ii Shared: QuickBooks Integration Using Concur Financial Integration Service Setup Guide
Last Revised: August 19, 2023
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Table of Contents
Section 1: Overview .................................................................................................... 1
Important Timing Considerations ............................................................................... 2
Connecting to/Disconnecting From QuickBooks ..................................................... 2
Sending Expense/Invoice Data to QuickBooks ....................................................... 2
Changing Accounting Information in QuickBooks ................................................... 2
Features ................................................................................................................. 3
Supported Editions of QuickBooks .............................................................................. 4
Prerequisites to Using the Concur Financial Integration with QuickBooks ......................... 4
QuickBooks Online ............................................................................................. 4
Definitions .............................................................................................................. 4
Master Data ............................................................................................................ 5
Employee ......................................................................................................... 5
Cost Object ....................................................................................................... 5
Financial Posting ...................................................................................................... 5
Supported QuickBooks Account Types ........................................................................ 6
Section 2: End-User Experience ................................................................................... 7
Expense Report Audit Trail ........................................................................................ 7
Process Reports Page ............................................................................................... 7
Financial Posting Failed Query ........................................................................... 10
Section 3: Invoice User Experience ........................................................................... 10
Invoice Audit Trail .................................................................................................. 11
Process Invoices Page ............................................................................................ 11
Invoices Failing Financial Posting Query ............................................................. 13
Section 4: Configure the QuickBooks Financial Integration ....................................... 13
Step 1: Accounting ................................................................................................ 14
QuickBooks Online - Connect to QuickBooks ....................................................... 14
Financial Integration Items ............................................................................... 17
Including Receipt or Invoice Images When Posting to QuickBooks Online ................ 18
ERP Liability Account Code (Invoice Only) ........................................................... 19
Step 2: Custom Fields ............................................................................................ 20
Custom Fields ................................................................................................. 20
View List Items ............................................................................................... 20
Step 3: Expense Types ........................................................................................... 21
Account Codes ................................................................................................ 21
Mapping Expense Types to QuickBooks Items ..................................................... 22
Step 4: Taxation .................................................................................................... 24
Invoice ........................................................................................................... 24
Expense ......................................................................................................... 24