Mother’s/Name

Husband’s



III.

Particularsofplaceofordinaryresidenceof

objector/

personseekingdeletion.(Fulladdress)

House/Doornumber:

Street/Area/Locality/Mohalla/Road:







Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/Mandal/Thana:

District:

IV.Reason(s)for*objection/*deletion:



£IncaseofUnionterritorieshavingnoLegislativeAssemblyandtheStateofJammuand

Kashmir.

@ First alternative will be relevant during preparation/revision of electoral

roll. Second alternative will be relevant during continuous updating after

final publication of electoral roll. Strike out the inappropriate alternative.

*Strikeouttheinappropriatealternative.

#Part‐IInottobefilledwhereapplicantseeksdeletionofentryrelatingtohimself.











V. Declaration

Iherebydeclarethatthefactsandparticularsmentionedabovearetruetothebestofmyknowledge 

andbelief.



Place:Date:Signatureorthumbimpressionoftheapplicant

Pleasegiveyourmobilenumber/E‐mailI.D(Optional)/……………………………………..

Note- Any person who makes a statement or declaration which is false and which he

either knows or believes to be false or does not believe to be true, is punishable under

section 31 of the Representation of People Act, 1950 (43 of 1950).

*Strikeouttheinappropriatealternative.

Detailsofactiontaken

(TobefilledbyElectoralRegistrationOfficeroftheconstituency)

TheapplicationofShri/Smt./Km.…………………………………………………………….*objectingtoinclusion/

*seekingdeletionofnameofShri/Smt./Km…………………………………………….intheelectoralrollin

Form7hasbeenacepted*/rejected*.



Detailedreasonsfor*acceptance[underorinpursuanceofrule18*/20*/26(4)

]or*rejection

[underorinpursuanceofrule17*/20*/26(4)

].



Place: Signature of (Seal of the Electoral

Date:    ElectoralRegistrationOfficer RegistrationOfficer)

*Strikeouttheinappropriatealternative.

£Duringcontinuousupdatingafterfinalpublicationofelectoralroll.



RemarksofFieldLevelOfficers(e.gBLO,DesignatedOfficer,SupervisoryOfficer)





[FORM7Contd…]

[[Thispageshouldbethickenoughsothatitdoesnotgetmutilated/damagedinpostaltransit]

Intimation of action taken

(Section‐IIofthepageistobefilledbyElectoralRegistrationOfficeroftheconstitue ncy andtobe

postedtotheapplicantontheaddressasgivenbytheapplicantinSection‐I)



‐‐‐‐

Section‐I

PostageStamptobe

affixedbythe

ElectoralRegistration

Authorityatthetime

ofdispatch

TheapplicationinForm7of

**Shri/Shrimati/Kumari........

** (Full address)

House/Doornumber:

Street/Area/Locality/

Mohalla/Road:

Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/

Mandal/Thana:

District:

**Tobefilledinbytheapplicant.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐SecondFold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐







Section‐II

hasbeen—

(a)acceptedandthenameofShri/Shrimati/Kumari.................hasbeendeletedfrom……………….

PartNo....................ofACNo……………………………….

(b)rejectedforthereason........................……………………..………………………………………



(Address).................

.........................

..........................



………………………………………………..Perforationfordetachment……………………………...



Receiptforapplication



ReceivedtheapplicationinForm7of**Shri/Shrimati/Kumari……………………………………..

**Address……………………………………………………………………………………

…………



Date…………… Signatureoftheofficerreceivingthe

applicationonbehalfoftheElectoral

RegistrationOfficer

(Address)………………………….

**Tobefilledinbytheapplicant.







GUIDELINES FOR FILLING UP THE APPLICATION FORM-7



General Instructions



WhocanfileForm7



1. Canbefiledonlybyapersonwhosenameisalreadyincludedinthatrollinordertoobjectinclusion

of a name proposed to be included in that part of the electoral rollor forseeking deletion of a

name

alreadyincludedinthatpartoftheelectoralroll.



WhenForm7canbefiled



1. Theapplicationcanbefiledafterdraftpublicationofelectoralrolloftheconstituencytoobjectto

theproposedinclusionofanentryinthedraftroll.Theapplicationistobefiledwithin

thespecific

days provided for the purpose. Due publicity is given about the above period when the revision

programmeisannounced.



