Applying for State of Montana Jobs
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This user guide will answer many questions regarding applying for a job on the State of Montana
Careers site.
1. Logging In:
Internal Applicants
External Applicants
Who
Current State employees only
Anyone not currently employed with the
State of Montana **
Link
Internal Career Section
External Career Section
Login
Information
Your User Name is your 6-digit employee
ID. If you have a work e-mail address, click
“Forgot your password?” link to reset your
password. Otherwise, contact your agency
HR or
[email protected] for help logging in.
Current State employees should not create a
new candidate record using the External
Applicant link. It limits the jobs you are
eligible for, and at some point, we will merge
this account with your internal employee
account. Doing so only limits your job search
opportunities.
First time applicants must create a
username and password.
Click Sign In
Click on NEW USER button and create a
username and password.
Password guidelines are listed on the New
User Registration screen. Mandatory fields are
marked with an asterisk (*).
Click the ‘Register’ button, at the bottom, when
you have completed entering the data.
E-mail
Address
After submitting an application, check your e-
mail frequently. Recruiters frequently use e-
mail to communicate with applicants
throughout the selection and hiring process.
Once you successfully log in, all employees
should change their e-mail address in
SOMRS from the defaulted work e-mail to a
personal e-mail address. This will direct any
job submission correspondence to your
personal account; also, if you leave
employment with the State of Montana, you
will still have access you need.
After submitting an application, check your e-
mail frequently. Recruiters frequently us e-mail
to communicate with applicants throughout the
selection and hiring process.
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a. If you have three (3) failed attempts at login in, your account will be in a “locked out” status for
15 minutes. At that time the system will automatically “unlock” your account and you can try
again.
b. If you need assistance, contact the agency that posted the job requisition first. If you need
further assistance contact [email protected]
. Their hours of operation are Monday – Friday 8am
to 5pm.
**Former employees who were active employees in the Human Resources system as of
September 14, 2014 have a candidate application already started. If this situation
describes you and you do not have a User ID/password, please contact
careers@mt.gov and login information will be sent to you.
Searching for Jobs:
1. You can search many different ways:
When searching the Location (city name) or Organization (agency) fields, start typing part of the name
and give the system a few seconds to populate. You will be able to select the appropriate item from the
list.
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2. Click on Job Title to view details of the position (location, pay, benefits, job duties, and recruiter’s
contact information for more info regarding job or application questions).
3. To apply, click the Apply button to the right of the job or if you are viewing the description of the job click
on the APPLY ONLINE button at the top of the page.
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4. Montana Job Service is an excellent resource for Job Seekers. Visit a location near you for help in all
aspects of obtaining a job: http://wsd.dli.mt.gov/service/officelist.asp
Candidate Application:
1. The SOMRS applications will time out after sixty (60) minutes of inactivity. As with any software it is
advisable to save frequently.
2. The first time you apply for a position, you will have the OPTION to upload a resume. SOMRS will
extract information from the resume
and fill in candidate information such as name, phone, employment
history, education.
You will still need to proofread the extracted information in SOMRS and make changes
as needed. SOMRS ability to extract the data properly and place it in the correct fields
varies depending on the resume format. Acceptable formats are:
Word (.doc, .docx)
Excel (.xls, .xlsx)
Rich Text Format (.rtf)
Text (.txt)
Hypertext Markup Language (.htm)
Hypertext Markup Language (.html)
Zip Format
Portable Document Format (.pdf)
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3. You will provide information such as personal information, employment history, education,
certificates/licenses, and attachments (i.e. resume, cover letter).
Candidate File:
When you apply for subsequent positions, the information above will already exist from
your last application. You will have the option of changing this information as needed for
the new application.
Frequently missed required fields include:
Source Type
Closest Metropolitan Area
a. Personal Information: If you change your Personal Information (for any application), Personal
Information will change in all applications.
b. Employment History, Education, and Certifications are specific to each job application.
These sections will pre-populate with what you included in a previous application, any
application changes will reflect in the current application only.
There is a 3,000 character limit in the work experience field. Your description of your
work experience must be thorough, yet concise. If cutting and pasting work
information from another document, it is advisable to first paste into a program like
Notepad. This will eliminate formatting from other documents, which tend to add
unnecessary characters to the character limit and can cause you extra editing.
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There is a 50 character limit in the ‘Reason for Leaving’ field.
In general, if your trainings are not certificates or licenses AND the position you are
applying for requests a list of your training history, upload it as a Word or PDF when
you reach the Attachments portion of the process. It is also recommended to only
including trainings that are requested & relevant to the position for which you are
applying.. Any questions, contact the agency for which you are applying regarding
how/if they wish to review training documentation.
Assuming the position you are applying for requires additional information such as
supplemental questions, job related skills, job-specific trainings, etc., list those on an
acceptable document
and upload in the attachments section of the application.