2. Onlyonecopyoftheapplicationistobefiled.



3. TheApplication seeking deletion of an entry from thefinal electoral roll can befiled through

out

theyearevenwhentherevisionprogrammeisnotgoingon.Duringnon‐revisionperiod,application

mustbefiledinduplicate.



WheretofileForm7

1. During revision period, the application can be filed at the designated locations where the draft

electoral roll is displayed (mostly polling station

locations) as well as the Electoral Registration

OfficerandAssistantElectoralRegistrationOfficeroftheconstituency.



2. During otherperiod of the year when revision programme is not going on, the application can be

filedonlywiththeElectoralRegistrationOfficer.



HowtoFillupForm7



1. The

application should be addressed to the Electoral Registration Officer of the constituency in

whichanotherelectorregisteredinthatrollobjectstheproposedinclusionofanentryinthedraft

electoralroll.Thenameoftheconstituencyshouldbementionedintheblankspace.









2. Detailsofpersoninclusionofwhosenameisobjectedto/Detailsofpersonwhoseentryistobe

deleted:



Outofthetwoalternativeoptions,thefirstalternativeisrelevantafterdraftpublicationofelectoral

rollduring revision ofelectoralroll.In other wordsto show the

objectedentryinthe draft rollin

thelist of deletions at the timeof final publication of the roll.The second alternative is relevant

duringcontinuousupdationafterfinalpublicationofelectoralroll.Inotherwordsfordeletionofan

entry already included in the final electoral roll.(Please

strike out the inappropriate alternative

whilefillinguptheForm)

Besidesthenameof the personwhoseentryisobjectedforinclusionorsought to bedeleted,the

otherdetailsoftheelectoralrollPartNo.,SerialNo.oftheentryinthatPartofelectoral rolland

IdentityCard

Noissuedtothatpersonarealsorequiredtobefilledup.Thesedetailsareavailable

intherelevantpartofelectoralroll.ThePartNo.oftheelectoralrollisprintedontherighthand

topcorneroftheelectoralroll.Everyentryisgivenaserialnumber.Please

checktheelectoralroll

and write the serial number at which the name of the person whose entry is objected for

inclusion/sought to be deleted is listed.In case the person has already been issued an Identity

Card that No. is also printed against that entry.Please write that card

no. in full in the space

provided.



SeparateApplicationisrequiredtobefiledforobjectinginclusion/seekingdeletionofeachentry.

Pleasealsogiveyourfullnameandaddressontheacknowledgementandintimationportions.

Please give your mobile number and E‐mail I.Din the Form , which is

optional , as the same, if

given, may be used by the Electoral Registration Officer for further communication with the

applicantwheneverrequired.





3. Detailsofobjector



An“Objector” can file Application in Form 7  only in respectof persons included in the part  of the

electoralrollin

whichhe/sheisregistered.InPartIIoftheApplication,theobjectorhastofillupin

the space provided his/her name including surname, relation’s name (Father/Mother/Husband),

sex,partno.of electoral roll andserialnumberatwhichhis/hernameisregisteredin that part of

theelectoralroll.



TheObjector

mustfilluphisfulladdressinthespaceprovidedinPartIIIoftheApplication.









4. Reason(s)forobjection/deletion.



InPartIVoftheApplication,theapplicant ‘objector’mustspecifythereason(s)astowhyaccording

tohim/herthepersonwhosenameisobjectedisnotqualifiedforinclusioninthatpartofelectoral

rollviz.Duetodeath,duetoshifting,not

ordinarilyresidingattheregisteredaddressetc..Theonus

ofprooftosubstantiatethereasongivenforremovalofthenamelieswiththeObjector.



5. Declaration



In Part V  of the Application the applicant must give adeclaration that the facts and particulars

mentionedin the applicationare true

to thebest of his/herknowledgeand belief. Pleaseindicate

datefromwhichyouareresidinginthegivenaddress.Givingafalsedeclarationispunishableunder

section31oftheRepresentationofthePeopleAct,1950.









ANNEXURE 4

CHAPTER VI

FORM 8

[Seerule13(1)and26]

Applicationforcorrectiontoparticularsenteredinelectoralroll



TheElectoralRegistrationOfficer,

……………………………Assembly

ParliamentaryConstituency.



Sir,



IrequestthatentryrelatingtomyselfappearingintheelectoralrolltheaboveConstituencyisnot

correctanditshouldbecorrected.Correctparti cularsinsupportofmyrequestaregivenbelow:

Name Surname (if any) I. Applicant’s

details

Part number of electoral roll: Serial number in that part:

Ageason1

January………….# Years: Months: Sex

(male/female/others):

Dateofbirth,ifknown: Day: Month: Year:

Name

Surname(ifany)*Father’s/

Mother’s/Name

Husband’s



II. Particulars of place of present ordinary Residence (Full address)

House/ Door number:

Street/Area/Locality/Mohalla/Road:



SPACEFORPASTINGONE

RECENTPASSPORTSIZE

PHOTOGRAPH

(3.5CMX3.5CM)

SHOWINGFRONTALVIEW

OFFULLFACEWITHINTHIS

BOX







Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/Mandal/Thana:

District:

III.DetailsofElector’sPhotoIdentityCard(ifissued,inthisorsomeotherconstituency)

Elector’s Photo Identity Card number:

NameoftheConstituency:

IV.Detailsofentriestobecorrected:

*My name / *Age/ *Father’s/Mother’s/Husband’s name/ *Sex/ *Address/ *Elector’s Photo

Identity Card Number may be corrected in terms of information provided in this Form above.



Place:

Date:Signatureorthumbimpressionoftheelector

Pleasegiveyourmobilenumber/E‐mailI.D(Optional)/……………………………………..

Note‐Anypersonwhomakesastatementordeclarationwhichisfalseandwhichheeither

knowsorbelievestobefalseordoesnotbelievetobetrue,ispunishableundersection31ofthe

RepresentationofPeopleAct,1950(43of1950).

£

IncaseofUnionterritorieshavingnoLegislativeAssemblyandtheStateofJammu&Kashmir.

#Pleasegivetheyeari.e.2007,2008,etc.

*Strikeouttheinappropriatealternative











Detailsofactiontaken

(TobefilledbyElectoralRegistrationOfficeroftheconstituency)



TheapplicationofShri/Smt./Km.…………………………………………………………….forcorrectionofentryin

theelectoralrollinForm8hasbeenacepted*/rejected*.



Detailedreasonsfor*acceptance[underorinpursuanceofrule18*/20*/26(4)

]or*rejection

[underorinpursuanceofrule17*/20*/26(4)

].



Place: Signature of (Seal of the Electoral

Date:    ElectoralRegistrationOfficer RegistrationOfficer)



*Strikeouttheinappropriatealternative.

£Duringcontinuousupdatingafterfinalpublicationofelectoralroll.



Remarks of Field Level Officers (e.g BLO, Designated Officer, Supervisory Officer)









[FORM8Contd…..]

[[Thispageshouldbethickenoughsothat it doesnotgetmutilated/damagedinpostaltransit]]



Intimation of action taken

(Section‐IIofthepageistobefilledbyElectoralRegistrationOfficeroftheconstitue ncy andto

bepostedtotheapplicantontheaddressasgivenbytheapplicantinSection‐I)



‐‐‐‐

Section‐I

PostageStamptobe

affixedbythe

ElectoralRegistration

Authorityatthetime

ofdispatch

TheapplicationinForm8of

**Shri/Shrimati/Kumari........

** (Full address)

House/Doornumber:

Street/Area/Locality/

Mohalla/Road:

Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/

Mandal/Thana:

District:

**Tobefilledinbytheapplicant.





Section‐II



hasbeen—

(a)(a)acceptedandtheentryatSr.No..............................ofPart

No...................................................

ofACNo…………………..hasbeenmodifiedaccordingly.

(b)rejectedforthereason........................……………………..………………………………………



(Address).................

.........................

..........................

………………………………………………..Perforationfordetachment……………………………...



Receiptforapplication



ReceivedtheapplicationinForm8of**Shri/Shrimati/Kumari……………………………………..

**Address……………………………………………………………………………………

…………



Date…………… Signatureoftheofficerreceivingthe

applicationonbehalfoftheElectoral

RegistrationOfficer

(Address)………………………….

**Tobefilledinbytheapplicant.





GUIDELINES FOR FILLING UP THE APPLICATION FORM-8

General Instructions



WhocanfileForm8



1. Canbefiledonlybyapersonwhosenameisalreadyincludedintheelectoralrollseekingcorrection

to his/her particulars already printed in the electoral roll.One person cannot file application in

Form8forcorrectionintheparticularsofanyother

person.