Attachments: Are tied to the Candidate File, not just one job application. This means
that if you delete your resume for a position, the resume will be deleted from all
applications (even those for which the resume is applicable).
Because attachments are tied to your file, you are not allowed to edit your resume/other
documents once they have been uploaded. To upload a new version, use “Save As”
and rename the new version before uploading.
If you get a message that you have reached maximum attachment limit, simply e-mail
the document(s) to the recruiter listed on the job posting after you submit your
application and he/she can add the document(s) to your job submission. To avoid
reaching this maximum unnecessarily, avoid attaching documents that are not relevant
to job postings (i.e. do not attach transcripts, typing test scores, training, etc.
unless required/relevant to the job).
Be certain that ALL attachments that are required and applicable for a hiring committee
to see are marked as ‘Relevant.’ Uncheck the ‘Relevant’ checkbox by any attachments
that are not applicable to the position (cover letter for a different position/agency, etc.).
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Never upload personal documents into this recruiting software. If you are claiming
disability and/or veteran employment preference, DO NOT upload those documents in
this online job application. You will receive an e-mail indicating where to send those. If
there is any doubt, contact the recruiter listed on the job requisition for which you are
applying. These documents are too personal in nature to be attached to your job
application.
File size max is 1024 KB. You may need to save your document as a different format,
rescan with smaller resolution, or some other method to ensure your file size is under
the 1024 KB limit.
4. Submit your Application
a. You can only submit your application on the Summary page.
b. The application must be submitted by
11:59:00 PM, Mountain Standard Time, on
the date the position closes. The close date
and time listed on the job posting is dynamic
to aid those whose computer is set to a
different time zone. For example, if a job
closes on June 24 at 11:59:00 PM MST and
the clock on your computer is set to Eastern
Time, the close date/time will read June 25
1:59:00 AM CST.
5. My Jobpage
a. From this page you can view your application and the job description in preparation for
an interview, see the job posting status, and more.
You have insight into the status of your application(s) during the application process. See examples below:
b. ONLY applications that show under “Completed Submissions” will be considered for
employment. Any applications left under the “Draft Submissions” section will not be
considered for employment once the position closes.
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6. Further Information for Selected Candidates
a. Offer Tab
If the agency that is hiring you requires that you accept your offer letter digitally,
you will receive an e-mail and your application will now have an Offers tab. Click
on this tab, review the offer, and eSign your offer letter. In order to eSign, verify
your full name (should default into field) and enter your password. Any questions
regarding the offer letter should be directed to the agency hiring you.
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b. Once you are hired and the Pre-Hire Onboarding process is initiated, an additional tab will
appear next to your My Jobpage tab. This step is REQUIRED of all hires to get you set up
properly in the HR/payroll software, whether you are a new employee in a new position
or a current employee being promoted.
c. If the agency is completing New Hire Onboarding, you will have additional tasks to complete.
Sometimes both the Pre Hire Onboarding and New Hire Onboarding are initiated at the same
time. If so, complete the one with only 3 tasks first:
Email correspondence, asking you to fill out forms, will link to this page and will contain
whichever forms are required at that stage of the process.
7. Other Information:
You may want to check your Spam or Junk folder to make sure any expected
email was not moved to that folder. We do send system generated emails, so it is
important that your email account accepts emails from the state careers system
(Human Resources mtgovcareers@invalidemail.com).
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1. Sample Resume Formats - usually work well with resume upload (parsing).
Chronological Resumes work best for parsing.
Each section should be clearly identified.
Tabbing helps indicate separate data fields better than semi-colons and other punctuation.
Your Name
PO Box 1111 • Your Town, MT 59000 • (406) 555-1111 • someema[email protected]
Qualifications
Stuff you can do.
Experience
Job Title #1 Employer City, State MM/YYYY-present
Job duties. More job duties.
Job Title #2 Employer City, State MM/YYYY - MM/YYYY
Job duties. More job duties.
Education
B.S. Information Technology Montana College City, Montana
Cum Laude
High School Graduate Some High School Your Town, Montana
Your Name
PO Box 111
Your Town, MT 59000
(406) 555-1111
Skills
Stuff you can do.
Experience
Job Title #1 Employer City, State MM/YYYY-present
Job duties. More job duties.
Job Title #2 Employer City, State MM/YYYY - MM/YYYY
Job duties. More job duties.
Education
College Degree Some University City, Montana
Cum Laude
High School Graduate Some High School Your Town, Montana
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2. Pre Hire Onboarding
Some information will default from your application. Pay attention to the formatting of the phone #,
Social Security #, and zip code fields as you cannot proceed if the format is incorrect.
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3. New Hire Onboarding
Not all hires will receive the following tasks. Your employee status and your agency will
determine what, if any, tasks you must complete.
If a page does not require completion of fields or a signature, you are required to click
the button at the top of the page.
You may receive some or all of the following tasks on you Tasks tab:
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