WhenForm8canbefiled



1. Form‐8 can be filed for correction to particulars of a person entered in the electoral roll.The

applicationcanbefiledafterdraftpublicationofelectoralrolloftheconstituency.Theapplication

is to be filed within the specific days

provided for the purpose. Due publicity is given about the

aboveperiodwhentherevisionprogrammeisannounced.



2. Onlyonecopyoftheapplicationistobefiled.



3. The Application can also be filed for correction of particulars relating to oneself in the finally

published electoral roll when 

therevision programme is not going on.During non‐revision period,

applicationmustbefiledinduplicate.

WheretofileForm8

1. During revision period, the application can be filed at the designated locations where the draft

electoral roll is displayed (mostly polling station locations) as well as the Electoral

 Registration

OfficerandAssistantElectoralRegistrationOfficeroftheconstituency.



2. During otherperiod of the year when revision programme is not going on, the application can be

filedonlywiththeElectoralRegistrationOfficer.



HowtoFillupForm8



1. The application should be addressed to the

 Electoral Registration Officer of the constituency in

which the name of the applicant is already included.The name of the constituency should be

mentionedintheblankspace.



2. InPartIoftheApplication,pleasewriteyourname, asitshouldappearintheelectoralroll.Incase

the

initialstoyournameprintedintheelectoralrollareinabbreviatedformandyouwantthemto

beprintedinexpandedformyoucanwriteyourfullnameinexpandedform.Thefullnameexcept

thesurnameshouldbewritteninthefirstboxandsurnameshouldbewritten

inthesecondbox.In

caseyoudonothaveasurname,justwritethegivenname.Casteshouldnotbementionedexcept

wherethecastenameisusedaspartoftheelector’snameorasurname.Honorificappellationslike

Shri,Smt.Kumari,Khan,Begum,Panditetc.shouldnotbe

mentioned.







3. Pleasefillup the Part Number and serial number in thatpart of electoralroll where your name is

listed.Thisismandatory.



4. Age

Similarly, you should indicate your Age in years and months as on 1

 January of the year with

referencetowhichtheelectoralrollisprinted.Thisqualifyingdateisprintedatthebottomofeach

pageofelectoralroll.

5. Sex

Writeyoursexinfullinthespaceprovidede.g.Male/Female.Eunuchshavetochoosefromoneof

these

options.

6. DateofBirth(WithDocumentaryProof)

Fillupthedateofbirthinfiguresinthespaceprovidedindd/mm/yyyy.

Proofsofdateofbirthtobeattachedareasunder:

i) Birth certificate issued by aMunicipalAuthorities or district office of the Registrarof Births &

DeathsorBaptismcertificate;or

ii) Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any

otherrecognisededucationalinstitution;or

iii) Ifa person is class 10 or more pass, he should give a copyof the marksheet of class 10 , if it

contains

dateofbirthasaproofofdateofbirth;or

iv) Marksheetofclass8ifitcontainsdateofbirth;or

v) Marksheetofclass5ifitcontainsdateofbirth;or

vi) A declaration in prescribed format given in Annexure‐1 made by either of his

parents if the

personisnoteducatedtillclass10(Inthosecaseswhereparentaldeclarationisgivenasproof

ofage,theapplicantwillhavetobepresenthimselfforverificationbeforeBLO/ERO/AERO);or

vii) AcertificateofhisagegivenbyasarpanchoftheconcernedGramPanchayator

byamember

oftheconcernedMunicipalCorporation/MunicipalCommittee,thepersonisnoteducatedtill

class10andboththeparentsarenotalive.



Note:Documentaryproofofagewillberequiredonlyinthosecases,whereageoftheapplicant

isbetween18and21years.In

allothercasesdeclarationofhisagebytheapplicantwillbetaken

asproofofage.

7. Relation’sName:

In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of

marriedfemaleapplicant,nameofHusbandistobementioned.Strikeout

theinapplicableoptions

inthecolumn.



8. PlaceofOrdinaryResidence

In Part II of the Application Form please fill up the full and complete postal address including PIN

codewhereyouareordinarilyresidingandwanttogetregistered,inthespaceprovided.









Proofofordinaryresidencetobeattachedareasunder:

i) Bank/Kisan/PostOfficecurrentPassBook,or

ii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment

Order,or

iii) LatestWater/Telephone/Electricity/GasConnectionBillfor

thataddress,eitherinthename

oftheapplicantorthatofhis/herimmediaterelationlikeparentsetc.,or

iv) Postaldepartment’spostsreceived/deliveredintheapplicant’snameatthegivenaddress.

NOTE: In case of homeless persons, the BLO will visit the address given in

Form 6 at night to

ascertain that the homeless person actually sleeps at the place which is given as his address in

Form 6.If the BLO is able to verify that the homeless person actually sleeps at that place, no

documentary proof of place of residence shall be necessary.BLO must

 visit for more than one

nightforsuchverification.



9. DetailsofElectors’PhotoIdentityCard.

If you already have been issued with a Photo Identity Card by the Election

Commission, please mention the card number (printed on the front side) and date

of issue (printed on the back side) of the card in the space provided in Part III of

the Application Form. Please attach a self-attested photocopy of both sides of the

card.

10. Details of entries to be corrected.

In Part IV of the Application you should indicate the details of entries to be

corrected. Therefore, this is a very important part of the Application. You have

indicated the correct details about your name, age, date of birth, relations name,

sex, address and photo identity card in the space provided in Parts I to III of the

Application. In this Part you have to clearly put a tick mark on the details that

need to be corrected on the basis of information now furnished by you. Please

score out the alternatives that are not to be corrected.

In most part of the country now the electoral roll is printed with the

photograph of electors. In case the application is for correcting a

wrong photograph, then the applicant may write “My Photograph” in

Part IV of the application and if possible, attach a recent passport

size coloured photograph with the application.

Please also give your full name and address on the acknowledgement and

intimation portions.

Please give your mobile number and E‐mail I.Din the Form , which is optional , as the same, if

given, may be used by the Electoral Registration Officer for further communication with the

applicantwheneverrequired.









ANNEXURE 4

CHAPTER VI

FORM 8A

[Seerule13(4)and26)

Applicationfortranspositionofentryinelectoralroll

TheElectoralRegistrationOfficer,

……………………………Assembly

ParliamentaryConstituency.



Sir,

I request that entry in the electoral roll for the abovementioned Constituency relating to

*Myself / *person named below should be transposed to the relevant part of the roll in this

constituency. Particulars of the entry to transposed are given below:

Name Surname (if any)

I. Details of person

whose entry is to be

transposed:

Part number f electoral roll

in which his/her name is

included:

His/her serial

number in that

part:

Elector’s Photo

Identity Card

number (if issued):

Name

Surname(ifany)*Father’s/

Mother’s/Name

Husband’s



II. Particulars of present place of ordinary Residence (Full address)

House/Doornumber:

Street/Area/Locality/Mohalla/Road:

Town/Village:



SPACEFORPASTINGONE

RECENTPASSPORTSIZE

PHOTOGRAPH

(3.5CMX3.5CM)

SHOWINGFRONTAL

VIEWOFFULLFACE

WITHINTHISBOX







PostOffice: PinCode: 

Tehsil/Taluka/Mandal/Thana:

District:

III.Periodofcontinuousresidenceattheaboveaddress

onthedateofapplication

Years: Months:

IV.Partnumbertowhichtheentryhastobetransposed(ifknown)

Name Surname (if any)

V. Details of

applicant:

Part number of electoral

roll in which his/her name

is included:

His/her

serial

number in

that part:

Elector’s Photo Identity Card

number (if issued):

Note‐Anypersonwhomakesastatementordeclarationwhichisfalseandwhichheeither

knowsorbelievestobefalseordoesnotbelievetobetrue,ispunishableundersection31ofthe

RepresentationofPeopleAct,1950(43of1950).

£

IncaseofUnionterritorieshavingnoLegislativeAssemblyandtheStateofJammu&Kashmir.

*Strikeouttheinappropriatealternative.

@PartVnottobefilledwhereapplicantseekstranspositionofentryrelatingtohimself.











VI. Declaration

Iherebydeclarethatthefactsandparticularsmentionedabovearetruetothebestofmyknowledge

andbelief.



Place:Date:Signatureorthumbimpressionoftheapplicant

Pleasegiveyourmobilenumber/E‐mailI.D(Optional)/……………………………………..



Detailsofactiontaken

(TobefilledbyElectoralRegistrationOfficeroftheconstituency)

The application of Shri/Smt./Km. ……………………………………………………………. for

transposition of entry relating to himself/ herself/ Shri/ Smt. / Km.

……………………………………………………………. in the electoral roll in Form 8A has been

acepted*/rejected*.



Detailedreasonsfor*acceptanceor*rejection[underorinpursuanceofrule26(4)*].



Place: Signature of (Seal of the Electoral

 Date:    ElectoralRegistrationOfficerRegistrationOfficer)



*Strikeouttheinappropriatealternative.



Remarksofthefieldlevelofficers(e.g.BLO,DesignatedOffice,SupervisoryOfficers)





[FORM8AContd…..]

[[Thispageshouldbethickenoughsothat it doesnotgetmutilated/damagedinpostaltransit]]



Intimation of action taken

(Section‐IIofthepageistobefilledbyElectoralRegistrationOfficeroftheconstitue ncy andtobe

postedtotheapplicantontheaddressasgivenbytheapplicantinSection‐I)



Section‐I

PostageStamptobe

affixedbythe

ElectoralRegistration

Authorityatthetime

ofdispatch

TheapplicationinForm8Aof

**..Shri/Shrimati/Kumari......

** (Full address)

House/Doornumber:

Street/Area/Locality/

Mohalla/Road:

Town/Village:

PostOffice: PinCode: 

Tehsil/Taluka/

Mandal/Thana:

District:

**Tobefilledinbytheapplicant.







Section‐II

hasbeen—

a)acceptedandthenameofShri/Shrimati/Kumari.............................................................................

hasbeendeletedfromPartNo……………………….andregisteredatSl.No.‐‐‐‐‐inPartNo.‐‐‐‐‐‐‐ofAC

No...................................

(b)rejectedforthereason........................…………………….………



(Address).................

.........................

..........................

………………………………………………..Perforationfordetachment……………………………...



Receiptforapplication



ReceivedtheapplicationinForm8Aof**Shri/Shrimati/Kumari……………………………………..

**Address……………………………………………………………………………………

…………



Date…………… Signatureoftheofficerreceivingthe

applicationonbehalfoftheElectoral

RegistrationOfficer

(Address)………………………….

**Tobefilledinbytheapplicant.





GUIDELINES FOR FILLING UP THE APPLICATION FORM-8A

General Instructions

Who can file Form-8A

1. ApersonwhosenameisalreadyincludedinthecurrentelectoralrollcanfiletheApplicationfor

transpositionofanentryinadifferentplaceofthesameconstituency.



WhenForm8Acanbefiled



1. The application can be filed after draft publication of electoral roll

of the constituency .for

transpositionofentryrelatingtooneownselforsomeoneelsewithinthesameconstituency.The

application is to be filed within the specific days provided for the purpose. Due publicity is given

abouttheaboveperiodwhentherevisionprogrammeisannounced.



2. Onlyone

copyoftheapplicationistobefiled.



3. Applicationfortranspositionofnamewithintheconstituencycanalsobefiledthroughouttheyear

evenwhentherevisionprogrammeisnotgoingon.Duringnon‐revisionperiod,applicationmustbe

filedinduplicate.



WheretofileForm8A



1. During revision period, the application can be filed at the designated locations where the draft

electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration

OfficerandAssistantElectoralRegistrationOfficeroftheconstituency.



2. During other period of the year when revision programme is

not going on, the application can be

filedonlywiththeElectoralRegistrationOfficer.

HowtoFilltheForm8A

1. TheapplicationshouldbeaddressedtotheElectoralRegistrationOfficeroftheconstituencyin

whichtranspositionsoftherelevantentryisrequired.Thenameoftheconstituency shouldbe

mentioned

intheblankspace.



2. InPartIoftheApplicationFormfillthenamePartNo.&Sr.No.oftheelectoralrollwherealready

registered and Electors PhotoIdentity Card No.(EPIC)in full and the relation’s name (asprinted in

theelectoralroll).



3. In Part II

of the Application please mention the complete address of the new place where

you/personconcernedhaveshiftedplaceofordinaryresidencewithintheconstituency.Pleasedo

not write incomplete address as in that case it may not be possible to link the address to the

relevantpartofelectoralrollwhere

theentryisrequiredtobetransposed.







4. InPart III of the Application, indicate the approximate period of continuous residence at the new

addressmentionedinPartII.



5. InPartIV,writetheelectoralrollpartno.inwhichtheresidentsofthenewareawhereyouhave

shifted are enrolled.This part is optional

in case you don’t know the electoral roll part no., then

leaveitblank.



6. InPartVisnottobefilledwheretheapplicantseekstranspositionofentryrelatingtooneownself.

Thispartisrequiredtobefilledincasetheapplicantappliesfortranspositionof

entryofsomeother

person.

Pleasealsogiveyourfullnameandaddressontheacknowledgementandintimationportions.

Please give your mobile number and E‐mail I.Din the Form , which is optional , as the same, if

given, may be used by the Electoral Registration Officer for further

 communication with the

applicantwheneverrequired.







Designated location

identity

(where applications

have

been

received)

Constituency

(Assembly/

Parliamentary)

Revision

identity

1. List

number

2. Period of applications (covered in this

list)

From

date

3. Place of

hearing*

Serial

number

application

Date

receipt

Name of

claimant

Name of Father / Mother

Husband and

(Relationship)

Place of

residence

Date

hearing*

Time

hearing*

 

Date of exhibition

designated

location

under rule

15(b)

Date of exhibition

Electoral

Registration

Officer’s Office under

rule

16(b)





ANNEXURE 4.6

(CHAPTER VI)

FORM



List of Applications for inclusion received in Form



£ In case of Union territories having no Legislative Assembly and the State of

Jammu

and

Kashmir

@ For this revision for this designated

location

* Place, time and date of hearings as fixed by electoral registration

officer

$ Running serial number is to be maintained for each revision for each

designated

location

# Give relationship as F-Father, M=Mother, and H=Husband within brackets i.e.

(F),

(M),

(H)



Designated location

identity

(where applications

have

been

received)

Constituency

(Assembly/

Parliamentary)

Revision

identity

1. List

number

2. Period of applications (covered in this

list)

From

date

3. Place of

hearing*

Particulars of name objected

Serial

number

application

Date

receipt

Name (in full)

objector

Part

number

Serial

number

Name in

full

Reasons in

brief

for

objection

Date

hearing*

Time

hearing*

 

Date of exhibition

designated

location

under rule

15(b)

Date of exhibition at

Electoral

Registration Officer’s

Office

under rule

16(b)





ANNEXURE 4.7

(CHAPTER VI)

FORM



List of Applications for objection to inclusion of names received in Form



£ In case of Union territories having no Legislative Assembly and the State of

Jammu

and

Kashmir

@ For this revision for this designated

location

* Place, time and date of hearings as fixed by electoral registration

officer

$ Running serial number is to be maintained for each revision for each

designated

location



Designated location

identity

(where applications

have

been

received)

Constituency

(Assembly/

Parliamentary)

Revision

identity

1. List

number

2. Period of applications (covered in this

list)

From

date

3. Place of

hearing*

Particulars of entry objected

Serial

number

application

Date

receipt

Name (in full)

elector

objecting

Part

number

Serial

number

Nature of

objection

Date

hearing*

Time

hearing*

   

Date of exhibition

designated

location

under rule

15(b)

Date of exhibition at

Electoral

Registration Officer’s

Office

under rule

16(b)





ANNEXURE 4.8

(CHAPTER VI)

Form

List of Applications for objecting to particulars in entries in electoral roll received in Form



£ In case of Union territories having no Legislative Assembly and the State of

Jammu

and

Kashmir

@ For this revision for this designated

location

* Place, time and date of hearings as fixed by electoral registration

officer

$ Running serial number is to be maintained for each revision for each

designated

location



Revision

identity



Designated

location

identity

(where applications

have

been

received

)

List of applications for transposition of entry

electoral

roll

Received in Form -



Constituency (Assembly

Parliamentary

Constituency):

From

date

1. List

number

2. Period of receipt of

applications

(covered in this

list)

3. Place of

hearing*

Details of person whose entry is to be

transposed

Serial

number

application

Date

receipt

Details of

applicant

(As given in Part V

Form

8A)

Name

person

whose

entry is to

transposed

Part/Serial

no.

of roll in

which

name

included

EPIC

No.

Present

place

ordinary

residence

Date/Time

hearing*

     

Date of exhibition

designated

location

Date of exhibition

Electoral

Registration

Officer's

Office







ANNEXURE

4.9

(CHAPTER VI)

FORM -EC 1



£ In case of Union Territories having no Legislative Assembly and the State

Jammu &

Kashmir

@ For this revision for this designated

location

* Place, time and date of hearing as fixed by electoral registration

officer

Running serial number is to be maintained for each revision for each

designated

location



ANNEXURE 4.10

CHAPTER VI

FORM OF OATH OR AFFIRMATION

(To be made by either of the parents of the first time applicant in the age group of 18-25

years who has no age proof)

I, ........................................................................................ whose name is enrolled at the

Serial No. …….. in the Part No. …….. of electoral roll of the

……………………………………………………. Assembly Constituency do swear in the

name of the God / solemnly affirm that my son / daughter

…….…………………………………………………………………. is ……………years of age

as on 1

January, 20… and is residing with me.

Place:

Date:

Signature of the parent

Sworn in the name of God/solemnly affirmed by Shri/Shrimati

................................................. at ......................................................(Place) at

.......................... (hour) this the ....................................... day of .......................... 20…

before me.

Signature of Electoral Registration Officer / Assistant Electoral Registration Officer with Seal





ANNEXURE 4.11

CHAPTER VI

DECLARATION BY SERVICE PERSONNEL

(TO BE ATTACHED WITH THE STATEMENT IN FORM 2 OR 2A, AS THE CASE MAY BE)

I, …………………………………………………………….(NAME IN BLOCK LETTERS) am

applying through my Record Office/Commandant for getting myself *and my wife

registered as service elector(s) in the last part of the electoral roll of my native place

where I would have been ordinarily resident but for my service qualification, and wish to

avail the facility of postal ballot paper/proxy at the time of election, as and when held, in

the constituency in which my native place lies.

I, hereby, declare that I *and my wife have neither got *ourselves/myself already

registered nor have applied for such registration as ordinary electors in the general part of

the electoral roll of the place where I am presently posted and residing or any other

constituency.

I further declare that I am aware of the law that prohibits getting registered as an elector at

more than one place either in the same constituency or in different constituencies and if

my name *or my wife's name so appears at different places, the same may be deleted

from all such places except from the last part of the electoral roll of my native place for

which I have made the

enclosed statement.

Place:………………..

Date:………………….

* Delete if the name of wife is

not included in Form 2 or 2A, as

the case may be

SIGNATURE OF THE SERVICE PERSONNEL

RANK……………………………………



ANNEXURE 5.1

CHAPTER VIII

FORM 2

(See rule 7)

Statement as to place of Ordinary Residence by a member of the Armed Forces



I hereby declare that I am a citizen of India and that but for my service in the Armed Forces I would

have been ordinarily resident at—



House No...................…………………………………………………………………………………………

Street/Mohalla............…………………………………………………………………………………………

Locality...................……………………………………………………………………………………………

Town/Village................………………………………………………………………………………………..

Post Office.................………………………………………………………………………………………….

Police Station...............…………………………………………………………………………………………

Tehsil/Taluka................………………………………………………………………………………………..

District.....................…………………………………………………………………………………………….

State.......................……………………………………………………………………………………………..

My full name................…………………………………………………………………………………………

Service No...............…………………………….Rank......……………………………………………........….

Service/Corps/Regiment...................…………………………………………………………………………

Name and address of record office.....................……………………………………………………………….

Age last birthday.......................…………………………………………………………………………..years.

*I further declare that my wife........……………………….age.…………………………...years,

ordinarily resides with me and is a citizen of India.



This cancels any previous statement as to ordinary place of residence made by me.



Date........…………………....20 . ………………...............







(Signature)



Record Office Verified and found correct

Folio No........……………. (Signature)………………………....

Place………………........... (Designation)…………………….....

Date…………………........ Officer-in-charge, Records.



(For use in the Election Office)

Statement received on the .. .. ..199 .

Registered in the electoral roll for the.……………….......Assembly Constituency (No...).

Service voters' part, at S. No.....………………………………………………………………………………

Date.........…....20 .

[Electoral Registration Officer].]



*Delete if not applicable.



1. Subs. by Notifn. No. S. O. 3667, dated the 12th October, 1964, for Form 2.

2. Subs. by Notifn. No. S.O. 3874, dated the 15th December, 1966, for "Chief Electoral Officer".



ANNEXURE 5.2

CHAPTER VIII

[FORM 2A

(See rule 7)

Statement as to place of Ordinary Residence by a member of an armed police force of a State, who is

serving outside that State



I hereby declare that I am a citizen of India and that but for my service outside the State in the

Armed Force mentioned below, I would have been ordinarily resident at: —